1453503-event.pdf
PDF 469 KB Posted
- Attached to
- Cary Gym AHU and Condenser Replacement
- Solicitation number
- RFP202790000739
- Issued by
- West Virginia
About this file
This is an event document related to a state and local contract opportunity for West Virginia University (WVU) involving HVAC replacement work at the Cary Gym facility. The project involves the removal of existing indoor packaged HVAC units and condensers, with replacement using owner-furnished replacement HVAC units within the WVU Cary Gym. The document appears to serve as an informational or planning document for the contract opportunity, detailing the scope of work for the HVAC system upgrades required at this WVU facility.
The document provides baseline information necessary for contractors to understand the project requirements for bidding on the Cary Gym AHU and Condenser Replacement project in West Virginia. Additional details regarding specific quantities, timelines, bid submission dates, site visit information, pricing terms, and contract duration would be contained in the full solicitation documents associated with this opportunity.
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01 October 2026
Cary Gym AHU and Condenser Replacement Remove existing Indoor Packaged HVAC Units/Condensers and replace with Owner furnished replacement HVAC Units within the WVU Cary Gym.
01 October 2026
Released 10/1/2026, 12:00 PM EDT Type Request for Proposal Open 10/1/2026, 1:00 PM EDT Number RFP202790000739 Close 10/22/2026, 12:00 PM EDT Currency US Dollar
Sealed Until 10/22/2026, 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description 72000000 Building and Facility Construction and Maintenance Services
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
30180000 Plumbing fixtures 31000000 Manufacturing Components and Supplies 40000000 Distribution and Conditioning Systems and Equipment and Components 40100000 Heating and ventilation and air circulation 72100000 Building and facility maintenance and repair services
01 October 202601 October 202601 October 202601 October 202601 October 202601 October 2026 mailto:kaison.ball@mail.wvu.edu
Description Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified mechanical contractors to provide all labor, material, equipment and services to remove existing Indoor Packaged HVAC Units/Condensers and replace with Owner furnished replacement HVAC Units within the WVU Cary Gym, located near the WVU Coliseum in Morgantown, West Virginia.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (State of WV & WVU Requirements)
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Planning Design & Construction
a. Jeff Roberts – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Site Visit & Pre-Proposal Meeting
1. There will be a Non Mandatory Pre-Proposal Meeting & Site Visit per the following:
DATE: 10/12/2026
TIME: 11:30am EST
LOCATION: WVU Cary Gym near the WVU Coliseum
a. Contractors should notify the Procurement Officer with intent to participate no later than one day prior (10/9/26, 11:30am EST); requests will be accepted via email and/or on the Q&A Board.
Cutoff for Questions
DATE: 10/15/2026
TIME: 12:00pm EST
Solicitation Due Date
DATE: 10/22/2026
TIME: 12:00pm EST mailto:Kaison.Ball@mail.wvu.edu
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: 5/19/2027
b. Final Completion shall be: 5/28/2027
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and Two Hundred and Fifty Dollars ($250) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFP202790000739.pdf
2. Exhibit A - Scope of Services.pdf
3. Exhibit B - Div 1 - General Requirements.pdf
4. Exhibit C - Cost Summary Sheet.xlsx
5. Exhibit D - Compiled M-E CD Set.pdf
6. Exhibit E - State of WV & WVU Requirements.pdf
7. Exhibit F - Safety Evaluation.pdf
8. Exhibit G - State of WV Drug Free Affidavit.pdf
9. Exhibit H - Purchasing Affidavit.pdf
0. Exhibit I - CD200 Example.pdf
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