INSTRUCTIONS OVERHAUL CHILLER PUMPS.doc

SOLICITATION NO. 15BBR021Q00000008

OVERHAUL CHILLER PUMPS

MDC BROOKLYN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MDC BROOKLYN

BROOKLYN, NY 11232

ISSUE DATE: March 15, 2021 OFFER DUE DATE: APRIL 12, 2021 by 12:00 P.M. EST

OFFERS SHALL BE EMAILED TO:

ANISHA WEBSTER

A2WEBSTER@BOP.GOV

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15BBR021Q00000008

TITLE:

MDC BROOKLYN

OVERHAUL CHILLER PUMPS

DEADLINE FOR

APRIL 12, 2021

RECEIPT OF OFFERS:

12:00 P.M. EASTERN

EMAIL OFFERS TO:

FEDERAL BUREAU OF PRISONS

MDC BROOKLYN

80 29TH STREET

BROOKLYN, NY

ATTN: ANISHA WEBSTER, CONTRACT SPECIALIST

(A2WEBSTER@BOP.GOV)

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, & 4 OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D.

SECTION 7:

Representations and Certifications

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offerors should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2.

FAO-0021

Complete in entirety.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, & 4 OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for [MARCH 22, 2021 at 10:00 AM] local time at [80 29TH STREET BROOKLYN, NY 11232].

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to MDC BROOKLYN no later than [MARCH 17, 2021], email to a2webster@bop.gov. For questions on filling out the NCIC form, contact Anisha Webster at 718-840-4200 ext 4460].

The forms must include a cover letter indicating they are for the Overhaul Chiller Pump project in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is [Anisha Webster a2webster@bop.gov 718-840-4200 ext 4460.].

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Anisha Webster, Contracting Officer, via email at a2webster@bop.gov no later than April 5, 2021 at 12:00 EST. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

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