1_-_Instructions_to_Bidders_04132018.pdf

SOLICITATION NO. 15B60818B00000001

REPLACE COOLING SYSTEM

FCI PHOENIX

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MID-ATLANTIC REGIONAL OFFICE

ANNAPOLIS JUNCTION, MARYLAND

ISSUE DATE: APRIL 30, 2018

BID DUE DATE: JUNE 7, 2018, at 12:00 P.M. EST

BIDS SHALL BE ADDRESSED TO:

Federal Bureau of Prisons

Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

INSTRUCTIONS TO BIDDERS

BID SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR

BIDS

15B60818B00000001

NOTE: Any bidders desiring to be present during bid opening occurring at the FBOP Mid-Atlantic regional office in Annapolis Junction, Maryland, must submit the name of the person who will attend no less than 5 days in advance of the day of bid opening to Ms. Jennifer Brouillard at jbrouillard@bop.gov. Completion of a NCIC form (form bp-a0660) will be required and is included in the attachment section of the solicitation. Ensure you include it in your email notification. Visitors will be required to present identification at the security check point and to the official conducting the bid opening.

PLEASE BE ADVISED - AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED TO THE

FedBizOpps WEBSITE IMMEDIATELY AFTER THE BID OPENING. THEREFORE, ATTENDANCE

MERELY FOR THIS PURPOSE IS NOT NECESSARY.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the solicitation requirements. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

TITLE: Replace Cooling System at FCI Phoenix

IMPORTANT DATES

ISSUE DATE: April 30, 2018

DEADLINE TO SUBMIT SECURITY CLEARANCE

PAPERWORK TO ATTEND SITE VISIT: May 14, 2018 at 12:00 P.M. PST

SITE VISIT: May 16, 2018 9:00 A.M. PST

DEADLINE FOR WRITTEN QUESTIONS

FOLLOWING SITE VISIT: May 18, 2018 at 12:00 P.M. EST

DEADLINE FOR RECEIPT OF BIDS: June 7, 2018 at 12:00 P.M. EST

MAIL BIDS TO: Federal Bureau of Prisons Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

NOTE: HANDCARRIED BIDS shall be hand delivered to the Contracting Officer shown at the address above in the Front Entrance of the building. As the second floor is not accessible to non-employees, contractors will utilize a telephone on the right wall in the lobby. Please follow the instructions to make contact for pickup. Bids must be delivered no later than the date specified as the deadline for receipt of bids.

mailto:jbrouillard@bop.gov

I. DOCUMENT REQUIREMENTS

These instruction have been created to assist contractors in providing all documents requirements to bid the project. Please utilize it as a checklist.

1. Each bidder SHALL complete and submit 100% of all documents to include, clauses, and statements with his/her bid. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

A. SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Include your Unique Entity Identifier (formally DUNS), TIN, Cage Code, and Email in block 10 (Page 1) of the SF-1442. Complete blocks 14 thru 20C (Page 2). Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 60 days, as well, your total price.

B. Schedule of Services/Supplies - page 4

Complete the blocks entitled “unit price” and “amount.”

C. Representations and Certifications - page 27

1. FAR Provision 52.204-8 - Pages 27-28

Pursuant to paragraph (b)(1) of this provision, FAR provision 52.204-7 System for Award Management is included in this solicitation. Therefore, offerors should NOT mark either selection at (b)(2)(i) or (b)(2)(ii) since paragraph (d) of the provision automatically applies. Leave these options unmarked.

2. FAR Provision 52.209-7 – Page 28-29

Complete Section (b).

3. Past Performance Information – Page 29

See page 4 of these Instructions. You are responsible for the submission of Past Performance Information prior to the bid closing. CPARS reports will not be accepted.

Do not send any additional information. If further information is required, the Contracting Officer will contact your firm.

4. Any and all amendments (if issued to www.fbo.gov) must be signed and returned with your bid.

D. Bid Bond

A blank form is provided in the attachments with the solicitation documents.

http://www.fbo.gov/

II. PRE-BID CONFERENCE:

*******************************IMPORTANT**********************************

A pre-bid conference/site visit is scheduled for May 16, 2018, at 9:00 a.m.

