Amendment_1_15B40919Q00000023_0001.pdf

PDF 147 KB Posted Oct 15, 2019

Attached to: Dental Services: Dentist and Dental Assistant
Solicitation number: 15B40919Q00000023
Issued by: Department of Justice Bureau of Prisons Field Acquisition Office

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Amendment #1 SF 30 document. Page one must be submitted with quote.

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15B40919Q00000023/0001 Page 1 of 48

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

10/15/2019

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

15BFA0CODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Tammie Johnson (t8johnson@bop.gov)

(O) 972-352-4535

6. ISSUED BY 15B409CODE

Federal Bureau of Prisons USP Marion 4500 Prison Rd.

Marion, IL 62959

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15B40919Q00000023

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

09/17/2019

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment #1 hereby modifies Solicitation #15B40919Q00000023 for Dental Services: Dentist and Dental Assistant at USP Marion to extend the closing date for the for the solicitation to October 24, 2019 at 9:00 AM CST. Quoters must acknowledge this amendment by signing and including the SF30 with their quote. All other aspects of this solicitation remains the same.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Tammie Johnson

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15B40919Q00000023/0001 Page 2 of 48

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule

2.1 Pricing Methodology

2.2 Statement of Work

2.3 Special Contact Conditions

3 Contract Clauses 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA

OR OTHER NATIONAL EMERGENCY (May 2008) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) 52.21-603-70 Contracting Officer's Representative (COR) (June 2012)

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE

2004)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR

2011) DJAR-PGD-15-03 Security of Department Information and Systems DJAR-PGD-14-05 Contractor Notice Regarding DOJ Policy Statement 1200.02, Federal Workplace Responses to Domestic Violence, Sexual Assault, and Stalking (Dec 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Aug 2019)

4 List of Attachments 5 Solicitation Provisions

5.1 QUOTE SUBMISSTION INSTRUCTIONS

5.2 Evaluation and Award Methodology

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2018)

15B40919Q00000023/0001 Page 3 of 48

Section 2 - Commodity or Services Schedule

Provision of Dental Services: Dentist and Dental Assistant in accordance with the SOWs at USP Marion, Illinois.

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base year estimated maximum. Dental Services - Dentist (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0002 Base year estimated maximum. Dental Services - Dental Assistant (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0003 Option year one estimated maximum. Dental Services - Dentist (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0004 Option year one estimated maximum. Dental Services - Dental Assiatant (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0005 Option year two estimated maximum. Dental Services - Dentist (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0006 Option year two estimated maximum. Dental Services - Dental Assistant (30 hours per week/6 sessions per day.

1,440.000000

SS $____________ $___________________

15B40919Q00000023/0001 Page 4 of 48

Change: 0.000000

Current :

1,440.000000

0007 Option year three estimated maximum. Dental Services - Dentist (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0008 Option year three estimated maximum. Dental Services - Dental Assistant (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0009 Option year four estimated maximum. Dental Services - Dentist (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

0010 Option year four estimated maximum. Dental Services - Dental Assistant (30 hours per week/6 sessions per day.

1,440.000000

Change: 0.000000

Current :

1,440.000000

SS $____________ $___________________

Aggregate Total: $_______________________________

2.1 Pricing Methodology

The quantity of services to be provided by the contractor is estimated. These estimates are not a representation to an quoter or contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. (FAR 16.503(a)(1) Contract pricing shall include all charges to the Government for providing the services required by the solicitation.

Pursuant to FAR 17.203(b), The Government's evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

15B40919Q00000023/0001 Page 5 of 48

2.2 Statement of Work

Dental Servcies: Dentist Statement of Work

Subject The Federal Bureau of Prisons Field Acquisition Office intends to establish a Blanket Purchase Agreement (BPA) for the provision of Dental Services. Services are to be performed at the United States Penitentiary (USP) located in Marion, Illinois. USP Marion consist of a United States Penitentiary and a Satellite Prison Camp. Additional information regarding the Federal Bureau of Prisons and its facilities is located at www.bop.gov.

