Amendment 00001 complete.pdf

15B41521B00000001 00001

PROPANE/AIR BACKUP FUEL SYSTEM COMPONENTS REPLACEMENT

FCI WASECA

The following changes are made to the Solicitation:

1. The bid due date is extended to July 1, no later than 2:00 P.M. CST.

2. Remove previous wage rate and incorporate MN20210100 – Dated 5/28/2021 (6 pages).

The following are incorporated in to the Solicitation:

1. Site Visit Meeting Minutes (7 pages)

NO OTHER CHANGES ARE MADE AT THIS TIME.

Attachments

PRE-BID CONFERENCE MEETING MINUTES

15B41521B00000001 – PROPANE/AIR BACKUP FUEL SYSTEM COMPONENTS

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DATE: Wednesday, June 2, 2021, at 9:00 a.m.

Place: FCI Waseca Garage

CONTRACTING OFFICER (NAME): Jeremy Essler, Supervisory Contract Specialist

I. INTRODUCTIONS:

Jeremy Essler, Supervisory Contract Specialist Ethan Derr, General Foreman/COR Nathan Fenske, Utilities Foreman Dustin Steffen, Engineering Tech Travis Root, Electric Foreman Joseph Hovde, HVAC Foreman Dan Weydert, Safety Manager Wayne Kampa, Utility Energy Systems

II. PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

Stated that nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Jeff Kercheval.

III. MINUTES:

Advised minutes will be recorded and posted to beta.SAM.gov.

IV. SITE VISIT INFORMATION:

Walked to selected site for Propane/Air Backup Fuel System Components Replacement immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the Instructions to Bidders. Electronic Bids are NOT authorized. All bids shall be addressed to:

FEDERAL BUREAU OF PRISONS

U.S. ARMED FORCES RESERVE COMPLEX

ATTN: JEFF KERCHEVAL

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

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VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is June 23, 2021, by 2:00 p.m. CST. To the above mentioned address.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

STANDARD FORM 1442 Pages 1 & 2: Please include DUNS number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14.

Ensure the address typed in block 14 matches the address in your SAM registration.

PAST PERFORMANCE SUBMISSION: Please ensure the Instructions to Bidders is reviewed and complied with its entirety. References and banking questionnaire submissions must be submitted in advance of the bid opening directly from the reference to Jeff Kercheval via email.

COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in beta.SAM.gov. Since this is a small business set-aside, you must meet the small business size standard $39.5 million) which corresponds to the assigned NAICS code 237120.

See provision 52.219-1 in the Representations & Certifications section of your beta.SAM.gov registration.

Various provisions from pages 26-30 of the solicitation require bidders to mark selections within the provisions. Please review the Instructions to Bidders and complete the highlighted areas within the solicitation.

AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

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2. Other general items to be addressed:

CONSTRUCTION WAGE RATES: This contract is subject to the Construction Wage Rate Requirements (formerly Davis-Bacon Act). General Decision MN20210100 is applicable for this area and has been included in Section 5 - Attachments. All applicable workers must be paid according to the terms of the wage decision.

GOALS FOR MINORITY AND FEMALE PARTICIPIATION: Participation goals for this project are 2.2% for minorities and 6.9% for females – A “Good Faith” effort should be put forth by the contractor to achieve these goals (see provision 52.222-23).

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $250,000.00 and $500,000.00.

WORK HOURS: Work hours within the secure perimeter shall be between 7:30 am and 3:00 pm Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Mr. Ethan Derr, General Foreman.

PERIOD OF PERFORMANCE: The completion period is 98 calendar days after issuance of notice to proceed.

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and COR as soon as possible. Each time the progress schedule is updated, it must be provided to both the Contracting Officer and COR. It’s suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meetings. Changes to the schedule must be approved in advance by the Contracting Officer (thru the COR) and must remain within the contract completion period.

PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Applications for payment are to be submitted on AIA G702 (with continuation page) or the contractor’s own form as long as the information is similar to the G702 (see FAO-0007 on page 7 of the solicitation). Contactors can get these forms from the following website www.aiabookstore.com

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QUESTIONS: Questions asked at the pre-bid conference/site visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation among all bidders. All questions shall be sent in Microsoft Word format to Jeff Kercheval, FAO Contracting Officer, via email at jkercheval@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has established that questions be submitted no later than June 4, 2021 at 9:00 a.m. (CST).

ACCESS TO SITE/PARKING OF VEHICLES: Parking for contractor vehicles will be on the gravel pad near the propane station and in the west parking lot for any excess vehicles.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

SAFETY MANAGER (DAN WEYDERT):

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

The Contractor will have a Safety Representative on site at all times during the completion of this project.

Proper storage of any chemicals in lay down yard with SDS present.

CAPTAIN (CAPTAIN KOCH WAS NOT ABLE TO ATTEND): TOPICS ADDRESSED BY J. ESSLER,

SUPERVISORY CONTRACT SPECIALIST

4. SECURITY

ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

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Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 98 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the solicitation for details. Please refer to FAO-0009 (Page 7) and BOP 52.24-403-70 (Pages 16-18) of the solicitation.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to, and returned upon exit from institution property.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day.

Lost or missing tools must be reported to the COR the Captain immediately.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki-colored clothing is not allowed, as inmates wear these colors.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

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VIII. ADDITIONAL DISCUSSION:

Technical questions addressed will be sent to Jeff Kercheval, FAO Contracting Officer, via email at jkercheval@bop.gov and answered accordingly.

Meeting minutes recorded by:

Jeremy Essler, Supervisory Contract Specialist FCI Waseca

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

JEREMY ESSLER Digitally signed by JEREMY ESSLER Date: 2021.06.04 08:14:27 -05'00'