15B50219B00000001_PRE_BID_CONF_MEETING_MINUTES.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

May 8, 2019

ATTN: ALL BIDDERS

RE: Minutes of Pre-bid Conference

Solicitation 15B50219B00000001 FCC Beaumont, Texas Repair Storm Hurricane Electrical

Dear Bidders, In reference to the above solicitation, attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Wednesday, May 1, 2019.

These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation;

and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes, feel free to contact me at

(972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File

SCS, FCC Beaumont COR, FCC Beaumont Facility Manager, FCC Beaumont Regional Facilities Administrator, SCRO mailto:dpatton@bop.gov

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Solicitation Number IFB15b50219B00000001 FCC Beaumont, Repair Storm Hurricane Electrical

United States Department of Justice Federal Bureau of Prisons

Pre-Bid Site Visit Meeting Minutes

Pre-Bid Site Visit Date: Wednesday, May 1, 2019

Pre-Bid Site Visit conducted by:

Dawn Payne, Supervisory Contract Specialist Federal Bureau of Prisons

Federal Correctional Complex 5430 Knauth Road

Beaumont, Texas 77705

A pre-bid meeting and site visit for IFB15B50219B00000001 was held on Wednesday, May 1, 2019. The meeting was called to order by Dawn Payne, Supervisory Contract Specialist, at approximately 9: 10 AM (Local Time). The following individuals participated in the meeting and site visit:

Name Organization Represented

Dawn Payne, Supervisory Contract Specialist Federal Bureau of Prisons, FCC Beaumont

Connie Brassfield, Contract Specialist Federal Bureau of Prisons, FCC Beaumont

Jodi Fulcher, Contract Specialist Federal Bureau of Prisons, FCC Beaumont

Lonnie Roberts, Facilities Manager Federal Bureau of Prisons, FCC Beaumont

George Coward, General Foreman Federal Bureau of Prisons, FCC Beaumont

Christi Cutright, Associate Warden Federal Bureau of Prisons, FCC Beaumont

Stephen Kim Sea Pac Engineering

Petar Bubalo Penns Contracting

Enver Brackan Tanneth Electric

Ms. Payne thanked everyone for participating in today's pre-bid site visit and advised that meeting minutes would be prepared and posted on the Federal Business Opportunities website. Ms. Payne handed a copy of the Statement of Work to each person in attendance.

Ms. Payne then identified the project as IFB15B50219B00000001, Repair Storm Hurricane Electrical at the Federal Correctional Complex, Beaumont, Texas. The North American Industrial Classification (NAICS) code for this project is 238210, with a small business size standard of $15 million. This is a 100% small business set-aside.

She informed the contractors that this site visit is being held to familiarize the bidders with the Bureau of Prisons policies and procedures to be observed during the performance of the work;

establish preliminary schedules, lines of communication and operational procedures; develop mutual understanding concerning administration of the contract; and introduce personnel associated with this project, their authority, functions, and responsibilities.

Segment 1 - Solicitation Review Identity and Authority of Official Representatives:

• Contracting Officer-Mr. Doug Patton. Mr. Patton is the singular point of contact for ALL pre-bid inquiries. ALL pre-bid inquiries must be submitted in writing to Doug Patton at dpatton@bop.gov. As a matter of record, the Contracting Officer has the authority to enter into, administer, and/or terminate contractual actions on behalf of the United States.

• Contract Administration Office - Following award, contract administration will be handled by the FCC Beaumont contracting office.

• COR- Contracting Officer's Representative - Mr. George Coward. The COR is the technical representative for the Federal Bureau of Prisons who has overall responsibility (except for contractual matters) for the administration of operational activities at the project site.

Ms. Payne began discussion of the solicitation documents with the following review:

Instructions to Offerors - Ms. Payne called attention to the Notice to Bidders section of the cover letter and reviewed the documents that are required to be submitted by the contractors for consideration of their bid. THE DUE DATE FOR RECEIPT OF BIDS IS MAY 22, 2019, BY 1:00 PM LOCAL EASTERN TIME. This due date is strictly enforced. Late bids will be rejected. Bids must be delivered to the Federal Bureau of Prisons, Field Acquisition Office, 346 Marine Forces Drive, Grand Prairie, Texas 75051 no later than the deadline for receipt of bids.

Ms. Payne noted that each bidder shall pay particular attention and complete the following forms, clauses, and statements with his/her bid. Failure to do so may cause your offer to be considered as non-responsive. Do NOT include any extraneous information/documentation outside of the solicitation requirements. Important documents that need to be completed by the contractor were reviewed as follows:

A. SF-24, Bid Bond

A bid guarantee is required and shall be 20% of the total bid price or $3 million, whichever is less.

Commencement, Prosecution and Completion of Work- The successful contractor shall commence work within 10 calendar days from Notice to Proceed and complete work within 90 calendar days from Notice to Proceed. Ms. Payne emphasized the 90 calendar days includes the amount of time it takes the contractor to submit security clearance paperwork and to gain approval for working at the site.

Security Clearance Requirements - Ms. Payne reviewed security clearance procedures. In order for your employees to work on the job site they have to be cleared in accordance with HSPD-12. All contractor employees (including subcontractors) will be required to complete a security clearance packet.

Mr. Roberts and Mr. Coward gave an overview of the project:

Overview of Statement of Work

In August 2017 Transformer #1 and #2, and Sectionalizer #1 and #2, located at the Federal Correctional Complex, Medium Security Institution Rear Gate Area received approximately 4 foot of water due to Hurricane Harvey. As a result of this water damage, FCC Beaumont is requesting the transformers and sectionalizers be raised approximately 5 feet. New circuits will be run from the Remote Utility Building located outside the institution to the raised sectionalizers and then to adjacent sectionalizers. New circuits will also be ran from the Remote Utility Building to the raised transformers and then to the electrical rooms located in the Unicor Building electrical room and Vocational Training electrical room. All applicable terminations and testings per NEC shall be included. New galvanized metal stands will be built by BOP personnel and placed on existing concrete slabs to accommodate the transformers and sectionalizers.

Segment 2 - Site Visit The site visit was conducted and contractors were allowed to tour the institutional areas associated with the project.

Segment 3 - Closeout Ms. Payne indicated that nothing said during this meeting constitutes a change to the solicitation.

If there is a change, it will be issued as a formal amendment posted to www.fbo.gov. Interested contractors must monitor the site for updates and acknowledge each amendment issued. The meeting was concluded at approximately 10:30 am.

These minutes were recorded and submitted by Connie Brassfield, Contract Specialist. Any questions regarding the content of these minutes shall be submitted to the Contracting Officer within two calendar days. Otherwise, these minutes will stand as written.

NAME

PRE-BID CONFERENCE/SITE VISIT

SIGN-IN SHEET

WEDNESDAY, MAY 1, 2019@9:00 AM

IFB 15B50219B00000001

REP AIR STORM HURRICANE ELECTRICAL

FEDERAL CORRECTIONAL COMPLEX

BEAUMONT, TEXAS

TITLE SIGNATURE