1435623-2087694053Specifications (1).pdf

Notice of Project

Fence Replacement in Overton, TX

Texas A&M AgriLife Research & Extension Center - Overton

The Texas A&M University System

Project No. 26-0031

August 2026

6-Strand Barbed Wire Fence:

Furnish all labor, materials, and equipment necessary for the construction of approximately 80,000’ of 6-strand, 14-gauge, 4-point, high tensile barbed wire fence, 75 – 16’ cattle gates, and 17 water gaps. Remove and dispose of existing fence and clear any trees or bushes for a 20’ right of way (5’ on exterior and 15’ on interior) as necessary for construction. See Attachment B for fence location.

Due to highest priority of fence being property boundaries at all 3 farms, price shall be described:

• Per linear foot of fence

• Per 16’ cattle gate

• Per linear foot of water gap

• Per linear foot of tree and bush clearing

• Total project

8’ Wire Mesh High Game Fence:

Furnish all labor, materials, and equipment necessary for the construction of approximately 1,735’ of 8’ wire mesh high game fence (12.5 gauge) and 2 – 16’ double gates (2 at 8’). Remove and dispose of existing fence and clear any trees or bushes as necessary for construction. See South Farm map in Attachment B for fence location.

Instructions to Bidder

Project Site

The project site is located at the Texas A&M AgriLife Research and Extension Center, 1710 N. Hwy. 3053, Overton, Texas 75684.

Mandatory Examination of Site and Contact Information

A mandatory site inspection is required prior to bidding. Each Contractor shall be required to visit the site and examine the condition of the site. Contractors that visited the site previously are not required to re-visit.

To arrange for a site inspection, contact the Owner’s Representative:

Dustin Law, (903)-808-5450

The Contractor shall sign in with the Owner’s Representative and provide the following information in writing:

• Company Name

• Representative’s Name

• Address

• Phone Number

• Email Address

• Date & Time

Failure to comply with this section will be grounds for rejection of bid. No information noted in the

Specifications shall relieve the Contractor of the responsibility of visiting the site and making such investigations as he/she may require.

After investigating the project site and comparing the Specifications with the existing conditions, the Bidder should immediately notify the Buyer of any conditions for which requirements are not clear, or about which there is any question regarding the extent of the work involved.

Buyer – Morgan Helpert, 979-314-5839, morgan.helpert@ag.tamu.edu mailto:morgan.helpert@ag.tamu.edu

Should the successful Bidder fail to fully investigate and should a question arise later as to the extent of the work involved in any particular case, the Buyer and agency Project Manager will make the proper interpretation of the Contract Documents.

Qualifications of Bidder

The Owner may make such investigations as necessary to determine the ability of the Bidder to perform the work, and if requested, the Bidder shall furnish any requested information and data including an audited financial statement within 5 days of the Bid Opening. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that this Bidder is properly qualified to complete the work.

Bonds

Bid Bond/Proposal Guaranty – Not required.

Payment Bond – Required on projects totaling more than $25,000.

Performance Bond – Required on projects totaling more than $100,000.

Bid prices shall exclude payment and performance bond premiums. Prior to award, the Agency will request the apparent low bidder(s) to provide the payment and performance bond premium applicable to the

Agency's final awarded scope of work. The bidder's price for the Agency's final awarded scope, plus the verified bond premium, will constitute the evaluated price used for award determination. The verified bond premium shall thereafter be included in the final contract amount and total Purchase Order value.

Bonds must be executed on the standard Texas A&M University System (TAMUS) forms found in the Buyer

Attachments section of the solicitation.

Contract Award

The Owner agrees if the Contract is awarded, the award will be made within sixty (60) days of the bid opening date, unless otherwise stated in the Invitation to Bid. Immediately following action by the awarding authority, the successful Bidder will be notified of the award. The Owner reserves the right to accept or reject any or all alternates or to accept any combination of alternates considered advantageous.

Purchase Order

Texas A&M AgriLife Research (the “Agency”) reserves the right to substitute the word "Purchase Order" for

"Contract" in the documents whenever it feels that a signed Purchase Order will expedite the Project.

Insurance

The Contractor shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth in the Insurance Requirements attachment.

