15B11824Q00000003 PRE SOL.pdf
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- Solicitation number
- 15B11824Q00000003
About this file
This pre-solicitation notice seeks quotes for subsistence products including bread, dairy, and eggs at the United States Penitentiary in Big Sandy, Kentucky. Quotes are due between December 8 and 22, 2023 and anticipated award dates are December 26 through 29, 2023. The solicitation will be a 100% small business set-aside posted on SAM.gov. The primary NAICS code is 311511 and deliveries must be made to the Big Sandy facility. Evaluation criteria will include price, technical acceptability, and past performance. Questions must be sent by email and awards will be issued via purchase card or purchase order.
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD
INEZ, KY 41224
December 5, 2023
COVER LETTER
FROM: J. Music, Contract Specialist
SUBJECT: Pre-Solicitation SUBSISTENCE (BREAD, DAIRY, & EGGS) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: 15B11824Q00000003 SUBSISTENCE (BREAD, DAIRY, & EGGS)
Solicitation Date: December 8, 2023, to December 22, 2023 at 4:00 p.m. site local time Anticipated Award Date: December 26, through December 29, 2023 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311511 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: BSY-Contracting-S@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
While we acknowledge COVID-19 is affecting us all and how we conduct business, it must be pointed out the serious nature of delays in our receiving food shipments. Simply put, a lack of food can lead to riots in the prison setting.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .