157-24_Bid_Document.pdf

Installation and Construction for Traffic Monitoring Sites, Office of Technical Services Contract Requirements/Specifications

157-24

Section 1.0: Intent

The Ohio Department of Transportation (ODOT) is soliciting proposals to enter into a contract to install, service, maintain and repair traffic data collection sites on an “as needed” basis. There are five (5) types of traffic monitoring data collection sites, Automatic Traffic Recorders, (ATR) described as follows:

A) Volume (VOL) data collection using one loop per lane B) Length classification (LEN) data collection using two loops per lane C) Axle classification (CLS) data collection using two loops and one piezo cable per lane D) Weigh-In-Motion (WIM) data collection using two piezo cables and one loop per lane E) Non-intrusive Sensor (NIT) data collection using side fired radar.

F) Non-intrusive Video Sensor (NIV) data collection using video sensor technology.

Attachment A is a listing of current ODOT Automatic Traffic Recorder (ATR) Locations, sorted by

District, identifying the type of data collection site, location, number of lanes, and other pertinent information. All locations and quantities in this bid are estimates only. A summary of our current site status and programmed sites:

Type of ATR Current number operating Programmed number

VOL 27 5

LEN 48 42

CLS 39 98

WIM 12 44

NIT 59 65

Total 185 254

Data collection sites and quantities shown in the above and in attachments are subject to change.

ODOT, in its sole discretion, retains the option to add or delete ATR station locations throughout the duration of the contract.

Section 1.01: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive and responsible vendors that meet requirements, experience and qualifications as outlined in Section 1.3.

Section 1.02: Three Bidding Areas

The bidding sheets are divided into three (3) areas: (A) General items, (B) Non-Sensor work and

(C) Sensor installs. A vendor may bid on any or all pay items. Some specific pay items have specific qualifications to be eligible to be assigned work. These are detailed below in Section 1.3.

Section 1.03: Requirements, Experience and Qualifications

There are various requirements outlined for specific pay items. Below is a summary of requirements.

Pay Items Requirements/Certifications Maintenance of Traffic Onsite responsible person must be:

• ATTSA certified or trained.

• OR ODOT Worksite Traffic Supervisor (WTS) certified.

• OR prequalified with ODOT Contracts Work Type 39, Maintenance of Traffic.

Non-sensor Work • Have 5 years’ experience installing/maintaining permanent traffic counters for state departments of transportation agencies.

• OR be Prequalified with ODOT Contracts in Work Type 6 (Incidental Grading), OR 35 (Drainage), OR 36 (Guardrail/Attenuators), OR 37 (Fence), OR 38 (Miscellaneous Concrete) OR 43 (Highway Lighting) OR 44 (Traffic Signals – Standard) OR 46 (Landscaping).

Sensor Installs (Loops and Piezos)

• Have 5 years’ experience installing/maintaining permanent traffic counters for state departments of transportation agencies.

• OR be prequalified with ODOT Contracts as Work Type 43, Highway Lighting OR Work Type 44, Traffic Signals-Standard agencies AND attend ODOT training.

Sensor Installs – Kistlers Only • Must be Kistler certified or have Kistler training representative onsite

Vendors may bid on pay items they are not currently qualified for and either use qualified sub-contractors or gain the qualifications during the life of the contract.

ODOT Training requirement includes both the vendor’s Project Manager and Crew Leader attending a free 2-hour ODOT led training on sensor installation for ATR’s. Offered on demand after contract awarded at ODOT Central Office, 1980 West Broad Street, Columbus, Ohio.

Section 1.04: Safety and Work Zones

The selected vendor will adhere to all ODOT safety regulations, including but not limited to, personal protective equipment, equipment lighting, marking, and conspicuity, and traffic management in work zones.

The vendor will abide by all current ODOT safety policies including but not limited to Equipment Lighting, Marking and Conspicuity Policy (19-002) and Employee Health and Safety Policy (17- 008). See Attachment B for current ODOT policy documents. Note that ODOT requires, at minimum, that a hard and safety vest be worn at all times while working in the right-of-way (Hard Hat – ANSI Z89.1 Hi-Viz and Safety Vest – ANSI Class II (day) or ANSI Class III (night).

Section 1.05: Contract Duration

The duration of the contract shall be 24 months from the date of the contract award with an option to extend the contract by one-year increments for up to two additional years. Rate increases will be considered after the first 24 months and a percent increase will be equally applied to all vendors.

Section 1.06: Quantities Undefined – Minimum Work Orders per batch

There shall be no guarantee as to the amount of assigned work for this agreement. The state has been divided into 4 regions, shown below. Bids are by region or statewide for each pay item.

The State will be divided into 4 regions as described below:

Region 1: Districts 4,11,12 Region 2: Districts 1,2,3 Region 3: Districts 7,8 Region 4: Districts 5,6,9,10

Refer to district map in Attachment B. Vender may bid on multiple regions.

Vendors that are assigned work orders will be assigned in the following minimum batches:

Work in 1 or 2 adjoining regions 5 work order locations

Minimum total dollar amount of $50,000

Work in 3-4 regions or statewide 10 work order locations

Minimum total dollar amount of $100,000

ODOT may issue work orders to vendors that specialize in underground (non-sensor) work to expediate and increase the number of locations that can be completed per year. If two prime contractors are used at one site, they will each be paid for a site visit.

ODOT has budgeted 1.8 million dollars per year for construction of permanent traffic count locations for the calendar year 2024 and 2025.

Traffic Monitoring Technical Services anticipates upgrading and replacing approximately 25 to 30 in-ground ATR sites each year. Our goal is to capitalize on other sensors, poles and infrastructure currently utilized by other areas within ODOT which may lead to the installation of 15 new non-intrusive stations. In addition, ODOT currently has approximately 19 poles and 2 cabinets in stock available for installation.

Section 1.07: Invoicing and Payment

Only accepted and approved work shall be eligible for invoicing. The ODOT project manager will monitor the vendor’s performance and direct the payments to be made after each phase of work is completed.

Project Phases:

Pullboxes, pole foundations, conduits between pullboxes

Do not need to have conduits from sensors to pullboxes completed

Pole and cabinet installed Loops and sensors installed Final punchlist completed Generally hold 10-20% depending on extent of punchlist items

Invoices for work orders shall be submitted by either mail or email.

Address as follows:

Ohio Department of Transportation Attn: Anthony Stevens MS 3210 Office of Technical Services 1980 W. Broad St.

Columbus, OH 43223 Anthony.Stevens@dot.ohio,gov

Section 1.08: Lane Closures – General Maintenance of Traffic

Vendors must follow all ODOT lane closure policies by coordinating lane closure times with the ODOT District Offices. Contact the respective ODOT District Office Work Zone Manager for the local lane closure policy. Upon approval from the District Work Zone Manager, the following individuals must be notified of the actual closure schedule.

ODOT County Manager District Public Information Officer (PIO) Local city or village offices (if appropriate), Assigned ODOT Field technician.

ODOT project manager Assigned ODOT Field technician.

ODOT staff will update the Work zone Management System

In addition, any maintenance of traffic needs must abide by the appropriate section of the Ohio Manual of Uniform Traffic Control Devices based on the type of lane closure needed. Specifically, 6H-1, 6H-3, 6H-33, 6H-38. As well as MOT standard drawings MT-95.31 and MT-95.32. All can be found at the following links:

https://www.dot.state.oh.us/roadway/omutcd/Pages/default.aspx https://www.dot.state.oh.us/SCDs/Pages/traffic.aspx?&FilterField1=Series&FilterValue1=Maint aining%20Traffic%20%28MT%29 https://www.dot.state.oh.us/roadway/omutcd/Pages/default.aspx https://www.dot.state.oh.us/SCDs/Pages/traffic.aspx?&FilterField1=Series&FilterValue1=Maintaining%20Traffic%20%28MT%29 https://www.dot.state.oh.us/SCDs/Pages/traffic.aspx?&FilterField1=Series&FilterValue1=Maintaining%20Traffic%20%28MT%29

Section 1.09: Utilities Notification

The location of existing utilities are not shown on the plans, but can be obtained from the owners of the utilities. Underground utilities will be located and flagged by the utility company upon request of the vendor. No excavation will be permitted in the area of underground utilities until all such facilities have been located and identified to the satisfaction of all parties. Excavation must be performed with extreme care in order to avoid any possibility of damage to the utility facility. The vendor is responsible for any damage to utilities caused by the vendor's operations.

At least 48 hours prior to work, the vendor must notify Ohio 811 (1800-362-2764) service and cen.its.lab@dot.ohio.gov

At least five (5) working days prior to commencing construction operations the vendor shall notify, the registered protection service, the owners of each utility affected, the ODOT District Roadway Services Department, the ODOT inspector and ODOT project manager. The vendor is responsible for any damage to utilities caused by the vendor's operations. Utility notification confirmation must be onsite during any work being performed.

ODOT staff will have utilities marked in preparation for the site visit. Vendor is responsible for utility coordination and marking for construction.

Section 1.10: Laws and Regulations

The vendor shall strictly follow the specifications outlined in the contract as well as any ODOT project manager instructions regarding the general scope of work to be performed. As to any part of the job not covered thereby, the vendor shall perform all work in accordance with all the laws of the State of Ohio, municipal ordinances, regulations, and requirements of the public service commission.

The vendor shall perform all work in accordance with the standards of the national electric code, bid proposal, pertinent items of the Ohio Department of Transportation, Construction and Material Specifications dated January 1, 2023, standard construction drawings, and the Ohio Manual of Uniform Traffic Control Devices for Streets and Highways, current edition, latest revision. The Vendor shall also conform to the regulations of the Environmental Protection Agency (EPA).

Section 1.11: Restoration and Clean Up

The vendor shall be responsible for restoration of disturbed areas to a condition equal to that existing before the work was started, in accordance with the Construction and Material Specifications, Section 104.04, Cleaning Up. Any excavations shall be replaced with like material, graded, topsoil added if needed and seed and straw added to replace ground cover.

In addition to the usual restoration such as removal of a pole, a foundation, or a pull box, the vendor shall correctly reattach and seal all components moved or replaced from the ATR hardware and devices such as the following examples:

1. If a solar panel is repaired or replaced, it must face south and have a 45-degree angle tilt.

mailto:cen.its.lab@dot.ohio.gov

2. If wires are repaired or rerun into the cabinet, duct seal will be placed over all conduit opening(s) where work was accomplished.

