Amendment 00001 for Marianna Mold.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 00001 is hereby issued to extend the deadline for receipt of bids until Friday, May 22, 2020 at 2:00 pm Central Time. Amendment 00001 is also issued to incorporate the attached meeting minutes and sign in sheet from the site visit on April 22, 2020. Questions and answers from that visit will be posted in an additional amendment approximately during the week of May 12, 2020. [End of amendment]

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Christy Rios

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NUMBER

00001

3. EFFECTIVE DATE

04/24/2020

4. REQUISITION/PURCHASE REQUISITION NUMBER

RP# 0045-20

5. PROJECT NUMBER (If applicable)

3C7P

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Federal Bureau of Prisons Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

Federal Bureau of Prisons FCI Marianna 3625 FCI Road Marianna, FL 32446

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

15B30820Q00000007

9B. DATED (SEE ITEM 11)

04/08/2020

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

Solicitation No. 15B30820Q00000007

MOLD REMEDIATION

UNITED STATES DEPARTMENT OF JUSTICE

. FEDERAL BUREAU OF PRISONS

FEDERAL CORRECTIO AL INSTITUTIO MARIANNA

Pre Bid Meeting Attendance

Name Organization Represented

Karen Hodge, Supervisory Contract Speciali st Federal Bureau of Prisons, FCI Marianna

Richard Hammond, Contract Speciali st Federal Bureau of Prisons, FCI Marianna

Todd Large, Faci lity Manager Federal Bureau of Prisons, FCI Marianna

Dwayne Flowers, General Foreman/COR Federal Bureau of Prisons, FCI Marianna

Solicitation No. 15B30820Q00000007

MOLD REMEDIATION

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FEDERAL CORRECTIONAL INSTITUTION MARIANNA

Pre-Bid Site Visit Meeting Minutes

Pre-Bid Site Visit Date: Wednesday, April 22, 2020

Pre-Bid Site Visit conducted and minutes issued by:

Richard Hammond, Contract Specialist

Federal Bureau of Prisons FCI Marianna

A pre-bid meeting and site visit for 15B30820Q00000007 was held on Wednesday, April 22, 2020. The meeting was called to order by Richard Hammond, Contract Specialist, at approximately 9:00 AM (Local Time). The following individuals participated in the meeting and site visit:

Name

Organization Represented

Karen Hodge, Supervisory Contract Specialist Federal Bureau of Prisons, FCI Marianna Richard Hammond, Contract Specialist Federal Bureau of Prisons, FCI Marianna Todd Large, Facility Manager Federal Bureau of Prisons, FCI Marianna Dwayne Flowers, General Foreman/COR Federal Bureau of Prisons, FCI Marianna R. Patrick Russ, Safety Administrator Federal Bureau of Prisons, FCI Marianna Wesley Coleson, HVAC Foreman Federal Bureau of Prisons, FCI Marianna Newton Brock, Engineering Technician Federal Bureau of Prisons, FCI Marianna Charles Hill, HVAC Foreman Federal Bureau of Prisons, FCI Marianna Kenneth Stewart A+ Floor Care Eddie John Donaldson A+ Floor Care Bryan Meeder A+ Floor Care John C. Rogers A+ Floor Care Garrett Prosser Mil Spec Logistics Michael Carr Mil Spec Logistics Chad Belchar Unlimited Restoration Richard Hughes A-1 Quality Restoration Daniel Kirk A-1 Quality Restoration Ashley Brosious Unlimited Restoration Kyle Gerg KG Restoration Jon Mettille Southern Cat Jerry Fox Southern Cat Gregory Davideit Hydradry Michael McKeeby Baxter Restoration Ross Worley Cross Environmental Peter Bubalo Penns Contracting

Mr. Hammond thanked everyone for participating in today’s pre-bid site visit and advised that meeting minutes would be prepared and posted on the https://beta.sam.gov/ website.

Mr. Hammond then identified the project as 15B30820Q00000007, Mold Remediation at the Federal Correctional Institution Marianna, Florida. The North American Industrial Classification (NAICS) code for this project is 562910. , with a small business size standard of $22.0 million.

This is a 100% small business set-aside. For more information with regard to determining your firm’s eligibility to compete as a small business you can visit the Small Business Administration’s website at www.sba.gov.