Certificates of Insurance and Additional Insured Endorsements as required by this Agreement shall be mailed or emailed to the following Agency contact:

Certificate Holder: The Texas A&M University System

Address: 301 Tarrow St., 5th Floor

College Station, Texas 77845

Email Address: agpurchasing@ag.tamu.edu

The insurance coverage required by this Agreement shall be kept in force until all services have been fully performed and accepted by the Agency in writing, except as may be noted.

The furnishing of the above listed insurance coverage, as may be modified herein, must be tendered prior to performance of the Contract. Failure to provide the insurance in a timely fashion may result in loss of the

Contractor’s bid surety and/or cancellation of the Contract.

The Owner shall be entitled, upon request and without expense, to receive copies of the policies and all endorsements as they apply to the limits set out in these Specifications.

Freight

Freight and delivery shall be included in the total project amount.

Include With Bid

Bidder shall provide estimated project completion time.

Bidder shall specify brands, model numbers, etc. of the equipment and major components being proposed.

mailto:agpurchasing@ag.tamu.edu

Final Acceptance and Payment

• Schedule of Values: Prior to Notice to Proceed, Contractor shall submit a Schedule of Values detailing a breakdown of labor and material values for each division of work.

• Progress Payments: Invoices/draws may be submitted at monthly intervals for progress payment of labor and materials on site to date. Retainage of 10% may be withheld till final.

• Notification: When the work is completed, the Contractor shall notify the Project Manager that the work will be ready for Pre-Final Inspection on a definite date. Upon verification by the Project

Manager that the deficiencies found during Pre-Final Inspection have been corrected and the work is ready for Final Inspection and acceptance, the Project Manager will within ten (10) days make a

Final Inspection, and when the work is found acceptable under the Contract Documents, without exceptions, and the Contract is fully performed, the Owner will make Final Payment to the

Contractor.

• Final Payment Documentation: Neither the Final Payment nor the remaining retained percentages shall become due until the Contractor submits to the Project Manager (1) an affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the work for which the Owner or its property might in any way be responsible, have been paid or will be paid or otherwise satisfied within thirty (30) days after receipt of final payment from the Owner, or within the period of time required by Article 601f, T.C.S., (2) consent of surety, if any, to final payment and

(3) if required by the Owner, other data establishing payment or satisfaction of all such obligations, such as receipts, release and waivers of claims arising out of the Contract, to the extent and in such form as may be designated by the Owner.

• Final Payment: The making of Final Payment shall constitute a waiver of all claims by the Owner except those arising from: (1) faulty or defective work appearing after Beneficial Occupancy; (2) failure of the work to comply with the requirements of the Contract Documents; (3) terms of any special warranties required by the Contract Documents. Acceptance of Final Payment shall constitute a waiver of all claims by the Contractor except those specifically enumerated at the time of final payment.

General Requirements

Intent

It is the intent for a turn-key installation. Any items not specifically noted, but required for a complete installation, shall be furnished and installed at no additional cost.

Work Area and Access

All work, materials storage, staging, and parking shall be confined within the area(s) designated by the

Owner's Representative. Access to the property shall be coordinated directly with the Owner's

Representative. No construction traffic will be allowed over field/pasture roads or other non-designated areas.

Rules and Regulations

Work shall be performed in accordance with rules and regulations of the state of Texas, the latest edition of the International Building Code, National Electrical Code, International Plumbing Code, National Fire

Protection Association (NFPA), Minimum Safety Standards for Natural Gas, 49 Code of Federal Regulations

(CFR) Part 192. Give precedence to drawings and specifications when they require higher standards than those required by rules, regulations, and/or codes. Otherwise, rules, regulations, and codes govern.

This project is not subject to local/municipal codes and/or permitting as it is being constructed on property belonging to the state of Texas.

Sanitary Facilities

The Contractor shall provide temporary facilities for his/her employees.

Construction Utilities

• Electrical Service: The Owner will provide temporary electricity for construction purposes free of charge. Tie-in and use shall be coordinated with the Owner’s Representative. The Contractor shall be responsible to verify that adequate power is available for work operations. The Contractor must furnish necessary extension cords, temporary lighting, equipment, etc. for his/her own use.