3. If work is done splicing wires in pull boxes, the pull box lid should seat completely, and bolts threaded correctly into slots.

4. If wires are spliced in a pullbox they must be encapsulated.

5. Proper cable and wire identification as defined by ODOT. This includes permanent tags being affixed to cables in ALL pullboxes and inside the cabinet. Tags must include the loop or piezo number.

The invoice will not be processed until all work related to this item is completed. Any settlement from excavated areas is covered under warranty and is the responsibility of the vendor for the duration of the warranty period. For non-warranty related work sites, any damage to the area shall be grounds for nonpayment of an invoice until the area is restored.

Section 1.12: Permits

The vendor is responsible for obtaining all necessary permits from the ODOT District Offices and appropriate state and municipal governmental agencies. Any restrictions should be indicated during the permit application process. The permit should be onsite during work.

Section 1.13: Contract Representative

The vendor will provide the ODOT Project Manager with the name and phone number of the contact who will be the vendor project manager. The vendor will also provide a name/s and phone number/s of the contact/s who will be onsite performing the work.

Section 1.14 Material to be Supplied.

All material utilized shall be new and meet ODOT 2023 Construction and Material(C&M) Specifications unless an alternative is approved by the ODOT project manager. All furnished materials should be found on the Department’s Qualified Products List (QPL) or be approved by the ODOT Project manager.

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/QPL.aspx

All material in stock at the end of the contract will be the property of the vendor and will not be purchased by ODOT.

Technical Services, Traffic Monitoring has also approved specific poles and cabinets for use.

These are located in Attachment D. Others must be approved by the Project Manager before ordering. Exceptions are at the discretion of the ODOT project manager.

Section 1.15: Training

The vendor shall be responsible for the training of its technicians and crews so that they will be able to accomplish all work in accordance with ODOT specifications, plan sheets, local codes, and manufacturer’s instructions.

ODOT will offer a free 2-hour training periodically for interested vendor staff.

Section 1.16: Specification Statement

Specifications as shown herein are incorporated into the Invitation to Bid (ITB) and made a part thereof. The Construction and Material Specifications manual is available; to obtain a copy, contact:

Ohio Department of Transportation Office of Contracts 1980 W. Broad St., 1st floor

Columbus, Ohio 43223 614-466-3778 or 614-466-3200

Section 1.17: Acceptance and Testing

The techniques used to repair or replace roadway sensors have a direct impact on the long-term performance of the site. It is essential to follow both the manufacturer’s installation specifications/procedures and ODOT’s BL piezo cable installation guidelines (Attachment E) precisely to ensure quality repair/replacement. Some of the important parameters for piezo cable repair/replacement are depth, proper curing of the epoxy, cleaning of sensors prior to installation, etc.

All components of the site must meet ODOT standards and specifications to be accepted. An ODOT Traffic Monitoring Section staff member will inspect each site, either while work is being performed and/or after all work has been completed, to ensure compliance with the specifications. All materials and sensors shall be installed and tested in accordance with the manufacturer's documentation. See specific sections for the acceptance and testing for each type of sensor.

Section 1.18: Warranty

The vendor shall warranty all work completed. The newly installed or repaired items shall operate satisfactorily for a period of twenty-four (24) months following the final acceptance by the ODOT project manager. Warranty covers materials and installation. Final acceptance is defined as the date when the project manager certifies that the site is fully operational. This will be based on a review completed by traffic monitoring staff. In the event of unsatisfactory operation, the vendor shall correct faulty installations, make repairs, and replace defective parts with new parts of equal or better quality at no cost to ODOT. All costs incurred in correcting unsatisfactory operations shall be the responsibility of the vendor. Work that is not completed in a timely manner will lead to reduced work assignments to the vendor until warranty work is completed. Uncompleted work will be reported to the Office of Contracts for further sanctions.

Definition of satisfactory operation:

- Good data collection defined by Project Manager o +/- FHWA standard % error

- Sensor sealant with less than ½ inch width and 1 inch length gap

- Sensor output meets tolerance defined in sections 2.26, 2.31 and within 5% readings delivered with Kistler sensors.

Section 1.19: Disposal of ATR Hardware

The vendor shall obtain approval from an ODOT field representative prior to disposing of all ATR hardware such as cabinets, poles, foundations, etc. ODOT will, at its option, retain the hardware or request that it be disposed of by the vendor. Cabinets, solar panel, counters and associated cables, clips, connectors must be kept in usable condition during removal for future reuse if requested for salvage by ODOT field representative. It is the contractor’s responsibility to find a location to dispose of items removed from a site if we don’t request them for salvage. ODOT facilities shall not be used to dispose of trash, remove concrete or other items from a site.

Section 1.20: Workflow Process

ODOT plans to utilize this contract for construction during calendar year 2024 and calendar year 2025, following the basic outline below:

April 2024 – Issue DRAFT Work Orders and Schedule Site Visits May 2024 – Issue Final Work Orders May – October 2024 – Majority of Construction Completed for CY 2024 Work Orders

February 2025 – Issue Draft Work Orders March 2025 – Schedule and Conduct Site Visits April 2025 – Final Work Orders May – October 2025 - Majority of Construction completed for CY 2025 Work Orders

Section 1.21: Work Orders –

A draft written work order will be issued by the ODOT Project Manager, to initiate installation work, including warranty work, to be performed under this contract. Work Orders are used for the construction, installation and repair of new or existing ATR’s. ODOT may issue multiple work orders at multiple locations. The work order will specify the location of the ATR, a description of the problem and an estimate of items to be installed.