Place of Performance The Dental Services will be performed in the Health Services Department at USP Marion 4500 Prison Road, Marion, Illinois 62959.

Schedule

The contractor will normally work 30 sessions per week. One (1) session will equal one (1) hour. Typically, the contractor will work Monday through Wednesday (except Federal Holidays), normally between the hours of 7:30 am – 3:30 pm, and Thursday between the hours of 7:30-1:30 pm, with a 30 minute unpaid lunch period. A mutually agreed upon schedule between the contractor and the Bureau of Prisons will be determined following award of a contract. The performance period will be for a base year, being 12 months from the estimated date of award and four 12 month option periods.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Supplies/Equipment

All supplies and equipment the contractor may routinely need will be provided by the institution. All records maintained by the contractor under this BPA will remain the property of the institution.

Education and Experience

The contractor will provide a Dentist who possesses knowledge, skills, abilities, a current and valid license to practice Dentistry in any state. The contractor must specifically identify the individual who will be performing these services under any subsequent contract award. The contractor must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. Contractor must submit with their quote a resume, photocopies of documents evidencing education, license, certification and training. The contract Dentist is responsible for submitting an updated license to the HAS or COR as the license is renewed.

Health Requirements

15B40919Q00000023/0001 Page 6 of 48

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis or other communicable diseases and hepatitis B immunization.

Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure as a Dentist.

Description of Duties

The contractor will be responsible for providing in-house dental care for the inmate population. The contractor will screen dental patients, recommend and perform follow-up care, provide dental hygiene services if indicated and perform other duties as assigned by the CDO and / or HSA. The contractor will make a legible note, including patient education, for each patient. Each note must provide sufficient details allowing another Dentist to assume dental care of the patient based on those notes. All duties shall be performed in accordance with standards and methods generally accepted within the field of Dentistry, and in compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Bureau of Prisons, Accreditation Association for Ambulatory Health Care, Inc (AAAHC) and American Correctional Association Foundation/Core Standards for Adult Correctional Institutions. Due to AAAHC regulations, as well as BOP Health Services policies, history and evaluations shall be completed as scheduled.

Detailed medical record documentation must be maintained. The contractor’s performance shall be monitored by the CDO, HSA and the COR.

The contractor will evaluate patients by referral from medical staff and recommend treatment to the medical staff. The contractor will document accurately and thoroughly in the electronic medical record and will have all documentation completed by the end of the work day. Any recommendations for further diagnostic testing and/ or treatment will be made in the appropriate section of the electronic record, pending review by the Utilization Review committee.

For reasons of security and containment, minor dental surgical services shall be performed within the confines of USP/SCP Marion as much as possible. When it is determined by USP/SCP Marion staff that it is emergency care, inmates can be transported to a community medical/dental facility, to be seen by a community oral surgeon. The contractor must make every reasonable effort to provide needed health care services on the premises of USP/SCP Marion, within the limits of his expertise.

The contractor will be required to provide general dental services at USP/SCP Marion which include providing diagnostic evaluations and preventative and corrective treatment for the inmate population presenting with general dental problems as requested by USP/SCP medical staff. The duties will include, but are not limited to the following:

a. Completing oral and radiographic examinations of the oral cavity, diagnosing and developing treatment plans for inmates requiring complex dental care.

b. Administrative duties include complete supportive paperwork to ensure compliance with BOP Health Services Manual policies.