• Water Service: The Owner will furnish water for construction purposes free of charge. Point of connection and use shall be coordinated with Owner's Representative. The Contractor must furnish all pipes, hoses, fittings, devices, and accessories required for his/her operations.

All materials and devices furnished by the Contractor shall be removed on completion of the work.

Deliveries

The Contractor shall have personnel at the site necessary to accept delivery and accomplish unloading/handling of materials and equipment. The Owner will not be responsible for accepting and/or unloading of materials and equipment associated with this project.

Tools, Equipment, and Vehicles

The Contractor shall furnish all tools (hand, power, pneumatic, etc.), equipment, and vehicles for the construction of this project. All facilities, tractors, welders, forklifts, etc. belonging to, or otherwise under control of the Agency, are off limits.

Storage and Protection

The Contractor shall properly store materials and equipment at the jobsite within an area designated by the

Owner's Representative. Protect same from the elements when in open storage. The Contractor shall be responsible for keeping the assigned area free from fire hazards relating to improper storage procedures.

The Owner accepts no responsibility for the security of the stored materials.

Property, equipment, and materials must be properly protected during construction. Handle materials, equipment, and devices carefully to prevent damage. Material or equipment improperly handled or damaged from rough usage or improper storage shall be removed and replaced with new units when so directed by the Project Manager.

Clarification

In case of doubt, do not proceed with work without first obtaining from the Project Manager additional information or detail Drawings as may be necessary for proper execution of work. Report discrepancies found in Drawings and Specifications without delay.

Substitution of Materials

Where any article or thing is specified by proprietary name, trade name, name of manufacturer or catalog number with or without the addition of such expressions as "or equal" or "approved equal", it is to be understood that the article named or the equal thereof is intended, subject to the approval of the Project

Manager as to the equality thereof, and it is distinctly understood (1) that the Project Manager shall use his judgement in determining whether or not any article or thing proposed to be substituted is the equal of any article or thing as specified; (2) that the decision of the Project Manager on such questions of equality shall be final; and (3) that in the event of any adverse decision by the Project Manager, no claim of any sort shall be made or allowed against the Owner.

Cutting and Patching

Required cutting and patching shall be done by the Contractor and/or responsible Subcontractor as necessary to accomplish the work described. Ensure that all related penetrations, both old and new, are accomplished in a workmanlike manner and sealed as necessary for weather tight conditions upon completion of work.

Damages

Care shall be exercised to prevent damages to existing facilities, trees, lawns, site improvements, site utilities, equipment, etc. Any such damages occurring shall be promptly corrected as directed by the Project

Manager. No claims for corrected work due to damages resulting from the Contractor or his/her

Subcontractor shall be considered for payment.

Waste Disposal and Cleaning

The Contractor shall be responsible for keeping the job site picked up clean and uncluttered during the course of construction. This includes timely removal and proper, legal, off-site disposal of all waste and debris associated with his/her job.

All materials removed/replaced shall become property of the Contractor unless otherwise agreed with the

Owner’s Representative. Debris shall be contained in a container, truck, or restricted refuse area as coordinated with the Agency Project Manager and Owner's Representative. Dumpsters and/or other containers of the Agency shall not be used for disposal.

The Contractor shall provide safe and reliable transportation of debris, so that no material is allowed to fall onto public property or any other property other than the destination to which the removed materials are being transported.

Prior to final inspection and acceptance, perform final cleaning and removal of all waste, debris, and/or surplus materials resulting from this work.

Submittals

Material submittals shall include copies of manufacturer's catalog descriptions, performance characteristics, data sheets and/or other information relative to a complete description of the items.

Inspections

The Project Manager shall be given at least 72-hour notice prior to each inspection milestone noted below:

• Pre-Final Inspection – When all work is complete, a general inspection will be conducted. A written punch list of all deficiencies found to date will then be issued to the Contractor for correction.

The Project Manager shall be given at least 10-day notice prior to:

• Final Inspection – Upon verification by the Owner’s Representative that all known deficiencies have been corrected; a final inspection will be conducted within 10 days.

