1448464-event.pdf

23 September 2026

ISSS_SA PSL IMPROVEMENTS-2

ISSS_SA PSL IMPROVEMENTS-2

23 September 2026

Open 9/23/2026, 8:00 AM MDT Type Invitation to Bid Close 10/21/2026, 2:00 PM MDT Number 2027-ITB-892 Currency US Dollar

Sealed Until 10/21/2026, 2:00 PM MDT

Contacts Adrian Carabajal acar67@nmsu.edu

Phone +1 575-646-3578

Commodity Codes Commodity Code Description

28700 ELECTRONIC EQUIPMENT, COMPONENTS, PARTS, AND ACCESSORIES (SEE

CLASS 730 FOR TESTING OR ANALYZING TYPE)

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Description

PROJECT SCHEDULE

Action Responsible Party Date Issuance of Invitation to Bid NMSU Purchasing 9/23/2026 Deadline for Questions Bidder 10/8/2026 @ 5:00 pm (local time) Deadline for Addendum(s) NMSU Purchasing 10/12/2026 @ 5:00 pm (local time) Submission of Bid/Proposal

Bidder

10/21/2026 @ 2:00 pm (local time)

Via video conference:

***Bidders should display their name and company. ***

Topic: 2027-ITB-892

Join Zoom Meeting https://nmsu.zoom.us/j/81364931145

Meeting ID: 813 6493 1145

BRAND NAME SPECIFICATIONS

We do have a preference in brand name for this equipment. Items bid must be new and must meet or exceed the specifications in the scope of work to be considered for award. PLEASE NOTE

THIS AWARD MAY BE SUBJECT TO EARLY CLOSURE MINIMUM OF 15 DAYS FROM

OPENING DATE, DUE TO THE NECESSITY OF THESE ITEMS.

CAUTION

Unless otherwise indicated herein, this entire Bid document may be obtained from NMSU’s online bidding system at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=NMSU. If obtaining this document from any source other than the online bidding system, it is the bidder’s responsibility to ensure a full and complete set of the Bid document has been obtained. Any addenda or clarification to this Bid shall be issued under the attachments tab in the online bidding system. It is the responsibility of each bidder to check the online bidding system for any information or addenda to the Bid.

INSTRUCTIONS TO BIDDERS

1. Invitation to Bid (ITB)

1.1 Bids will be received on the Pistol Pete’s Bidding System.

1.2 Procedural or Technical Inquiries Any inquiries or request regarding clarification of this procurement document shall be submitted to the Q&A board in the Pistol Pete’s Bidding System. Questions must be submitted before the Deadline for Questions date specified in the Project Schedule. Other NMSU employees do not have the authority to respond on behalf of the University. Bidders MAY NOT contact other University Departments. Any contact with a University Department may result in a rejection of bid. Any other communication will be considered unofficial and non-binding. Communication directed to parties other than the Buyer will have no legal bearing on this Bid or the resulting contract(s).

1.3 Any bid may be withdrawn prior to the above scheduled time of the opening of bids or authorized postponement thereof.

https://nmsu.zoom.us/j/81364931145

1.4 Bids are submitted via the Pistol Pete’s Bidding System ONLY.

1.5 New Mexico State University’s Pistol Pete’s Bidding System utilizes the Internet and the World Wide Web which is comprised of systems that are completely out of NMSU’s control including but not limited to: the University, its agents, and registered suppliers' respective internet service providers. The University and its agents are not responsible for Internet outages, hardware failures, software failures, downtime, internet slowness, acts of God, power failures, and or user errors. All Bids must be submitted before the due date regardless of your organization's ability to submit Bids online.

1.6 Bidders understand and agree that technical support may not be readily available the day of and or the hours/minutes prior to a bid closing time. Bidders also understand and agree that internet access, browsers, and opera ting systems are not supported by the University and/or its agents. Suppliers are strongly encouraged to review, create, and submit all electronic bid responses several days in advance of the due date and time.

1.7 NMSU may in its sole discretion extend the time for submission of bids upon finding it is in the best interest of the University to do so. Such extensions shall be by addendum, which may be issued before the submission opening date.

1.8 Withdrawal of Bid

1.9 If not withdrawn before the bid opening date and except as otherwise provided in the Procurement Code, no bidder may withdraw its bid within sixty (60) days after the actual date of the opening.

1.10 No Bidder will be deemed responsible if it has been debarred by New Mexico State University, if in the preceding twelve months it has failed to perform any contract, or if Bidder’s bonding company has been required to complete the work of a contract for Bidders. At the direction of the University, the apparent successful Bidder may be required to provide any documentation necessary to show Bidder is in good standing and not subject to debarment.

1.11 New Mexico State University may waive technical irregularities in the form of the low bidder which do not alter the price, quality or quantity of the services, construction or items of tangible personal property bid or offered.

1.12 Bidders should promptly notify the Buyer of any ambiguity, inconsistency, error, or missing attachments which they may discover upon examination of the Bid. Any response made by the University will be provided in writing to all bidders by addendum, no verbal responses shall be authoritative.

