PRE_BID_CONF_MEET_MINUTES_FBO.pdf

Field Acquisition Office

ATTN: ALL BIDDERS

RE:

Dear Bidders, Minutes of Pre-bid Conference Solicitation 15B40119B00000004 MCC Chicago, Illinois Install Glycol Condensing Loop

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Grand Prairie, Texas 75051

July 29 , 2019

In reference to the above solicitation , attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Wednesday, July 24 , 2019.

These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings , terms or conditions of the solicitation ;

and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes , feel free to contact me at

(972) 352-4641 or e-mail at dpatton@bop.gov glas V. P H6n ntrac · Officer

Fe al Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File SCS, MCC Chicago COR, MCC Chicago Facility Manager, MCC Chicago Regional Facilities Admin istrator, NCRO

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PRE-BID CONFERENCE MEETING MINUTES

15B40119B00000004 – INSTALL GLYCOL CONDENSING LOOP

MCC CHICAGO - PROJECT 4C7W

DATE: July 24, 2019

A pre-bid conference was held for the project entitled Refurbish Elevators. The meeting and walkthrough began at approximately 10:00 am CST and ended at 12:30 CST.

The following were present:

Contractor Ed Usher Ideal Heating Co.

John Grigus Ideal Heating Co.

Laurie McKinley ASI/Hill, LLC Nirav Sapra Maston Design Build Pratic Pabel EOS Mechanical Micheal Hyndman Rex Electric William Parks Applied Controls and Contracting Services Jeffrey Pekisin PCS Power & Comm. Elect. Solutions Scott Havlir Amalgomad/Hill, LLC Samuel Kim Applied Controls and Contracting Services Donald Anderson Imbert/Baltimore Air Matt Borris Johnson Controls Ken Triggs Voris Mechanical Mitchel Macak Kirwan Mechanical, Inc.

Dan Durkin Durkin Electric

Government Representative D Blakney Associate Warden Michelle Morgan Contracting Officer Darryl Armstrong General Foreman Mike Murray Engineering Technician Kenneth Davis Human Resource Manager J. Benn Utilities Systems Repairer-Operator Supervisor

PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Doug Patton.

MINUTES:

Advised minutes will be recorded and distributed via FedBizopps at www.fbo.gov.

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FRONT COVER PAGE FORMS AND INSTRUCTIONS: Note the instructions on the cover letter in the Solicitation and all bids sent by mail shall be addressed to:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

ATTN: DOUG PATTON

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

The deadline for submission of bids for this project is August 13, 2019 by 1:00 P.M. CST.

QUESTIONS: All questions about the solicitation documents will be posed to Mr. Patton no later than July 29, 2019 no later than 3:00 pm CST.

DAVIS BACON ACT: This contract is subject to the Davis Bacon Act.

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $500,000 and $1,000,000.00.

PERIOD OF PERFORMANCE: The completion period is 279 calendar days after issuance of notice to proceed.

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly. The prime contractor is required to attend the pre-construction conference.

PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

COR

COR: The contracting Officer’s Representative (COR) is Darryl Armstrong.

WORK HOURS: Hours within the secure institution will be from 7:30 am to 3:00 pm. It is estimated that it will take approximately 30 minutes to in-process and inventory tools in the evening and 30 minutes to inventory tools at the end of each work day.

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ESCORTS: While additional escorts may be required under special circumstances, only ONE escort will be provided daily.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR. Materials must be delivered one day prior to the day they will be needed.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day.

Lost or missing tools must be reported to the COR immediately. Tools will be stored inside the institution in a gang box for the duration of the project if necessary. A master inventory list will be maintained.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time.

CELL PHONES: Cell phones will not be permitted within the secure institution for any reason.

ADVERSE WEATHER AND INSTITUTION EMERGENCIES: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers might not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are on site, they may be required to exit the facility.

The performance period of 279 days will allow adequate time to complete the job, and no consideration will be allowed for normal weather days.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CLOTHING: Workers will not wear either orange or green colored clothing as these are the colors of clothing worn by the inmates.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

PROFESSIONAL BEHAVIOR: Professional behavior is required at all times.

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ASSOCIATE WARDEN

PROFESSIONALISM: Contractor are reminded they will remain professional, both in language and actions at all times. They are to be treated by staff professionally as well. Any breach in professionalism shall be reported immediately.

HUMAN RESOURCES

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to, and returned upon exit from institution property.

Meeting minutes recorded by:

Michelle Morgan, Contracting Officer

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE SOLICITATION.

ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN SUBSEQUENT

AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD FORM 30 (SF-30).

Digitally signed by MICHELLE MORGAN DN: c=US, o=U.S. Government, ou=Dept of Justice, ou=BOP, cn=MICHELLE MORGAN, 0.9.2342.19200300.100.1.1=15001000806429 Date: 2019.07.29 06:31:23 -05'00'