15B40919Q00000023/0001 Page 7 of 48

c. Treat simple and complex cavities including pin retained amalgams and composite restorations, posts and cores. (Inlays and crowns require Central Office approval prior to applying).

d. Aid in ordering dental supplies.

e. Provide root canal therapy on anterior and posterior teeth.

f. Perform simple and complex extractions, including surgical removal of tori and foreign bodies from dental tissue.

g. Institutes local and systematic therapy for chronic and acute oral infections.

h. Perform root planning, gingival curettage and mucogingival surgery.

i. Provide dental prosthesis/acrylic partial dentures, cast partial dentures, and full dentures.

j. Manage inmate patient requiring special consideration during dental treatment. This includes inmates with asthma, emphysema, allergies, diabetes, hypertension, heart murmurs, pre and post (90-days) open heart surgery, and behavioral inmates undergoing psychiatric care.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Chief Dental Officer, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, Chief Dental Officer, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being.

The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974.

Institution Security

15B40919Q00000023/0001 Page 8 of 48

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. The contractor may, at any time, be removed from the institution at the discretion of the CEO.

The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly.

Attire

The contractor is expected to wear professional clothing while on duty (scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. The contractor will be expected to abide by all policies and procedures regarding Personal Protective Equipment (PPE).

DENTAL SERVICES: DENTAL ASSISTANT STATEMENT OF WORK

Subject

The Federal Bureau of Prisons Field Acquisition Office intends to establish a Blanket Purchase Agreement (BPA) for the provision of Dental Assistant Services. Services are to be performed at the United States Penitentiary (USP) located in Marion, Illinois. USP Marion. Additional information regarding the Federal Bureau of Prisons and its facilities is located atwww.bop.gov.

Place of Performance

The Dental Assistant Services will be performed on-site in the Health Services Department at the United States Penitentiary located at 4500 Prison Road, Marion, Illinois 62959.

Schedule The requirement for these services will consist of an estimated 1,440 sessions per year. The contractor will normally work Monday through Wednesday (except federal holidays), normally between the hours of 7:30 am and 3:30 pm, and Thursday between the hours of 7:30 am and 1:30 pm, with a 30 minute unpaid lunch period.

A session will equal to one (1) hour. The Dental Assistant’s schedule shall not exceed 30 hours per week. A mutually agreed upon schedule between the contractor and the Bureau of Prisons will be determined following award of a contract. The performance period will be for a base year, being 12 months from the estimated date of award and four 12 month option periods.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time providing it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Supplies/Equipment

All supplies and equipment the contractor may routinely need will be provided by the institution. All records maintained by the contractor under this BPA will remain the property of the institution.

15B40919Q00000023/0001 Page 9 of 48

Education and Experience

The Dental Assistant shall possess specialty training from a licensed dentist and/or certification from an accredited Dental Assistant school. Training must include dental radiology and radiology safety. The Dental Assistant shall be certified in Cardio-Pulmonary Resuscitation (CPR) in accordance with the American Red Cross or the American Heart Association and have a minimum of two (2) years of experience providing Dental Assistant services. Bilingual oral communication skills and experience in a clinical correctional setting are desirable.

The contractor must specifically identify the individual that will be performing these services along with their quote. The candidate’s name and documents supporting their qualifications must accompany their quote (resume, photocopies of certificates and etc.)

Health Requirements

The contractor shall ensure the Dental Assistant is free of infectious diseases. Any individual performing as a Dental Assistant under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the contractor(s) shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

Description of Duties

All duties shall be performed in accordance with standards and methods generally accepted within the field of Dental Assistant Services, and compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Bureau of Prisons, Accreditation Association for Ambulatory Health Care, Inc (AAAHC) and American Correctional Association Foundation/Core Standards for Adult Correctional Institutions. The contractor’s performance shall be monitored by the Contracting Officer’s Representative (COR). The contractor must be able to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds.

The Dental Assistant must possess the ability to collect and track data and enter data into the agency’s electronic system and track scheduling of patient care and must have knowledge and experience in maintaining patient medical records and confidentiality.

The contractor is responsible for provision of the services as listed:

### Assists Dental Officer in dental specialty sections: restorative, oral surgery, periodontics, prosthetics, and examinations.