The vendor will be given a work order which may or may not include a drawing or sketch relevant to dimensions, road sensor placement, and all work required to make the site fully functional.

The first step in the procedure is that a draft work order is issued. Multiple draft work orders may be issued at the same time. Next a site visit is scheduled between the vendor and the ODOT project manager and field representative to detail the work items and the quantities. During the site visit the vendor and ODOT create updated material quantities and refine the scope as needed. Any exemptions or changes to the warranty must be identified during the site visit.

Based on the updated quantities and any warranty changes, an official work order is issued by the project manager to the vendor within 10 days of the site visit. No work, aside from the site visit, shall commence prior to an official work order being issued to the vendor.

Within two (2) weeks of receipt of draft work orders, the vendor shall provide the ODOT Project Manager a schedule for the onsite visit. The site visit must occur within one (1) month of the issuance of the draft work order or at an agreed upon date. The ODOT Project Manager may request a change in the work schedule based on ODOT priority. It is common that work orders issued over the winter months will request that the site visit occur during the month of either February or March.

All work, including warranty work, accomplished as a result of this contract is subject to inspection by Traffic Monitoring Staff, and must be approved by the ODOT field representative prior to acceptance of and payment for services rendered.

The ODOT Project Manager and assigned field representative shall be notified of the intended work schedule for each work order at least five (5) working days in advance of any work being accomplished and shall have ten (10) working days following notification of completion of work by the vendor for final inspection. The notification of the intended work schedule shall be written in the form of an email to the ODOT Project manager, coping the field representative. Work not accepted and not approved shall be corrected by the vendor and re-inspected by the Traffic Monitoring Section Technicians within ten (10) working days following notification.

The vendor will review each work order location, obtain work zone permissions with the ODOT District Office Work Zone Manager and appropriate County Manager, obtain utility clearances, obtain the proper permits, and schedule all required work.

Attachment C includes a sample ODOT Work Order.

Section 1.22: Work Schedules – Penalties

Vendor project manager shall submit a work schedule to ODOT project manager for approval that includes order of work and dates. This should be updated on a weekly basis throughout the construction season. ODOT project manager must approve proposed schedule before work can commence.

• The vendor may phase work as they deem appropriate with the following exceptions: The installation of loops or in-ground sensors cannot begin until a cabinet is installed or available.

• Once the cutting of loops or in-ground sensors commences, they must have all in-ground sensors and loops completed within number of lanes plus 2 = number of days. Example

– 4 lanes of work involving loops and/or piezos means once traveled lane cutting begins the site must have all loops and piezos terminated inside the cabinet within 6 days. A per day penalty of $1000 will be deducted from invoices. Any requests for extensions due to weather or other conditions must be approved by the ODOT Project Manager. If there are less than 6 consecutive hours available on the PLCS then a day will be added to the total number of days allocated for that site.

Section 1.23: Daily Work Schedule and Notification of Cancellation

Proposed daily work schedule must be submitted via email to ODOT project manager and assigned ODOT field technician at least one week prior to work commencing. Any changes or cancellations must be texted and/or emailed to assigned ODOT field technician and ODOT Project manager. Weather cancellations must be made prior to 5PM for work the following day.

For example, if work on Tuesday appears to be affected by rain in the forecast, notification must be made by Monday prior to 5PM. If work is to be done at night any time after 5PM, notification must be made prior to Noon that day.

Section 2.0: Pay Descriptions, Measurement and Payment

Pay particular attention to what is included in each pay item. The net unit bid price shall include services by region or statewide.

Pay Items are established and will be assigned for all work to be accomplished under this contract. Each DRAFT work order will contain a description of the work to be performed based on "best knowledge available at the time of issuance." Adjustments may be made to the quantities following the site visit at the discretion of the ODOT Project Manager. Following the site visit a FINAL work order will be issued to the vendor with updated quantities.

Any additional work outside the final work order quantities must be approved by the ODOT field representative. Any new pay items must be approved by the ODOT Project Manager.

Should adjustments be made, compensation will be recalculated for the quantities actually used to perform the work at the Contract Price.

Section 2.01: Pre-Construction Site Visit

A site visit is required to define the work. A site visit includes ODOT representatives and a vendor representative. The goal of the site visit is to clarify and develop quantities for work that needs to be done. At this time, the vendor shall have their representative do any testing of sensors, power etc. as well as do any pertinent measurements as well as take any photographs.

The vendors’ representative MUST have the knowledge and authority to discuss warranty considerations, site concerns, order of operations, timelines, maintenance of traffic proposals, etc. At the conclusion of the site visit, both the ODOT representative and the vendor representative will sign off on a sketch/scope of work that will be the basis of the final work order. ODOT will issue a final Work order or cancel the site within 14 days following the site visit.

Measurement and Payment

Payment is for each and will be paid even if the work order is cancelled due to pavement condition, other construction project conflict or extenuating circumstances where the workorder is cancelled. No site visit will be paid for warranty work orders. Payment covers initial site visit in coordination with ODOT staff prior to construction activities. This is a one-time payment and does not include any subsequent visits to the site.