Mr. Hammond informed the contractors that this site visit is being held to familiarize the bidders with the Bureau of Prisons policies and procedures to be observed during the performance of the work; establish preliminary schedules, lines of communication and operational procedures;

develop mutual understanding concerning administration of the contract; and introduce personnel associated with this project, their authority, functions, and responsibilities. Mr. Hammond presented the agenda as the following:

Segment 1 Solicitation Review Segment 2 Site Visit Segment 3 Closeout

Mr. Hammond stated that “Nothing said at this conference shall be interpreted as modifying the provisions or requirements of the solicitation, and that any revisions or changes to the solicitation will be issued as formal amendment by the Contracting Officer.”

Mr. Hammond also noted that written questions must be submitted to crios@bop.gov. The deadline for receipt of written questions is Friday, April 24, 2020 at 1:00 PM local Central time.

Only questions received prior to the deadline will be answered. Questions and Answers will be posted to the Federal Business Opportunities website at https://beta.sam.gov/.

Segment 1 - Solicitation Review

Identity and Authority of Official Representatives:

Contracting Officer – Christy Rios. Ms. Rios is the singular point of contact for ALL pre-bid inquiries. ALL pre-bid inquiries must be submitted in writing to Christy Rios at crios@bop.gov As a matter of record, the Contracting Officer has the authority to enter into, administer, and/or terminate contractual actions on behalf of the United States.

Administrative Contracting Officer – Richard Hammond will be the assigned CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 70; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

COR – Contracting Officer’s Representative – Mr. Thomas Flowers. The COR is the technical representative for the Federal Bureau of Prisons who has overall responsibility (except for contractual matters) for the administration of operational activities at the project site.

Mr. Hammond began discussion of the solicitation documents with the following review:

Instructions to Offerors - Mr. Hammond called attention to the Quote Submission Instructions on page 23 of the solicitation document. Quotes are required to be submitted by the contractors for consideration of their bid. Your PDF version must be received by the time and date established for receipt of bids specified in Block 8 of the Standard Form 1449. THE DUE DATE FOR RECEIPT OF BIDS IS APRIL 30, 2020, BY 1:00 PM LOCAL CENTRAL TIME. This due date is strictly enforced. Late bids will be rejected. Bids must be submitted via e mail to crios@bop.gov. Faxed bids will not be accepted.

Mr. Hammond noted that each bidder shall pay particular attention and complete the following forms, clauses, and statements with his/her bid. Failure to do so may cause your offer to be considered as non-responsive. Do NOT include any extraneous information/documentation outside of the solicitation requirements. Important documents that need to be completed by the contractor were reviewed as follows:

A. SF-1449, Solicitation, Offer, and Award Page 1

Include your Unique Entity Identifier (formally DUNS), TIN, Cage Code, and Email in block 17a (Page 1) of the SF-1449. Ensure the address provided exactly matches the address contained in your SAM registration.

B. Schedule of Services/Supplies Page 2

Complete the blocks entitled “unit price” and “amount.”

C. Submission of Quotes

Quotes shall be emailed in .pdf format only sent to crios@bop.gov and will be deemed received at the time received as indicated on the email notification. Emails rejected by filters are not the responsibility of the government. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f). No faxed quotes will be allowed.

Each quoter shall complete and submit the following forms, clauses, and statements with his/her quote. Failure to do so may cause your quote to be considered unacceptable:

1. Standard Form 1449

2. Schedule of Items/Contract Pricing

3. Offeror’s Representations and Certifications if not updated in SAM.

Next, Mr. Hammond reviewed the Solicitation Document – The solicitation documents contains all of the rules/regulations, terms and conditions that will largely define the relationship between the winning bidder and the Bureau of Prisons as it relates to the project. It is assembled in 6 sections to facilitate an easy review. Mr. Hammond highlighted the following areas of interest:

Section 3, Contract Clauses

Notice of Contractor Personnel Security Requirements – Any and all workers that work at this facility will need to pass a background check that complies with the requirements of the Homeland Security Presidential Directive 12 (HSPD-12). This security clearance must be obtained prior to working at FCI Marianna. The successful contractor will be required to comply with the requirements for a long term contractor personnel.