###Retrieve patient’s records and escorts patients to proper dental specialty section; seats and prepares patient for attending Dental Officer

###Assists Dental Officer by preparing dental instruments, essential materials, drugs, and medications ###Passes instruments, retracts tissues, irrigates oral cavity, and operates aspirator ###Observes patient’s responses, and assists patient for dismissal from the Dental Clinic ###Gives instructions for subsequent dental appointments ###Makes necessary entries on dental treatment records (both electronic and paper records) ###Prepares dental treatment room for the next patient ###Assists in the treatment of emergency cases.

###Provides dental health education ###Preparation of patients for periodontal surgery ###Dental and periodontal charting

15B40919Q00000023/0001 Page 10 of 48

###Prepares places, and removes packs ###Places and removes rubber dams ###Maintains dental equipment ###Cleans, sharpens, and sterilizes instruments ###Performs daily inspection of equipment and makes minor repairs ###Reports defective equipment, or utilizes corrective action ###Uses basic dental hand instruments and oral hygiene aides ###Takes radiographs of patients using digital dental radiographic ###Obtains diagnostic quality periapical, occlusal, lateral, jaw, TMJ, and panographic radiographs ###Correctly positions patient and film ###Determines level of radiation intensity to minimize radiation exposure of patients ###Processes and saves digital radiographs to patient medical records ###Performs quality assurances on radiographic and developing equipment ###Maintains proper infection control procedures in radiographic techniques ###Sterilizes contaminated biological waste of dental clinic ###Make primary impressions and pours casts ###Selects tooth shade for composite restorations and dentures

Specific directions related primarily to unusual treatment concerning emergency professional therapy are given by the attending dentist who explains changes in professional dental procedures that are available to resolve such problems, and render advice as needed. Guidelines consist of applicable professional practices and specific written and oral instructions.

Patient Management

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Chief Dental Officer, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Chief Dental Officer, HSA, and COR.

Inmate Management

The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974.

15B40919Q00000023/0001 Page 11 of 48

Institution Security

Attire

2.3 Special Contact Conditions

The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded by November 1, 2019 and the effective date of January 1, 2020.

The resulting contract will include a base year period from the Effective Date of Award (EDOA) through 12 months from the EDOA, four (4) possible 12-month option periods for renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 43.103(b) and 52.217-9, "Option to Extend the Term of the Contract”.

Base Year: Effective Date of Award (January 1, 2020 through December 31, 2020) Option Year 1: January 1, 2021 through December 31, 2021 Option Year 2: January 1, 2022 through December 31, 2022 Option Year 3: January 1, 2023 through December 31, 2023 Option Year 4: January 1, 2024 through December 31, 2024

Place Of Performance: Services will be performed in the Health Services Department of the United Stated Penitentiary (USP) Marion 4500 Prison Road Marion, Illinois 62959. General information about the facility is available at www.bop.gov.

Point of Acceptance: The point of acceptance is USP Marion, IL.

Non-Personal Services: The service is a contractual arrangement for and not a personnel appointment.

Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

Healthcare Provider Status: The resultant contract is for a non-personal healthcare service provider. The contractor will be an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered. The contractor must indemnify the Government for any liability producing act of omission by the

15B40919Q00000023/0001 Page 12 of 48 contractor, its employees and agents occurring during performance. The contractor must maintain medical liability insurance in the amount of $1,000,000 per occurrence/$3,000,000 aggregate. Any subcontracts for the provision of services must contain the requirements of the clause at FAR 52.237-7, "Indemnification and Medical Liability Insurance," including the maintenance of medical liability insurance.

Quality of Patient Care/Non-Discrimination: The professional service providers will provide Bureau patients under the terms of this contract the same or equal services to those provided to nonbureau patients.

Professional service providers shall be provided within accepted professional standards.

