Questions and Answers - Loretto Replace Fire Alarm .pdf

FCI Loretto – Replace Fire Alarm

PROJECT 23Z2AQ2 QUESTIONS & ANSWERS

SOLICITATION 15BFA023B00000031

1. IN SCOPE OF WORK, Contractor Shall be Responsible for removing & replacing 18 fire alarm panels. Please provide more details on these 18 fire panels, are these solely fire alarm control panel or Booster panel & Remote

Annunciators included in the count?

CHANGE: There are 18 FACP, however there three remote annunciators not included in this bid. The locations are SHU, Central One Unit, and Central Two Unit. Three annunciators will need to be added.

2. Referring to project drawing, there is only sheet 1 of 2 provided which is first floor plan. Considering privacy/protection, please specify the number of floors and numbers of fire & smoke zones or share better floor plans with dimension for example one line/schematic drawing showing system layout like zones & circuits for better understanding of the system.

CLARIFICATION: Current Fire Alarm drawings (are attached).

3. In Scope of Work, 210 Monitoring Module and 25 Control Module.

a. Please specify are these only for sprinkler system monitoring or is there any other system which is required to be monitored by our fire alarm system

b. Can we use a dual monitor module for monitoring sprinkler flow and temper switch.

CLARIFICATION: Yes for the flow/tamper. I do not believe this system only monitors sprinklers. Shuts down elevators/HVAC.

4. The contractor shall determine the existing wiring can be utilized & meet or exceed per NFPA70, 2023, should faulty wiring be located contractor will inform in the COR & Contracting Office.

a. We understand that we can use the exiting wiring and conduits for installation whereas if we find any faulty lines do we have to replace those under this contract or just inform the COR about it.

b. Can we allow to perform an extended site visit upon award to layout the construction drawings.

CHANGE: Should faulty wire be located contractor will inform the COR and Contracting Officer

Utilize the existing wiring, currently there are no faulty wire or conduit.

5. Per the site walkthrough it was stated that a minimum of 3 existing panel locations need to move to a new area. All circuitries will need to be moved. Please confirm quantity of panels and if we should include Labor and Material to relocate existing wiring to new panel location?

CHANGE: There are three existing panels that need to be moved to Unit Officer Stations. These locations are

South One, North One, and North Two. Panel in these areas must conform to NEMA 4 specifications.

6. Existing tamper and flow switches are listed in the statement to be replaced. These do not need to be replaced for an electrical fire alarm upgrade. Only the Modules monitoring the switches need to be changed. If these are to be changed, then a sprinkler contractor will need to be subcontracted and systems will have to be drained so that mechanical work can be done. Can these be removed from scope, and only the new Fire alarm module included.

CLARIFICATION: No flow switches need to be replaced just the flow modules.

7. There are 2 Head end Computers for monitoring and control of the Fire alarm network. Shall 2 new PCs be included for the new systems and network?

CLARIFICATION: All new hardware, software, and computers will need to be installed to work with the Fire

Alarm System being proposed.

8. Please confirm that all network Cabling is Copper wire?

a. If there is other than wire existing connection between Panels (Fiber Optic) Please clarify locations?

b. Please confirm there are existing to remain network wiring connections for all Panels to be upgraded, including the out-buildings, outside of the secure perimeter fence.

CLARIFICATION: All network cabling is copper wire. There are existing connections between panels that are multimode fiber. These locations are Communication shop, Garage, Camp Housing, and Sewage Treatment Plant.

9. It was stated during the walkthrough, a desire to have a remote annunciator included for the

FACP at node 22. Shall this be included in the proposal?

CHANGE: Remote annunciator will be installed in three different locations. These locations are Lieutenant’s

Office, North 5, and Front Lobby.

10. It was mentioned there is a fiber optic upgrade for the institution in the future. Is it expected that this will be in place prior to the FA system Upgrade work. Should we propose to include fiber optic network modules, or stay with copper wire connection modules?

CLARIFICATION: BOP NET is not authorized; spare fibers may be considered. Fiber is preferred over copper.

11. It was mentioned during the walkthrough, there are a minimum of 6 Horn strobe power supplies along with the FACPs at some locations. Please confirm the quantity. Shall we include these as part of our proposal?

CLARIFICATION: All horns and strobes will be install per the manufactures specification.

12. Are there any locations where it is anticipated that a Man lift will be required to reach devices?

Shall we include a lift rental in the Bid?

CLARIFICATION: A man lift will be needed to reach devices. The cost of a man lift rental can be reflected in the bid.

13. Please confirm that Single Mode Fiber will be in place between every building containing a fire alarm control panel, prior to the start of the project?

CLARIFICATION: The single mode fiber project and Fire Alarm Upgrade are not related or in the same scope of work. Assume no single mode fiber is in place.

14. Assuming the fiber will be in place in each building. Will the fiber need to be extended to the new fire control panels by this contract?

a. If yes, will the new fiber patch panels be within 50’ of the new fire alarm control panels?

b. Also, if yes, please provide a spec for the fiber optic cabling and components.

CLARIFICATION: All Fiber will be within 50’ of the new Fire Alarm Control Panels.

15. Please confirm that it is acceptable to assume reuse of the existing conductors for the new field devices. The existing conductor size is a hidden condition making evaluation impossible prior to bidding.

CLARIFICATION: Yes.

16. Are Tamper Proof covers currently installed on Field Devices located in direct contact with Inmates? If so, can these covers be reused or should we include new tamper proof covers in the proposal?

CLARIFICATION: Yes, if in good condition.

17. Do any of the new panels need to be installed in different locations from the existing panels?

CLARIFICATION: Yes, would require a redesign. Must have smoke heads at panels.

18. Please confirm that the facility will provide fire watch during system outages for new device installation.

CLARIFICATION: Yes.

19. How many separate crews can the facility support with escorts?

CLARIFICATION: Two escorts will be provided daily

20. The scope of work requires replacement of specific quantities of devices. Please confirm that these device counts match the existing system device counts.

CLARIFICATION: Currently all devices are Spectronic devices. All device counts for the new system should conform to manufactures specifications.

21. Please confirm if permits are required for this project. If so, please confirm who is the Authority Having

Jurisdiction.

CLARIFICATION: The BOP is the AHJ.

22. Due to the highly volatile global market, material fabrication lead times may require an extension to the PoP. Is that acceptable?

CLARIFICATION: If the contractor can provide evidence in writing there is an industry delay the period of performance can be extended to accommodate the delay.

23. Please confirm if any specific systems are approved and/or prohibited for use in this facility.

CLARIFICATION: Currently FCI Loretto has a Spectronics Fire Alarm System that needs to be replaced.