1436242-event.pdf

26 August 2026

UVU UCCU Ballpark VIP Boxes and Pavilion Addition of two VIP box suites and one 30’x60’ pavilion to the UVU Ballpark facility.

26 August 2026

Open 8/26/2026, 12:00 AM MDT Type Invitation for Bid Close 9/16/2026, 2:00 PM MDT Number IFB-2027-1203 Currency US Dollar

Sealed Until 9/16/2026, 2:00 PM MDT

Contacts Carsen Main Carsen.Main@uvu.edu

Commodity Codes Commodity Code Description BLDGIMP Building Materials Improvement BLDGMNTN Building Maintenance and Repairs CBLDGS Capital Buildings/Additions/Major Improvements GROUNDS Grounds Maintenance PARKING Parking Lot Maintenance

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INVITATION FOR BIDS

UVU UCCU Ballpark VIP Boxes and Pavilion

SOLICITATION # IFB-2027-1203

1. Bid Information

Purpose of this Solicitation

Utah Valley University is requesting bids for the construction of the following project:

Addition of two VIP box suites to the UVU Ballpark and one 30’x60’ pavilion. VIP boxes include lighting, finishes, countertops, power, HVAC units and main power to the box suites location from the lower level.

Pavilion is a kit that includes metal roof, steel structure, concrete footings, lighting and electrical.

Pre-Bid Meeting

A pre-bid meeting (walkthrough) will be held on Sept. 2, 2026 at 2:00pm MT at the UVU UCCU Ballpark on UVU's Orem, Utah Campus. All bidders interested in responding to this IFB must have at least one representative of their organization in attendance.

Bidders must attend in order to participate in this IFB process. In order to participate in the pre-bid meeting, bidders must register by Sept. 1, 2026 at 1:00pm MT by emailing Carsen Main at carsen.main@uvu.edu. Bidders failing to register for, arrive on-time for, or attend, the pre-bid meeting may not be allowed to participate further in the IFB process.

Closing Date and Time

The closing date and time for this bid is Sept. 16, 2026 at 2:00pm MT. In order for a bid to be considered, it must be submitted in this system no later than the closing date and time.

Bid Submission

Bids must be submitted electronically through the UVU Vendor Portal (this system). Bids submitted in any other way will be considered non-responsive and will not be accepted. Bidders must allow sufficient time to complete the online forms and upload documents. This IFB will close at the closing time posted. If a bidder is in the middle of uploading or submitting a response when the closing time arrives, this system will stop the process and the bid will not be accepted. It is the bidder's responsibility to ensure that they have completed all requirements, pre-requisites, forms, answered all required questions, and submitted their bid prior to the closing time of the IFB.

Bid Bond

An electronic copy of a bid bond in the amount of 5% of the bid amount, made payable to Utah Valley University on AIA's bid bond form A310-2010, must be uploaded and attached to your bid response. If the bid bond is not furnished with the bid, the bid will be considered non-responsive.

Performance and Payment Bonds

Description mailto:carsen.main@uvu.edu

The awarded contractor, simultaneously with the execution of the Contractor's Agreement, will be required to furnish a performance bond and a payment bond on AIA bond form A312-2010:

- A full 100% Performance Bond covering the faithful execution of the contract.

- A full 100% Payment Bond covering all obligations arising thereunder.

Bonds must be provided prior to the commencement of any work. Failure to provide the required bonds will result in the contract being cancelled.

Subcontractors List

Per Utah Code 63A-5b-605, the three apparent lowest bidders on the publicly posted bid tabulation shall provide a list of subcontractors to University within 24 hours of the public posting time of the bid tabulation (excluding Saturdays, Sundays, and State of Utah holidays). See the UVU Subcontractors List Form for further instructions.

Subcontractors List Forms for this bid must be emailed to Carsen Main at carsen.main@uvu.edu by the above deadline.

2. Bid Provisions

General Bid Provisions

The University’s General Bid Provisions are viewable at https://www.uvu.edu/procurement/terms and apply to this IFB. In the event of a conflict, the terms contained in this IFB or subsequent addenda govern.

Restrictions on Communications with University Staff

From the issue date of this IFB until a contractor is selected and a contract award is made, bidders are not allowed to communicate about the subject of this IFB with any University administrator, faculty, staff, or members of the Board of Trustees except the Procurement Official assigned to this IFB, other UVU Procurement & Contract Services staff members, individuals authorized by the Procurement Official, and University representatives during pre-bid meetings. If a violation of this provision occurs, the University reserves the right to reject the bidder's submission.

Cancellation of Bid

This IFB may be canceled at any time as determined to be in the best interest of Utah Valley University.

3. Scope of Work/Specifications

The scope of work/specifications for this project are attached to this IFB in the Buyer Attachments section. Specifications may include:

architectural drawings or renderings, engineer drawings or specifications, or any other documents that describe the work to be performed.

4. Bid Evaluation and Contract Award

Bids will be reviewed to confirm that they conform to the requirements of this IFB. Non-responsive bids will be eliminated from consideration. Bid pricing will be evaluated for all responsive bids. Bids will be ranked in order based on total price. The University will award a contract to the bidder whose bid is determined to be the lowest cost and meets all requirements and specifications. The University may choose to award contracts to multiple bidders if it would be in the best interest of the University.

All contracts awarded as a result of this IFB will use UVU's Contractor's Agreement (or Design Build Agreement when appropriate), including UVU's General Conditions and Supplemental General Conditions. Bidders are encouraged to fully review these documents (contained in the Buyer Attachments section). Questions about these documents must be asked before the close of the Question Period.

mailto:carsen.main@uvu.edu https://www.uvu.edu/procurement/terms

Required to View Event

Prerequisites Required to Enter Bid

26 August 2026

1. Pre-Bid Meeting

2. Questions and Answers

3. Time for Evaluation

4. Bid Submission and Instructions

5. Contractor's Agreement

6. Subcontractors List

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Buyer Attachments

1. 2026-08-19 UVU UCCU Ballpark VIP Boxes Specs.pdf

2. 2026-08-19 UVU UCCU Ballpark VIP Boxes Drawings.pdf

3. UVU Contractors Agreement

4. UVU General Conditions

5. UVU Supplemental General Conditions

6. UVU Subcontractors List Form

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTIwODU1NzI1NTEyMDI2LTA4LTE5IFVWVSBVQ0NVIEJhbGxwYXJrIFZJUCBCb3hlcyBTcGVjcy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTIwODU1NzE0OTAyMDI2LTA4LTE5IFVWVSBVQ0NVIEJhbGxwYXJrIFZJUCBCb3hlcyBEcmF3aW5ncy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTk0NDgzNzYwNVVWVSBDb250cmFjdG9ycyBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTk0NDgzNjcyMVVWVSBHZW5lcmFsIENvbmRpdGlvbnMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTk0NDgzNjgyMVVWVSBTdXBwbGVtZW50YWwgR2VuZXJhbCBDb25kaXRpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MjQyLTk2NTU1MjAyMVVWVSBTdWJjb250cmFjdG9ycyBMaXN0IEZvcm0uZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Contractor Information Instructions:

1.1 Please provide your firm's legal company name.

1.2 Please provide your firm's contact information for this project, including the name, phone number, and email address of your firm's authorized representative.

1.3 Please provide your Contractor's License #

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 UCCU Ballpark VIP Boxes & Pavilion 1 EA - Each

BLDGIMP - Building Materials Improvement

UCCU Ballpark VIP Boxes & Pavilion

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Service Line Items Service Line Items

There are no Items added to this event.

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