Section 2.02: Mobilization

All preparatory work and operations in mobilizing for beginning work, movement of personnel and associated costs, per diem, etc., movement and/or storage of equipment and supplies, and other incidentals for one work order (project) shall be included in this item. A maximum of 2 mobilizations will occur per work order.

(a) Non-Sensor Mobilization

(b) Sensor install Mobilization

Measurement and Payment Payment shall be made as each.

Section 2.03: Project Site Plans

Preconstruction Site Plan At the time of the site visit, the vendor representative will make notes and a sketch of site with work required. Within 7 days of the site visit, vendor shall supply ODOT Project Manager with a sketch in pdf format showing overall view of site. On the sketch, it will show existing foundations, cabinets, solar panels, conduits, pole, junction boxes and sensors. It will also show proposed locations for any foundation, cabinet, solar panel, conduits, pole, junction boxes and sensors.

This sketch should match the signed off field sketch from the site visit.

The intent of having the vendor submit the pre-construction site visit sketch is that it will be the start of the as built drawings after construction has been completed.

As Built Construction Site Plans The vendor shall supply two versions of a as built construction site plan in pdf format and either *.dwg (AutoCad) or *.dgn (Microstation). One version shall be overlaid on an aerial and the second shall show lanes but not be overlaid on aerial. Both shall be to a scale that can be printed at 11” x 17” and measured using an engineer scale. Should include:

• Foundation location, size/depth and date of install

• Pole location, size/height and date of install

• Cabinet location, size, mounting type, and date of install

• Conduit size, type and locations if installed

• Pullbox size, type and locations and any drainage outlet locations if installed

• Sensor locations and date of install, including mounting height for non-intrusive sensors.

If a non intrusive sensor, include distance from pole base to nearest lane of traffic.

• Measurements of lane width, shoulder width, median width, distance from edge of pavement to each pullbox if installed

• Date site substantially completed by vendor, meaning all sensors ready to be put into operation

• Warranty Date – see section 1.18 for definition

• Place for date site put into operation (to be completed by ODOT)

• Scale bar

• ATR and MS2 number, lat/long of pole location, Installer/company name, crew foreman name

• Existing items listed above should be shown, leave date of install blank.

Locations do not need to be survey quality but should be taken with a rolling wheel or similar device. Tolerance of +/- 6” accuracy. Show listed items (sensors, poles etc.) location in relation to each other and any other permanent features in the area, such as guardrail, large signs, bridge piers etc. All measurements shall be taken from centerline of object vs edge.

These shall be uploaded by the vendor into the MS2 system or delivered to ODOT via email, Citrix link or USB drive, as directed by the ODOT Project Manager. Receipt should be within 30 days of site being substantially complete.

Measurement and Payment

Payment shall be made per each set of project Site Plans and shall include BOTH the preconstruction site plan and as bult construction plans.

Section 2.04 Photos of Installation

The vendor shall supply the following photos in *.jpeg format:

• Each foundation after excavated with wire cage and ruler showing foundation depth

• Concrete ticket that shows mix design/plant/supplier etc.

• Ground rod with wire connected

• Depth of sensor wire at raceway/exit windows leading towards pullbox

• Conduits before backfill, showing depths

• Each lane before beginning any sawing showing paint layout of cut patterns

• Any pavement or other issues that could impact site longevity or warranty.

• Each loop slot after cutting and cleaning, with ruler that shows depth of cut – set of 3 photos spaced in various locations around the loop

• Each sensor inventory number that includes the factory readings and indicator of the location installed.

• Each sensor slot after cutting and cleaning, with ruler that shows depth of cut – set of 3 photos spaced in various locations around the loop

• Completed manufacturer test sheet/Sensor id/bar code etc for warranty, make sure indicate to which sensor number/location

• Each sensor slot looking from lane line ‘up the sensor’ after cutting and cleaning

• Infrared Digital thermometer showing pavement temperature at time of grout mixing/installation. Include can of grout being used in this picture. Make sure the type of grout is readable. Do for each sensor (or lane/s if more than 1 sensor is being installed at same time)

• Labeling of sensor wires

• Cabinet open with serial number readable

• Solar panel serial number

• Completed site showing pole, cabinet, etc.

• Completed site showing cardinal/primary direction array

• Completed site showing noncardinal/secondary direction array

• Completed site showing view from cabinet/technician view of roadway being collected

These shall be delivered to ODOT via Citrix link, email, USB device or as directed by the ODOT Project Manager. Photos must be labeled with site number and lane location, including loop and piezo number. Receipt should be within 30 days of site being substantially complete.

Payment shall be made per each set of Photos of Installation and shall include all collection, compilation, and delivery of items specified. Payment shall be made as each.

Section 2.05: Maintenance of Traffic (MOT)

(a) One Lane Closure on a Two Lane Highway per lane with flaggers

(b) One Lane Closure on a Four Lane Undivided Highway per lane

(c) One Lane Closure on a Four Lane or Greater Divided Highway per lane

(d) Shoulder Closure

The intent is to perform the required work with the least inconvenience and the maximum safety to the traveling public and to the vendor. Any variance from this plan note must be approved in advance in writing by the District Work Zone Traffic Manager and ODOT Project Manager. Except as modified below, the requirements for maintenance of traffic as indicated in the Ohio Manual of Uniform Traffic Control Devices for Streets and Highways (OMUTCD) and pertinent items of Item 614 of Construction and Material specifications shall apply.