PST. The pre-bid conference/site visit is not mandatory, however all bidders are urged to attend.

See provision 52.236-27 Alternate-I on Page 25 of the solicitation

FOR ALL INFORMATION.

NOTE: The emailed forms must include a cover letter indicating they are for the REPLACE COOLING SYSTEM project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than Friday, May 18, 2018, by 12:00 PM EST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

IV. PAST PERFORMANCE INFORMATION REQUIRED

Refer to Provision FAO-0020, List of References and Banking Information at the bottom of Page 29 of the solicitation. Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price.

Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non- responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to jbrouillard@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded to. It is advised you follow up with your references to ensure they’ve replied.

mailto:jbrouillard@bop.gov

V. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Mid Atlantic Regional Office 302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

CONTRACTING OFFICER NAME

Jennifer Brouillard

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the the date the account was opened.

The deadline for response is no later than June 7, 2018 by 12:00 P.M., as this is the day of the bid opening. Please scan and email back, and don’t forget to sign the signature block.

THIS DOCUMENT, ONCE COMPLETED, MUST BE EMAILED TO

JBROUILLARD@BOP.GOV. DO NOT RETURN THIS DOCUMENT TO THE

CONTRACTOR WHO FORWARDED YOU THIS DOCUMENT.

If you have any questions please do not hesitate to contact me, Jennifer Brouillard, Contracting Officer, at 301-317-3255. Your assistance is greatly appreciated!

mailto:JBROUILLARD@BOP.GOV

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE

ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 301-317-3255.

Contractor:

Contractor Name: __________________________________

Contractor Point of Contact: __________________________________

Contractor Address: __________________________________

Name and Address of Financial Institution:

Name of Bank: __________________________________

Bank Point of Contact: __________________________________

Bank Address: __________________________________

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:_______________________

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

FCI PHOENIX – PROJECT 6B9J

REPLACE COOLING SYSTEM

PROJECT TITLE: ____________________________

SOLICITATION:_____________________________

United States Department of Justice Federal Bureau of Prisons Field Acquisition Office 302 Sentinel Drive, Suite 200 Annapolis Junction, Maryland 20701

TO: CONTRACTOR REFERENCES

SUBJECT: Present/Past Performance Assessment

1. The Federal Bureau of Prisons is currently in the solicitation phase for the requirement listed above. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The attached completed document, once received, will be utilized as part of a grouping to determine contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible. The Government also must be confident that the contractor selected will be able to successfully accomplish our requirements.

2. With that said, we have tried to make our questionnaire as quick and simple to complete as possible. General contractor information was provided by the Offeror in Section 1. Please answer the questions that follow in Sections 2 thru 4. We would greatly appreciate any comments you may want to provide describing why you rated a particular question the way you did. We ask that you complete and return this response no later than _________________ at ________ so that we have the information at the time of the bid opening.

3. Please do not return this questionnaire or your response back to the Offeror of contractor. Please email the completed response to jbrouillard@bop.gov. Completed questionnaires are sources selection information and must be protected. Your response will not be released to contractor.

4. If you have any questions or have difficulty completing the questionnaire, please do not hesitate to contact me at either 301-317-3255 or jbrouillard@bop.gov.

I thank you for your honest and valuable comments, and for your time.

Very respectfully, Jennifer Brouillard, Contracting Officer Federal Bureau of Prisons

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

SECTION I: CONTRACTOR INFORMATION: (to be completed by contractor requesting evaluation prior to mailing)

A. Contractor’s Name and Address: _________________________________________________

B. Point of Contact: _________________________________________________

C. Phone number (with area code): _________________________________________________

D. Contract Number: _________________________________________________

E. Project Title: _________________________________________________ Description of Work performed under this project:

F. Project Award Date: ____________________________ Scheduled Completion Date: ______________________________

Current/Final Completion Date: ____________________________

G. Project Award Amount: ____________________________ Current/Final Project Amount: _____________________________

H. Contractor being evaluated performed as the: ____Prime Contractor ____Subcontractor

I. Authorization is hereby granted to provide the information requested in Section 3 of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) Date

SECTION II: RESPONDENT INFORMATION (to be completed by respondent)

Evaluated By:

(Signature) Date

(Name and Title of Evaluator)

Address & Phone Number:

SECTION III: PERFORMANCE INFORMATION: Choose the number on the scale of 1 – 5 that most accurately describes your confidence in the contractor performance on your project. If you select a 1 or 2, please provide a narrative/explanation with your response.

