Attachment_2_Instruction_to_off-EC_combined-9-8-2017.docx

Instructions to Offerors Federal Bureau of Prisons Urinalysis on site test cups and laboratory services

The Federal Bureau of Prisons (Bureau) is an agency of the Department of Justice (DOJ). It consists of 123 institutions throughout the United States, including Hawaii and Puerto Rico;

6 regional offices, a Central Office (headquarters), 2 staff training centers, and 26 Residential Reentry Management offices.

The Federal Bureau of Prisons (Bureau) is issuing a Request for proposal to establish a single award, firm fixed price requirements type contract for Urinalysis on site test cups and laboratory services.

Proposals are expected to conform to and be prepared in accordance with FAR 52.212-1, Instructions to Offerors—Commercial Items. To aid in evaluation, proposals shall be clearly and concisely written as well as neat, indexed (cross-indexed as appropriate) and logically assembled. Proposals shall be clearly marked with the following statement, “SOURCE SELECTION INFORMATION SEE FAR 3.104.” All proposals shall be appropriately numbered and identified with the name of the offeror, date and Request for Proposals (RFP) number to the extent practicable.

Addendums to 52.212-1.

Offeror’s shall complete and submit all requested information as outlined in this Request for Proposal (RFP), 15BNAS18R0082. All offerors are strongly encouraged to read the entire solicitation carefully and ensure that all requested information and responses are included with your proposal. Missing or incomplete information could negatively impact or even eliminate your proposal during the evaluation process.

Proposals submitted in response to the RFP shall be submitted in accordance with the instructions provided in this section. Offerors shall furnish proposal in electronic formats only.

Questions pertaining to this RFP must be submitted to the Contracting Officer (CO) via email (p5clark@bop.gov) no later than September 12, 2017 by 12:00 PM EST. The subject line of the email should state “15BNAS18R0082 Offeror Questions.” Questions will not be accepted by phone. The CO will post responses to timely questions to www.fbo.gov.

Submission of Proposal Requirements:

General – Applies to Electronic copies All proposal information submitted shall be type written in 12-point font. All electronic copies shall be submitted in PDF format no later than September 18, 2017 by 4:00 pm EST to Paul Clark at (p5clark@bop.gov)

Offerors should be made aware that the Government email system can only receive documents up to 14 megabytes (MB). Therefore, the email with attachments must be less than 14MB. If the email with attachments exceeds 14MB, offerors must submit their responses using multiple emails.

A. The technical proposal will consist of the offeror's technical approach to satisfy the requirements of the Statement of Work (SOW).

Offeror's technical proposal for Supplies and services will include:

1. Respond to each of the requirements and specifications as stated in the SOW document and evaluation criteria. Each response shall indicate how the specifications will be met. A simple “Will be met” or “Meets” is not sufficient without an explanation.

2. Each proposal will consist of the actual offer to enter into a contract to supply the products and perform the desired services as stated in the SOW. It also includes required representations, certifications, other statements of the offeror and any other administrative information. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offer shall complete electronically); Also FAR 52.209-7 Information Regarding Responsibility Matters (JUL 2013) needs completed as applicable.

3. Since the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

4. Pricing Schedules to complete the CLIN pricing including: pricing per unit and the total cost to the Bureau to include the base plus 4.5 option years. Price and any discount terms, contractor should submit pricing using the CLIN schedule estimates.

5. Business Management Questionnaire. The offeror shall also provide the Business Management Questionnaire and provide the contact information for financial reference(s).

6. Bank Notification information. The offeror shall utilize the Sample Bank Notification Letter provided, or a similar letter, to send to their bank references. Please provide a copy of the letter(s) with your proposal and all bank reference contact information.

7. The past performance questionnaire to include current and former commercial contracts and performance. Contracts listed may include those entered into with Federal Government, agencies of state and local government and commercial entities. General performance information shall be obtained from the references using the attachment provided. It is the offerors responsibility to provide the questionnaire to the three contractors to complete and return to the offeror for submittal along with their proposal.

The past performance shall serve to gather information regarding the quality of an offeror's past performance and the extent of an offeror's expertise in relation to the same or similar work it currently is performing or has performed in the past.

Include the following information for each contract and subcontract:

8. Send a sample test cup(s) and chain of custody form to the contracting officer listed on the solicitation. All samples should be received no later than September 18, 2017 COB.

B. ADDITIONAL INSTRUCTIONS

Offerors who fail to furnish or follow any of the instructions may be excluded from consideration. It is the Offeror’s sole responsibility to ensure their offers and samples are received timely and .pdf files are accessible, legible and do not exceed size limitations that would hinder Government receipt.

Evaluation Process

Evaluation of Proposals: In accordance with FAR 15.101-1, the award will be made on the basis of all the non-price evaluation factors (technical and past performance) when combined, are equal to price. Proposals will be evaluated on the technical factors which represents the best value for the Government.

The Government intends to evaluate proposals and award a single contract without discussions with offerors. Therefore, the proposer's initial offer should contain the proposer's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if determined to be necessary by the Contracting Officer.

Evaluation by the Contracting officer:

Price The purpose of the evaluation is to allow the Government to assess the prices submitted. The prices proposed for the CLIN groups in total will be evaluated on the base period and all option periods to include the option to extend services clause 52.217-8 and option to extend the term of the contract 52.217-9.

Past Performance Past performance will be evaluated by the Contracting Officer. Past performance information may be obtained from any sources available to the Government to include, but not limited to, PPIRS or other databases, interviews with the program personnel, Contracting Officers, commercial clients. The offerer shall provide documentation on at least three(3) relevant contracts(including Federal, State, and local government, and private) for efforts similar to the Government requirement.

Technical The following Evaluation Factors shall be utilized to determine the technically acceptability as it relates to the offeror response to the Statement of work. All sub-factors are of equal importance.

I. Test Cup and items

II. Laboratory Services