Reference is made to the OMUTCD Figures 6H-1, 6H-3, 6H-10 and to Figures 6H-33 and 6H-38 for closings on multi-lane highways. Reference is made to ODOT Maintenance of Traffic Standard Construction Drawings MT-95.30, MT-95.31, MT-95.32, and MT-97.10. In addition, these are available in a field app for both Android and iPhone. For uncomplicated MOT schemes, submitting an aerial, with additional location information and a copy of the respective SCD is acceptable for review by the District Work Zone Manager.

The vendor shall arrange traffic control devices so traffic to and from roadway(s) are maintained at all times. The vendor will be responsible to erect and maintain in proper position, and subsequently remove, all traffic control devices necessary for the maintenance of traffic. The devices shall be reflective, clean, legible, and in good working condition.

Placement of all traffic control devices shall start and proceed in the direction of the flow of traffic, removal of traffic control devices shall start at the end of the construction area and proceed toward the oncoming traffic. The vendor shall provide for installation of all necessary traffic control devices before beginning work and for their immediate removal as soon as work is suspended or completed.

Any paint marks inside the traveled lanes shall be removed or masked over when site completed.

Permitted Lane and Shoulder Closures

The vendor shall arrange their operations to minimize interference with the traveling public.

Traffic shall be maintained on the existing pavement without interruption, unless approved by the ODOT project manager. All vehicles, equipment, workers, and their activities are restricted at all times to one (1) side of the pavement unless otherwise approved by the ODOT project manager.

All lane closures on the Interstate and Interstate look-alike system shall meet the minimum criteria presented in Policy 21-008

On the basis of this policy, ODOT has developed a series of lane closure map/schedules, Permitted Lane Closure System (PLCS). The Permitted Lane Closure Map/Schedules are documentation of the time periods in which a lane closure is permitted at any point along the State Highway System. Each District has a Permitted Lane Closure Map/Schedule for the respective district. The vendor shall get approval of the shoulder or lane closure plan from the District Work Zone Manager. Proof of this permission should be onsite with the crew leader.

They shall also contact the respective ODOT County Manager, ODOT District Public Information Officer, and, if applicable, municipal office (city/village). The vendor shall not close any lanes/shoulders or otherwise impede the flow of traffic, except as approved by the ODOT District Work Zone Manager. The vendor should review the permitted lane schedule before contacting the District Work Zone Manager for permissions. Pay special attention to any notes on the schedule for additional restrictions. Permitted lane closures can be found on ODOT’s Web Page, at the following web address:

https://www.transportation.ohio.gov/working/data-tools/resources/permitted-lane-closure

Highways not listed on the Permitted Lane Closure Map/Schedule also require the vendor to contact the District Work Zone Manager for guidance in scheduling lane closures on these highways. On two-lane highways, lane closures will likely be prohibited between the hours of 6:00 AM to 9 AM, and between 3:00 PM and 6:00 PM, unless otherwise approved by the District Work Zone Manager. One-lane closures will be operated by the use of flaggers and will be required whenever traffic is restricted to less than the normal width of the two-lane pavement.

Flagger operation shall be in accordance with Section 614.08 of the Construction and Material Specification and the Ohio Manual of Uniform Traffic Control Devices.

On multi-lane divided highways, when performing work in the center lane of a 6 lane highway (center lane of a 3-or-more-lane directional roadway) the closing of an adjacent lane and berm shall be required.

All work proposed on or near holidays or special events shall also conform to the notes included within the PLCS.

Portable Changeable Message Board

On all 4-lane or greater roadways a Class A portable changeable message board (PCMB) must be included in addition to traffic control devices shown in OMUTCD and ODOT MT series of standard construction drawings. The sign shall be of a type shown on a list of approved PCMS units available on the Office of Materials Management web page. The list contains Class A and B units with minimum legibility distances of 800 feet and 650 feet, respectively. Each sign shall be trailer-mounted and equipped with a functional dimming mechanism, to dim the sign during darkness, and a tamper and vandal proof enclosure. The PCMS shall be delineated in accordance with C&MS 614.03. The PCMS shall be located in a highly visible position yet protected from traffic.

The Vendor shall locate the PCMS to improve visibility or accommodate changed conditions.

The ATSSA publication, Guidelines for the Use of Portable Changeable Message Signs, is recommended as guidance for use in determining how to make use of PCMSs to inform road users of traffic conditions due to construction activity.

https://www.transportation.ohio.gov/working/data-tools/resources/permitted-lane-closure

Floodlighting

Floodlighting of the work site for operations conducted during nighttime periods shall be accomplished so that the lights do not cause glare to the drivers on the roadway. Payment for flood lighting will be included in the payment for the appropriate lane closure.

Payment for Maintenance of Traffic, for Installation shall be made for each lane or shoulder closure per location, as specified below for each work order. Payment for this item shall be full compensation for all work and materials, except where separate payment is specified elsewhere in this document.