PERFORMANCE RATING ASSESSMENT SCALE

RATING DESCRIPTION

5 SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

4 SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

3 NEUTRAL CONFIDENCE No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

2 LIMITED CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

1 NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

1. CUSTOMER SATISFACTION:

A Your organization have no reservation in awarding another contract to the Contractor.

2. QUALITY

A Contractor provided effective quality control and/or inspection procedures to meet contract requirements.

B Contractor provided well researched and clearly identified submittals that matched contract requirements.

C Contractor completed all work with good workmanship and in conformance with the specifications.

D Contractor corrected deficiencies in a timely manner pursuant to their quality control plan.

3. TIMELINESS

A Contractor met established project schedules/milestones to complete the project on time.

B Contactor submitted timely cost proposals.

C Contractor submitted the project schedule and progress reports as required.

D Contractor provided on-time submittals as required.

E Contractor provided payrolls for both their employees and subcontractor employees as required.

F Contractor provided timely resolution to all punch list items.

4. RESPONSIVENESS

A Contractor acted promptly to resolve problems, ensuring compliance with contract requirements, safety regulations, and applicable local, State and Federal guidelines.

B Contractor was reasonable and cooperated to resolve problems, attend meetings as needed and maintained communication with your organization to keep the project on schedule or minimize delays.

C Contractor identified problems as the occurred; suggested approaches to problems; displayed initiative to solve problems; and/or worked with your organization to resolve problems.

D Contractor responded to warranty issues within the time frames established in the contract.

5. SUBCONTRACTS AND MANAGEMENT

A Contractor provided qualified/experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

B Contractor hired quality subcontractors and effectively managed and coordinated their work.

C Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

D Contractor ensured project manager had sufficient authority to make decisions and take actions during project performance to keep the project on schedule.

E Contractor ensured site superintendent and quality control representative were consistently present on site when work was performed.

F Contractor paid employees/subcontractors/suppliers as required.

6. CHANGE/COST CONTROL

A Contractor responsive to contract changes and provided accurate, reasonable, and justifiable cost proposals.

B Contactor validated subcontractor cost proposals prior to submission to Government/company.

C The contractor’s clear understanding of the Specifications/Statement of Work minimized proposals resulting in cost modifications.

7. GENERAL

A. Contractor demonstrated they had sufficient financial resources to accomplish the contract.

B Contractor demonstrated positive ethical behavior in their business relationship with your organization.

C Contractor demonstrated good organization structure during the tenure of your contract period.

D Contractor worked diligently to foster a good business relationship with our organization.

E Contractor submitted employees and subcontractors that could obtain clearance to enter a Government facility.

SECTION IV: NARRATIVE SUMMARY

1. Contractor’s greatest strengths:

2. Contractor’s greatest weaknesses:

3. Any additional comments or narrative explanation:

4. GOVERNMENT CONTRACTS ONLY: Has/was this contract been partially or completely terminated for default of convenience, or are any pending terminations or issues the Federal Bureau of Prisons should be aware of before proceeding into the award phase of our requirement?

No_____ Yes_____ - Please specify type: Default_____ Convenience_____

If yes, provide brief explanation:

5. GOVERNMENT CONTRACTS ONLY: Was the Contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome below. No_____ Yes_____

Please return this questionnaire via email to Ms. Jennifer Brouillard, at jbrouillard@bop.gov. Again, thank you for your time and efforts.

mailto:jbrouillard@bop.gov