Guarantee

The Contractor shall guarantee that the work performed under this Contract is free from faulty materials and workmanship and will remain so for a period of one (1) full year from the date of substantial completion or acceptance by the Owner. Final payment on the Contract by the Owner shall not relieve the

Contractor of this responsibility. Until receipt of these guarantees, final inspection will not be conducted nor final payment released.

6 Strand Barbed Wire Fence

Furnish all labor, materials, and equipment necessary for the construction of approximately 80,000’ of 6-strand, 14-gauge, 4-point, high tensile barbed wire fence, 75 – 16’ cattle gates, and 17 water gaps. Remove and dispose of existing fence and clear any trees or bushes for a 20’ right of way (5’ on exterior and 15’ on interior) as necessary for construction. See Attachment B for fence location.

Materials

Posts:

• Pull posts shall be CCA pressure treated wood 6” x 8’ minimum.

• H-brace posts shall be CCA pressure treated wood 6” x 8’ minimum, with 2 3/8” schedule 40 pipe or galvanized cross-members.

• All H-bracing shall be double H-braced.

• Gate posts and corner posts shall be 8” x 8’ CCA pressure treated wood posts.

• T-posts shall be 7' HD steel, painted T-posts w/plate.

Fence:

6-strand, 14-gauge, 4-point, high tensile barbed wire with 5-inch spacing between barbs manufactured by

Stay-Tuff Fence Manufacturing Inc. or approved equal.

Gates:

• 16’ swing gates, 16 ga. thickness required, by Powder River, Priefert or Texas Gate & Panel Company approved equal. See Attachment B for location.

• Gates shall be 50” tall x 16’ in length 16 ga. thickness, constructed of 1 3/4” steel tubing, with 4 vertical stiffeners and a minimum of 4 horizontal stiffeners, evenly spaced.

• Swing gates shall be complete with required hinges, latches, keepers, stops, etc.

• A heavy chain shall be welded to one leaf for locking gates together.

• All accessories and fasteners shall be galvanized to comply with ASTM-A153.

• Provide offset hinges for hanging all swing gates to permit swinging the gate through a 180-degree arc.

Water Gaps:

• Water gaps shall be black mat style water gaps or approved equal.

• Black mat shall be 5’ in height and run the distance of the water gap. 2’ of mat shall lay on the ground to impede animal transfer between fields.

• Black mat shall be bolted between 1 1/2” x 1 1/2” square tubing. Bolts shall be every 2’ O.C.

• 1” rod or 3/4” wire rope shall run through and support the 1 1/2” square tubing.

Coatings:

• Metal treatment shall be phosphate based rust/metal treatment. OSPHO or approved equal. No coating if galvanized.

• Primer shall be Industrial red oxide primer manufactured by Sherwin Williams or approved equal.

• Pressure treatment for CCA shall be .60 UC4A for CCA fencing.

Demolition

• The Contractor shall remove and roll up as much existing fence as possible before clearing with equipment.

• Remove trees, brush, existing fence posts, etc. with equipment to provide uniform grade for the installation of the new fence.

• Remove and dispose of existing fence and clear any trees or bushes for a 20’ right of way (5’ on exterior and 15’ on interior). Right of way clearing shall be cleared with a dozer.

• The clearing of trees and brush shall be left near site of removal unless otherwise specified by

Owner’s Representative.

• Contractor shall properly dispose of old fencing and push brush piles away from fence line.

Coordinate with Owner’s Representative.

Installation

Coordination:

Coordination with neighboring landowners will be required before fence materials can be removed or replaced.

General Requirements:

• Install fence and gates complete, including all erection accessories, fittings, fasteners, etc. including any items not specifically noted, but necessary for a complete, turnkey job.

• Install fence in accordance with best practices of trade with barbed wire fencing on interior side.

• Install 6 strand high tensile barbed wire with top wire at 55” above finished ground.

Fence Layout & Bracing:

• Install a CCA pressure treated wood 6” x 8’ post at 70’ intervals with T-posts in between spaced at

10’ intervals.

• Line/pull braces shall be installed at 600’ intervals and be 6” in diameter.

• Changes in fence direction greater than 15 degrees shall be considered corners.