Payment for closing two (2) adjacent lanes on a four lane or greater divided highway will be paid for as 2 each one lane closure on a four lane or greater divided highway.

Payment is per number of lanes, not the number of times a lane is closed. Shoulder closures are paid for when there is trenching, or foundation work scheduled. ODOT will pay for accepted quantities at the contract prices as each.

Section 2.06: Law Enforcement Officer with Patrol Car

This item shall consist of the vendor providing the service of a Law Enforcement Officer (LEO) with patrol car as directed by the ODOT project manager for the primary purpose of providing additional safety in traffic control. They are not for use in operating the traffic control.

Information regarding arrangements for a Law Enforcement Officer's service may be obtained by first contacting the Ohio State Highway Patrol, 1970 W. Broad Street, Columbus, Ohio, telephone 1-877-772-8765, and then the appropriate county sheriff's Office or municipal police.

The use of Security Agency Personnel and vehicles does not constitute a Law Enforcement

Officer.

The vendor will provide a copy of the bill from the LEO showing the number of hours worked and amount paid as an attachment to the invoice. Where an invoice is not provided for the officer, payment will not be made for hours claimed on the invoice.

Payment will be made for the actual number of hours incurred per attached paid invoices to LEO agency/individual.

Section 2.07: Removal of Miscellaneous Traffic Signal Item, Pole, and Foundation Removal

The work specified in this section includes the removal and disposal of the existing pole and foundation. Such poles may be either wooden poles of lengths up to 35 feet above ground, or metal poles extending up to 50 feet above ground. Wooden poles are direct burial; metal poles may have a foundation up to three (3) cu. yd. of concrete including work pads.

Remove foundation to at least 1-foot below sub-grade or finished ground line. Removal may also include removal of work pad. Backfill, restore surfaces, and dispose of surplus materials according to section 611.06 of the ODOT Construction and Materials Specifications dated January 1, 2023.

Work herein also includes backfilling and surface restoration of the area from where the pole was removed.

Payment shall be made per pole for each work assignment. Each payment for this item shall be full compensation for all work, excavation, restoration, etc. as included herein.

Section 2.08: Removal of Misc. Traffic Signal Item, Concrete Cabinet Base

The work specified in this section includes the removal and disposal of existing concrete cabinet bases and associated materials. Remove base to at least 1-foot below sub-grade or finished ground line. Removal may also include removal of work pad. Backfill, restore surfaces, and dispose of surplus materials according to section 611.06 of the ODOT Construction and Materials Specifications dated January 1, 2023.

Payment shall be made per location for each work assignment. Each payment for this item shall be full compensation for all work, excavation restoration, etc. as included herein.

Section 2.09: Removal of Misc. Traffic Signal Item, Pull Box

The work specified in this section includes the removal and disposal of existing pull box and associated materials. Backfill, compact, restore ground surface, and dispose of surplus materials according to section 611.06 of the ODOT Construction and Materials Specifications dated January 1, 2023. Any cabinets on concrete bases shall be removed without causing damage and all hardware and cabinet given to ODOT field representative.

Payment shall be made per each. The lump sum payment for this item shall be full compensation for all work, excavation restoration, etc. as included herein.

Section 2.10: Trench, for Conduit with Tracing Wire and Marker Tape

The trench shall conform to sections 625.13, 625.20 and 725.22 of ODOT Construction and Material Specifications dated January 1, 2023. Install trench by ditching, excavation, or other methods. Layout trench as indicated on site plan or as directed by ODOT technician. Use specific underground warning and marking tape.

Measure and Payment

The contract unit price per linear foot, for each ODOT Work Order shall be full compensation for all work described in this section and shall include the trench excavation, tracing wire, compaction, backfill, any required restorative work, and all labor, materials, and equipment for an acceptable installation.

Trench, for conduit with tracing wire, is paid by the linear foot.

Section 2.11: Conduit, 1 inch

Install conduit that conforms to sections 625 and 725.04 of the ODOT Construction and Materials Specifications dated January 1, 2023.

The top edge of the installed conduit should be at or below saw slot depth. Duct seal will be used to seal 1" conduit before using the loop sealant.

The contract unit price per linear foot, furnished and installed, for each ODOT Work Order shall be full compensation for all work described in this section and shall include the conduit and its installation, sealed connections, any required restorative work, and all labor and materials for a completed and acceptable installation.

Section 2.12: Conduit, 3 inch PVC (Schedule 80)

Install Electrical Polyvinyl Chloride (PVC) conduit, use EPC-80-PVC (Schedule 80) as detailed in section 725.051 of the ODOT Construction and Materials Specifications dated January 1, 2023, and NEMA TC-2 and NEMA TC-6. Construct and install the conduit as indicated on ODOT Work Order.

Measure and Payment be full compensation for all work described in this section and shall include the conduit and its installation, sealed connections, any required restorative work, and all labor and materials for a completed and acceptable installation.

Conduit, 3-inch PVC (Schedule 80) is paid by the linear foot.

Section 2.13: Conduit, Bored Under Pavement, 3 inch, PVC (Schedule 80)

The conduit shall conform to sections 625.12 and 625.14 of the ODOT Construction and Materials Specifications dated January 1, 2023. Install conduit by boring, subject to the ODOT project manager’s approval. Make the bore diameter no more than 5 percent larger than the outside diameter of the conduit being installed. Place the conduit with a minimum amount of disturbance to the roadway.

be full compensation for all work described in this section and shall include the opening and closing of the pit, the conduit and its installation, trench, excavation, backfill, any required restorative work, and all labor and materials for a completed and acceptable installation.