2. INTERPRETATIONS

2.1 No interpretation of the meaning of the plans, specifications or other Bid documents shall be made to any Bidder verbally. Every request for such interpretation should be in writing and to be given consideration must be received by the deadline for questions. Any and all such interpretations and any supplemental instructions shall be in the form of written addenda to the specifications which, if issued, shall be provided to all prospective Bidders by the deadline for addendum. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under its Bid as submitted. All addenda so issued shall become part of the Contract Documents.

3. LAWS AND REGULATIONS

3.1 All applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full. The laws of the State of New Mexico shall govern this Agreement.

4. OBLIGATION OF PROPOSER

4.1 At the time of the opening of Bid, each Bidder shall be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents, including all addenda. The failure or omission of any Bidder to examine the site and any form, instrument, or document, shall in no way relieve any Bidder from obligation in respect of its Bid. 4.2 Contractor shall familiarize itself with the site, in order to anticipate unseen problems that may develop as the Work progresses. Failure to have visited the site before bidding shall in no way relieve the Contractor from furnishing any materials or performing any work required to complete the Project in accordance with the Contract Documents, without additional cost to the Regents.

5. EQUAL EMPLOYMENT OPPORTUNITIES

5.1 The Contractor and the subcontractor(s) working on contract(s) entered into subsequent to this Invitation to Bid shall not discriminate against any employee or applicant for employment, to be employed in the performance of such contract, with respect to its hire, tenure, terms, conditions, or privileges of employment, because of age, color, disability, national origin, race, religion, gender, sexual orientation, or veteran status.

6. NEW MEXICO WORKERS' COMPENSATION ACT

6.1 Bidder agrees to inform themselves of the Workers' Compensation Act and to comply with state laws and rules pertaining to Workers' Compensation insurance coverage for its employees. If Contractor fails to comply with the Workers' Compensation Act and applicable rules when required to do so, a contract awarded as a result of this Bid may be cancelled effective immediately.

7. PUBLIC INSPECTION

7.1 After award, each Bid except those portions for which a company has made a written request for confidentiality, shall be open to public inspection. Companies wishing to designate information as proprietary/confidential shall mark as such the respective pages of their Bid with the designation “PROPRIETARY AND CONFIDENTIAL.”

8. APPLICATION OF PREFERENCES

8.1 When a public body makes a purchase using a formal bid process, the public body shall deem a bid submitted by a:

8.2 Resident business or Native American resident business to be eight percent lower than the bid actually submitted;

or

8.3 Resident veteran business or Native American resident veteran business with annual gross revenues of up to six million dollars ($6,000,000) in the preceding tax year to be ten percent lower than the bid actually submitted.

9. PROTESTS

9.1 Any Respondent who is aggrieved in connection with the ITB (Protester) may protest to NMSU Procurement Services in accordance with the requirements of the State Procurement Code. The protest must be made in writing within no later than fifteen days after the facts or occurrences protested are known or should have been known by the Protester. The protest must be emailed to purchasing@nmsu.edu (All emails must include the IFB# in the subject line.)

9.2 In the event of a timely protest under this section, NMSU may not proceed further with the procurement, before resolution of the protest, unless the Director of Procurement Services (or designee) issues a Determination that an Award is necessary to protect substantial interests of NMSU.

9.3 The Director or his designee has the authority to take any action reasonably necessary to resolve a protest;

however, the Director does not have the authority to award money damages or attorneys' fees.

9.4 The Director or his designee will promptly issue a Determination relating to a protest. A copy of the Determination will immediately be mailed to the Protester and other Respondents. The Determination will:

9.5 State the reasons for the action taken or decision made; and

9.6 Inform the Protester of the right to judicial review of the Determination pursuant to 13-1-183 NMSA 1978

Required to View Event

Prerequisites Required to Enter Bid

23 September 2026

1. Conflict of Interest

2. Notice of Non-Discrimination and Equal Opportunity

3. Non-Collusion Form

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Buyer Attachments

1. AMAX+Parts+List-892.pdf

2. Letter+of+Transmittal-2 (1).pdf

3. NMSU+STANDARD+TERMS+AND+CONDITIONS-2025 (1).pdf

23 September 202623 September 202623 September 202623 September 202623 September 202623 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NDY0LTIxMDA3Nzg1MzVBTUFYK1BhcnRzK0xpc3QtODkyLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NDY0LTIxMDA3ODUyNTFMZXR0ZXIrb2YrVHJhbnNtaXR0YWwtMiAoMSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NDY0LTIxMDA3ODU1NTFOTVNVK1NUQU5EQVJEK1RFUk1TK0FORCtDT05ESVRJT05TLTIwMjUgKDEpLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1:

Instructions:

1.1 To be considered for award of this Bid, you must accept NMSU’s Terms and Conditions. Do you agree to NMSU's terms and conditions?

1.2 Does your company have a Resident Business or Native American Resident Business Certificate issued by State of New Mexico Taxation and Revenue Department?

1.3 Does your company have a Resident Veteran Business or Native American Resident Veteran Business Certificate issued by the State of New Mexico Taxation and Revenue Department?

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 See Items LIst document in Buyers attachments 1 LO - Lot

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Service Line Items Service Line Items

There are no Items added to this event.

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