DOJ Contractor Residency Requirement – For three of the five years immediately prior to submission of a bid or prior to performance under a contract, individuals or contractor employees providing services must have:

1. Legally resided in the United States;

2. Worked for the US overseas in a Federal or Military capacity; or

3. Been a dependent of a Federal or Military employee serving overseas

If the individual is not a US citizen, they must be from a country allied with the US. The clause includes a web address which provides the most current information regarding allied countries.

Attachment 1, Statement of Work

Commencement, Prosecution and Completion of Work – The successful contractor shall commence work upon notice of award. The successful contractor should contact Mr. Flowers, Contracting Officer’s Representative on the day of award notification to start the clearance process.

Summary of Work:

All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workman like manner. All work shall be done by persons who are thoroughly experienced in their particular trade or craft. The work includes, but is not necessarily limited to the following work to remediate the mold (full requirement detailed in the Statement of Work); FCI Marianna seeks to contract a contractor with sufficient experience, satisfactory past job references, and with equipment and manpower to complete this scope of work. FCI Marianna seeks to have identified buildings completely remediated of all Chaetomium and Stachybotrys spores, if any are present. Other mold spores, if present, such as Cladisporium and Penicillium/aspergillus, should be remediated to a level equal to 85% less than the outdoor spore count for the exterior area of the designated building. The interior HVAC ductwork system of the designated buildings will also be cleaned out to ensure mold growth has not occurred within the duct work. Contractor awarded contract must be a licensed mold remediating contractor by the State of Florida. Contractor shall comply with all Federal, State, and local laws, regulations and requirements for mold and mold remediation.

Government Furnished Property:

FCI Marianna will provide electrical service of numerous duplex outlets, normal city water from sink faucets and spigots, and toilet facilities for contractor’s personnel.

Working Hours:

Work hours are 6:00 am to 6:00 pm, Monday through Friday, except Federal Holidays. In order to accommodate for the daily security clearance process, the contractor should allow a total of 1 hour a day for inventorying tools at the beginning and end of each work day. Work hours and work days may be altered only with a 48 hour advance approval of the Contracting Officer Representative. During an emergency situation, no work will be allowed. When leaving the site, all tools must be inventoried. Also, contract workers shall plan bring their lunch to the job site and remove consumable debris daily.

Contractor Use of Premises:

The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire contract performance period, the Contractor shall coordinate use of the premises with the FBOP Project Representative. All visitors to the project site shall register with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site. The project site will be open to the Contractor Monday through Friday, with exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40 hour work week. The Contractor shall establish a normal work week schedule for the duration of the project. Work inside the secure perimeter of the institution will be allowed between the hours of 6:00 AM to 6:00 PM or as designated by the COR. Contraband: The

Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

Cell phones, pagers, and radios are not allowed within the secure perimeter.

Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Project Representative.

Smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

Contractor will be permitted to wear jeans in the institution, however, shorts, dark green, bright orange, or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

Contractor Personnel and Equipment Security:

Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Project Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor’s employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all times, and shall be escorted by an institution staff member. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff. All tools used by the Contractor working within the secure perimeter shall be under constant supervision.

Loss of a tool shall be reported immediately to the escorting FBOP staff. No explosive action tools shall be used on the property at any time. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed in on work day must be moved outside the secure perimeter at the end of the day. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution.

These rules include, but are not limited to the following:

1. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the Contractor’s lay-down area.

6. A form of photo ID is required to enter the facility.

7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. Conduct yourself in a responsible, mature manner.

9. Report an unusual action(s) or behavior to FBOP staff.

Execution of Work and Clarification of Information:

It is the intention of the Statement of Work to provide a complete project. The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of same. This includes verification of existing conditions, if any, that affect their work.

Should it appear that the work intended to be described is not sufficiently detailed or explained by the Statement of Work, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s shall be used by the Contractor to clarify information in the Statement of Work only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer’s written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFI’s. In no case shall any work proceed in uncertainty.

Safety and Health:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards, OSHA, etc., at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lockout/Tag-out, the system will be required to have both Contractor and FCI Marianna locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

OSHA – OSHA regulations apply on federal job sites and inmates have been known to call OSHA and report unsafe conditions. Make sure all your employees obey all applicable laws & rules, including OSHA, EPA, DOT, local, state, and other regulations. All contractors are requirement to wear personal protective equipment, utilize fall protection when applicable. Also, Safety Data Sheets must be supplied for any product, chemicals, or product to be used on the job site.