The contractor agrees to make no distinction among patients under this contract on the basis of race, color, creed, national origin, or physical condition. For this contract, distinctions on the grounds of race, color, creed, national origin, or physical condition include but are not limited to the following: denying any service or benefit; providing any service or benefit to a patient which is different; or if provided in a different manner or at a different time from that provided to other patients under this contract; subjecting a patient to segregation or separate treatment in any manner related to his receipt of any service; restricting a patient in any way in the enjoyment of an advantage or privilege enjoyed by others in determining whether he satisfies any admission, enrollment quota, eligibility, membership or other requirement or condition which an individual must meet in order to be provided any service or benefit; the assignment of time or places for the provision of services on the basis of race, color, creed, or national origin of the patients served.

Third Party Liability: Public Law 87-693 (42 U.S.C. 2651) provides that the United States shall be entitled to recover the reasonable value of hospital and medical care and treatment furnished or to be furnished to a person who suffers any injury or disease under circumstances indicating the potential legal liability of another person.

This other person is commonly referred to as the "third party" since his/her negligent act or failure to act caused an injury or disease to the "first party" requiring medical treatment by or at the expense of the United States, the "second party".

Health Care Provider Credential Verification, Privileges, and Practice Agreement Program: Health care service employees are subject to Program Statement 6021.02, Health Care Provider Credential Verification, Privileges, and Practice Agreement Program, dated 10/12/2016. This program statement is available at www.bop.gov.

Privacy Act Notification: The contract will require contracted staff to operate a system of records and maintain documentation that will require adherence to the Privacy Act of 1974. The system of records will be maintained in accordance with community standards for adult health care. The contractor and/or staff are not authorized to disclose this or any information pertaining to an inmate to any non-BOP source. Any requests for such information shall be forwarded to the Contracting Officer or COR for proper disposition.

Reviews. The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the Contracting Officer or Contracting Officer Representative (COR).

Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or COR, whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

The Administrative Contracting Office ACO: The Administrative Contracting Office (ACO) will be the USP Marion Contracting Office in Marion, Illinois. This assignment carries with it the authority to perform all

15B40919Q00000023/0001 Page 13 of 48 of the normal contract administration functions listed in FAR 42.302(a) as items 1 through 71 to the extent that those functions apply to this contract. This assignment also includes delegation of authority to perform those negotiation functions as specified in FAR 42.302(b) as item (1) through (11).

Authorized Ordering Officials: Delivery Orders/Task Orders may be issued by any properly warranted Bureau Contracting Officer located at USP Marion. Delivery Orders/Task Orders may be issued by any of the following methods: orally, facsimile, mail, or electronic commerce methods.

The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contract employees are allowed access to the institution at the sole discretion of the CEO of the institution. The program manager at USP Marion is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that Contract Clause 52.24-403-70, Notice of Contractor Personnel Security Requirements (Oct 2005) requires that contractor personnel have a “favorable credit report.” Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to USP Marion.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens

Statement of Equivalent Hires: The applicable fill in information for FAR 52.222-42, Statement of Equivalent Hires (May 2014) is as follows: Emergency Medical Technician, code 12040 - $ 16.37 plus benefits. As stated in the contract clause, this is for information purposes only.

Department of Labor Wage Determination: The applicable DOL Wage Determination for this procurement has been determined to be Wage Determination No.: 2015-5770, Revision No.: 9, Date of Revision:

07/16/2019. The current revision of the determination is attached for informational purposes.

15B40919Q00000023/0001 Page 14 of 48

Section 3 - Contract Clauses

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.232-18 Availability Of Funds (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(Dec 2013)

52.204-13 System for Award Management Maintenance (Oct 2018)

Clauses By Full Text

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)

(a) Definitions. As used in this clause--

"Covered foreign country" means The People's Republic of China.

"Covered telecommunications equipment or services" means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

"Critical technology" means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

15B40919Q00000023/0001 Page 15 of 48

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C.

4817).

"Substantial or essential component" means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

15B40919Q00000023/0001 Page 16 of 48

(End of clause)

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from first day of the current performancee period through the last day of the performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 session, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of 1,440 sessions;

(2) Any order for a combination of items in excess of 1,440 sessions; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

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