• Changes in fence elevation shall require an H-brace.

• Corner post shall consist of a minimum of 5 posts for adequate bracing.

• Each corner post shall have double H-bracing each direction for support, match existing corner post design.

• Each H-bracing shall consist of two sets of H-bracing.

Holes & Concrete:

• Drill holes for posts in firm undisturbed or compacted soil.

• Holes for 6” CCA wood post shall be 12” in diameter, 8” CCA post holes shall be 14” in diameter.

• Holes shall be 36” deep and have a diameter equal to 3 times the diameter of the post (unless noted otherwise).

• Corners, H-braces, and line posts shall be set in concrete.

• Set concrete at grade level to prevent water puddling at post base.

• Add water to pre-mix concrete and mix thoroughly to flow before pouring in holes. Slump shall be

5” max. so not too wet and no dry setting allowed.

• Allow 3 days for concrete to cure before pulling on brace.

T-Posts:

7’ T-posts shall be pushed 2-1/2’ deep in the ground, straight and true.

Wire Fence Installation:

• Fasten barbed wire to line posts with staples and T-posts with #12 ½ gauge wire clips.

• Barbed wire shall be stretched taut and securely anchored.

Treatment:

• Chip and brush all welds, before treatment and prime painting of cross braces.

• Clean all steel pipe with toluene, paint thinner, or other approved cleaning agent to remove oil, grease, and other contaminates prior to OSPHO treatment and primer application.

Gate Installation:

• Swing gates shall be complete with required hinges, latches, keepers, stops, etc.

• Gates shall be installed at locations specified on the plans and shall provide free and easy operation with an H-brace at both ends for support and fastening (match existing). See Attachment B for locations of gates.

• Gates shall be plumb, square, and in plane with the fence and installed approximately 3” to 4” up from ground level.

• Turn top hinge down to prevent lifting gate off hinges.

Water Gap Installation:

• Install black mat water gaps the full width of the water crossings.

• Black mat shall be bolted between 1 1/2” x 1 1/2” square tubing with bolts spaced at 2’ O.C.

• Install a 1” rod or 3/4” wire rope to run through and support the 1 1/2" square tubing.

• 2’ of mat shall lay on the ground to impede animal transfer between fields.

Qualifications

Installer shall be experienced in installation of this type and furnish references upon request.

8’ Wire Mesh High Game Fence

Furnish all labor, materials, and equipment necessary for the construction of approximately 1,735’ of 8’ wire mesh high game fence (12.5 gauge) and 2 – 16’ double gates (2 at 8’). Remove and dispose of existing fence and clear any trees or bushes as necessary for construction. See South Farm map in Attachment B for fence location.

Due to highest priority of fence being property boundaries at all 3 farms, price shall be described:

• Per linear foot of fence

• Per 16’ cattle gate

• Per linear foot of water gap

• Per linear foot of tree and bush clearing

• Total project

Materials

Posts:

• Line posts shall be schedule 40 steel pipe 2 3/8” O.D. minimum.

• H-brace, pull post and corner post shall be schedule 40 steel pipe, 2 7/8” pipe for vertical post (4’ in ground), and 2 3/8” pipe for horizontal, diagonals and stubs (4’ in ground).

• All H-bracing shall be double H-braced.

• T-posts shall be 12' HD steel, painted T-posts w/plate.

• All gate posts shall be 4 1/2" O.D. schedule 40 steel pipe.

• Pipe post shall have steel caps welded or concrete on the top/open end.

Fence:

• Wire Mesh - 96" high tensile fence (12.5 gauge), with 14-gauge wire top and 14-gauge line and stay wire, product number ST 2096-12-330 as manufactured by Stay-Tuff Fence Manufacturing Inc. or approved equal.

• Barbed Wire – 14-gauge 4-point high tensile barbed wire with 5 inch spacing between barbs manufactured by Stay-Tuff Fence Manufacturing Inc. or approved equal.

Gates:

• 2 - 16’ double swing gates shall consist of 2 – 8’ gates. Double gates shall be 96” tall x 96” in length

(2 at 8’), constructed of 2” x 2” 16-gauge square tube, with 1 inside vertical stiffener and a minimum of 2 horizontal stiffeners, evenly spaced. See Attachment B for locations.