COVID-19 Procedures: CDC and DOJ procedures and guidelines will be followed during the performance period of this project.

Security Clearance Requirements -- Upon notification of contract award, contact Mr. Flowers, Contracting Officer’s Representative immediately to start the clearance process. In order for your employees to work on the job site they have to complete all security clearance paperwork in accordance with HSPD-12. The successful contractor should have one point of contact for security clearance applications. That point of contact should serve as the quality control monitor to ensure that only properly completed paperwork is submitted in an effort to reduce the administrative burden on both parties. Mr. Flowers, the COR, will serve as the single point of contact.

The Warden makes the final determination on all individuals allowed to work on institutional grounds. If an employee is denied, no specific reason will be given for the denial. Denial does not mean the individual has a criminal history. A security clearance denial could result from a multitude of issues (i.e., Relative in institution).

Inclement Weather and Institution Emergencies- No time extensions will be granted to the contractor unless the weather is unusually severe for the period of time in question. It is incumbent upon the contractor to demonstrate that any weather issue(s) are unusually severe for Marianna, Florida for the particular period of time in question and that it actually delayed the project. During an Institution “lock–down,” contractor entry will be at the Warden’s discretion and determined on a case by case basis.

Construction Material Storage - There will be sufficient space for the construction material storage on institutional grounds. The successful contractor will be familiarized with the storage site at the pre-construction conference. The contractor is responsible for receiving their own products/supplies/equipment, site security and proper storage of all construction materials and equipment.

Tool Control – A locked tool box (job box) containing class B tools will be allowed on the jobsite.

Tools will need to be inventoried at the beginning and end of each work day and whenever contractors leave the site. An accurate master inventory sheet will be kept inside the job box at all times. If a tool is broken on the jobsite, report it to the Escort Officer and remove all pieces from the jobsite at the end of the work day. Make sure the tool is taken off the master inventory kept in the job box. If a tool is lost on the jobsite, report it to the Escort Officer immediately. Two locks will be placed on the tool box at the end of the work day, one owned by the contractor and one owned by the Bureau of Prisons.

Institution Code of Conduct - The contractor shall inform his employees that all tobacco products, intoxicating beverages, drugs, weapons, and cameras are strictly prohibited on institution grounds. Introduction of contraband shall be subject to the penalties prescribed by Title 18 U.S.C.-1791. No fraternizing with inmates will be permitted. If you happen to know one personally, report it immediately to the Escort Officer. Finally, no green uniforms, khakis, BDU’s or shorts may be worn by the contractors.

Provisions for removal of trash and debris – The successful contractor is responsible for supplying all of the necessary 30 yard open top dumpster(s) for trash/debris removal. Recyclable materials will be separated for the Safety Department to recycle.

Outline for Escorting Prospective Contractor's through site –The contractor will be under supervision at all times during the completion of the work. The contractor will submit to the COR a list of employees and types of equipment the contractor will be utilizing on a daily basis.

Approval Process – Contractor will be required to give at least a five (5) business day notice when seeking approval for utility disruption, vehicle/special equipment approval or anything that may interfere with the orderly running of the institution.

Segment 2 - Site Visit

Next, Mr. Large and Mr. Flowers directed the contractors to tour the project area.

The site visit was conducted and contractors were allowed to tour the institutional areas associated with the project. The contractors were granted access to see all areas associated with project.

This segment lasted approximately 2 hours.

Segment 3 - Closeout Mr. Hammond indicated that nothing said during this meeting constitutes a change to the solicitation. If there is a change, it will be issued as a formal amendment posted to https://beta.sam.gov/. Interested contractors must monitor the site for updates and acknowledge each amendment issued. Mr. Hammond indicated that the minutes would be posted to https://beta.sam.gov/. Mr. Hammond reminded everyone that the deadline for receipt of written questions is Friday, April 24, 2020 at 1:00 PM local Central time. Mr. Hammond adjourned the meeting at approximately 12:00 PM.

These minutes were recorded and submitted by Richard Hammond, Contract Specialist. Any questions regarding the content of these minutes shall be submitted to the Contracting Officer within two calendar days. Otherwise, these minutes will stand as written.

Richard Hammond, Contract Specialist Date

04-22-2020