Payment shall be made as linear foot.

Section 2.14: 4 inch conduit, Type E

Type E conduit shall be installed to drain each replaced or installed Portland or Polymer concrete pull box in accordance with ODOT Traffic Standard Drawing HL-30.11, Pull Box Details.

be full compensation for all work described in this section and shall include the conduit and its installation, trench, excavation, backfill, any required restorative work, and all labor and materials for a completed and acceptable installation.

Section 2.15: Pull Boxes

(a) 725.08, 18 inches

(b) 725.08, 24 inches

(c) 725.06, 18 inches

(d) 725.06, 24 inches

Construct and install pull boxes as indicated on ODOT Work Order. Pull boxes shall be installed in accordance with section 725.06 or 725.08 of the ODOT Construction and Materials Specifications dated January 1, 2023, except: (1) pull boxes shall be installed 5 feet from the edge of pavement unless otherwise specified, and (2) grounding of the pull box covers shall not be required, and (3) no words on cover are required. If words are included on cover it must state

‘TRAFFIC’

The contract unit price per pull box, furnished and installed, shall be full compensation including all hardware and materials as required, all labor, excavating, backfilling and restoration materials as necessary for a completed and acceptable installation. Payment shall be made as each.

Section 2.16: Light Pole Foundation (Poured in place)

(a) Design ATON15, ATON30 – 6’ x 24”

(b) Design ATON50 – 10’ x 24”

The work specified in this section includes a light pole foundation for the poles listed above per section 632.14 of the ODOT Construction and Materials Specifications dated January 1, 2023, and ODOT Traffic Standard Drawing, HL-20.11, Foundation and Trench Details.

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Page s/CurrentHighwayLighting(HL)SCDs.aspx

All labor and materials for the poured in place light pole foundation is included, excavation, rebar cage, circular forming if desired, etc. The concrete material shall conform to all requirements for Class QC Misc. concrete. The requirement for pre-approval of plant and mixture may be waived at the discretion of the ODOT Project Manager. Concrete mixed on-site will not be allowed.

If placed behind a guardrail, the cabinet must have a 5 feet clearance from the guardrail. The foundation for the pole shall be placed on a raised elevation for optimum viewing of traffic in all the lanes and not in a ditch or any area subject to flooding. The foundation and pole location shall be staked and measured at the pre-construction site visit.

Two (2) Three – inch conduits shall be included as part of foundation install. They shall extend from top of foundation to 24” deep and extend 24” beyond the foundation. Orientation shall be as directed by ODOT Project Manager or ODOT field representative and be indicated on field sketch developed during the pre-construction site visit.

Foundation and pole must be installed in a vertical position without leaning. Any settlement and/or leaning of the pole will be covered under the 24-month warranty period and will be the responsibility of the vendor.

Care should be taken that the foundation is flush with surrounding ground. No washout onto ground will be allowed.

Late season cold weather pouring of concrete may require the use of concrete blankets or tenting.

Two separate ½ inch rebar shall be equally spaced and extend one foot into the work pad and be tied back into the poured in place light pole foundation rebar.

The unit price for each light pole foundation shall be full compensation for all work described in this section, and include all materials, excavation, restoration, and labor for a completed and accepted installation. Payment foundation shall be made as each.

Section 2.17: Controller Work Pad

Controller work pad shall be 4 foot by 4 foot by 6 inches deep and shall be level. When installed with a pole foundation, the work pad shall be poured simultaneously with the pole foundation so that they form one unit, unless approved by the ODOT project manager. Two separate ½ inch rebar shall be equally spaced and extend one foot into the work pad and be tied back into the light pole foundation rebar. A wire mesh mat must be included in the work pad. Adequate fill shall be placed around the work pad to prevent settling and the pad shall be level with the finished grade on all sides. The work pad shall have a broom finish, to prevent slipping.

Controller work pad shall be paid by each and shall be full compensation for all work described in this section and shall include the work pad and its installation, excavation, backfill, any required restorative work, and all labor and materials for a completed and acceptable installation.

Section 2.18: Technical Services Aluminum Light Pole with Transformer base, furnish and install.

(a) Technical Services, Design ATON15 with Transformer base

(b) Technical Services, Design ATON30 with Transformer base

(c) Technical Services, Design ATON50 with Transformer base

Furnish and install aluminum light pole in conformance with Traffic Monitoring Technical Services approved poles, ODOT Specification 625, shown in Attachment D. See ODOT Standard Traffic Construction Drawing, HL-10.11, Light Pole Styles, for definition of Aluminum Light Pole Design Number.

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Page s/CurrentHighwayLighting(HL)SCDs.aspx

The aluminum pole shall include all holes, fittings, blind half couplings, cap, weatherheads and welds necessary to route all sensors and the solar panel wires into the cabinet.

Furnish and install pedestal transformer base in conformance with Traffic Monitoring Technical Services approved poles and ODOT Standard Traffic Construction Drawing TC-83.20, Cabinet Foundations and Pedestals.

http://www.dot.state.oh.us/Di…