• Spot weld 6" x 6" galvanized welded mesh panels to frame. Swing gates shall be complete with required hinges, latches, keepers, stops, etc.

• Provide 3 offset hinges for hanging all swing gates to permit swinging the gate through a 180-degree arc.

• All double swing gates shall include vertical sliding pipe attached to end of one leaf/gate in pair for anchor into ground sleeve of ample size.

• A heavy chain shall be welded to one leaf for locking gates together.

• All accessories and fasteners shall be galvanized to comply with ASTM-A153.

Coatings:

• Metal treatment shall be phosphate based rust/metal treatment. OSPHO or approved equal. No coating if galvanized.

• Primer shall be Industrial red oxide primer manufactured by Sherwin Williams or approved equal.

Demolition

• The Contractor shall remove and roll up as much existing fence as possible before clearing with equipment.

• Remove trees, brush, existing fence posts, etc. with equipment to provide uniform grade for the installation of the new fence.

• Right of way clearing shall be 5’ either side of fence line.

• Right of way clearing shall be cleared with a dozer.

• Contractor shall properly dispose of old fencing and push brush piles away from fence line.

Coordinate with Owner’s Representative.

Installation

General Requirements:

• Install fence and gates complete, including all erection accessories, fittings, fasteners, etc. including any items not specifically noted, but necessary for a complete, turnkey job.

• Install fence in accordance with best practices of trade with wire mesh fencing on interior side.

Fence Layout & Bracing:

• Install a 2 3/8" O.D. steel pipe line post at approximately 80’ intervals with T-posts in between spaced at 20’ intervals.

• Pull braces shall be installed at approximately 900’ intervals and as necessary.

• H-bracing shall consist of two sets of H-bracing and corner bracing shall consist of two sets of H-bracing each side of corner.

• Changes in fence direction greater than 15 degrees shall be considered corners.

• Changes in fence elevation shall require an H-brace.

• Each corner post shall have double H-bracing each direction for support.

Holes & Concrete:

• Drill holes for post in firm undisturbed or compacted soil.

• Holes shall be 4' deep and have a diameter equal to 3 times the diameter of the post (unless noted otherwise).

• Corners, gate H-braces, pull posts, and terminal posts shall be set in concrete.

• Main entrance frame posts shall be set 4' deep in concrete.

• T-posts shall be pushed 4' deep in the ground, straight and true.

• Taper concrete from ground to post (minimum of 2") to prevent water puddling at post base.

• Add water to pre-mix concrete and mix thoroughly to flow before pouring in holes. No dry setting allowed.

• Allow 2 days for cement to cure before pulling on brace.

Treatment:

• Clean all steel pipe with toluene, paint thinner, or other approved cleaning agent to remove oil, grease, and other contaminates prior to OSPHO treatment and primer application.

• Treat steel/pipe posts and gates with OSPHO before setting.

• Apply red oxide primer to line posts, pull braces, corners, H-braces, gates, etc. before setting.

• Chip and brush all welds, before treatment and prime painting.

Wire Fence Installation:

• Barbed wire shall run 2” above top of wire mesh fence.

• Fencing shall be installed uniformly below the top of posts.

• Fasten wire mesh fence to pipe line posts with #12 ½ gauge double wire at 15" O.C.

• Attach wire mesh fencing to T-posts with 5 wire clips.

• Rolls of wire mesh shall be joined by using crimp sleeves to form a continuous mesh.

• Wire mesh shall be stretched taut and true and securely anchored as recommended by the manufacturer.

Gate Installation:

• Gates shall be installed at locations specified on the plans and shall provide free and easy operation with an H-brace at both ends for support and fastening. See Attachment B for locations of gates.

• Gates shall be plumb, square, and in plane with the fence and installed approximately 3” to 4” up from ground level.

• Gates shall be hung on 3 offset hinges to permit swinging the gate through a 180-degree arc.

• Turn top hinge down to prevent lifting gate off hinges. High fence gates shall swing from hinge.

Qualifications

Installer shall be experienced in installation of this type and furnish references upon request.