1428886-event.pdf
PDF 395 KB Posted
- Attached to
- Drone Show
- Solicitation number
- MSU-IFB-2027-0858
- Issued by
- Montana
About this file
This Invitation for Bid (IFB) document is issued by The Associated Students of Montana State University (ASMSU) on behalf of Montana State University for a professional drone light show service to be provided during the University's Homecoming celebrations. The primary deliverable is a choreographed drone light show featuring a minimum of 300 drones with sequences lasting 10-20 minutes, scheduled for September 25, 2026, on the MSU campus in Bozeman, Montana. The IFB opened on August 18, 2026, at 4:30 PM MDT, with bids due by September 1, 2026, at 2:00 PM MDT. Vendors are required to submit sealed bids and have the option to provide pricing for alternative configurations including shows with 200, 400, and 500 drones. The award will be made to the lowest qualified bidder meeting the specified requirements, and the awarded contractor may be requested to provide additional drone shows during the contract term and any potential renewals at the established pricing.
Bidders must disclose all associated costs in their proposals, including drone show expenses, travel and lodging, permit fees, insurance, and any other ancillary charges. Payment terms are net 30 days from invoice. Bidders are required to provide three references from similar projects completed within the last three years, a current W-9 form, proof of required licenses and certifications, and documentation demonstrating FAA compliance and safety protocols. The University requires contractors to register in SmartBuyMSU upon contract award. Prospective bidders must review and accept multiple contract requirements, including MSU's standard terms and conditions, intellectual property protections, insurance requirements, and the contract's all-or-none award clause. The commodity codes associated with this procurement are 3705 (Photographic - Drone Services) and 4203 (Recreational/Sports - Services). No specific funding source or budget amount is disclosed in the documentation.
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Text version
18 August 2026
Drone Show The Associated Students of Montana State University (ASMSU) is seeking bids from qualified vendors to provide a professional drone light show on 9/25/2026 as part of MSU's Homecoming celebrations.
18 August 2026
Open 8/18/2026, 4:30 PM MDT Type Invitation For Bid Close 9/1/2026, 2:00 PM MDT Number MSU-IFB-2027-0858 Currency US Dollar
Sealed Until 9/1/2026, 2:00 PM MDT
Payment Terms 0% 0, Net 30
18 August 2026
Contacts Mary Hardin mary.hardin1@montana.edu
18 August 2026
Commodity Codes Commodity Code Description 3705 Photographic - Drone Services 4203 Recreational/Sports - Services
18 August 202618 August 202618 August 202618 August 202618 August 202618 August 202618 August 202618 August 202618 August 2026 mailto:mary.hardin1@montana.edu
The Associated Students of Montana State University (ASMSU) is seeking bids from qualified vendors to provide a professional drone light show as part of Montana State University’s (MSU) Homecoming celebrations. The show will be held on the MSU campus on the evening of Friday, September 25, 2026, in Bozeman, Montana.
See Scope of Services and Requirements in the Buyer Attachments section for additional information. The award decision will be based on a 300-count drone show for Homecoming. However, vendors have the option to submit pricing and details for all drone show options in the Items section.
At the University's discretion, the awarded Contractor may be requested to provide additional drone shows during the contract term, and any potential renewals, at the pricing options established under the awarded contract.
Description
Required to View Event
Prerequisites Required to Enter Bid
18 August 2026
1. Please review and accept the instructions for submitting a bid.
2. Please review and accept the contract term.
3. Please review and accept our IFB general requirements.
4. Please review and accept the University's Single Point of Contact clause.
5. Please review and accept the University's insurance requirements.
6. Please review and accept the University's Intellectual Property and Patent and Copyright Protection clauses.
7. Please review and accept the University's transition assistance clause.
8. Please review and accept the University's contract termination clause.
9. Please review and accept the University's Pricing clause.
10. Please review and accept the University's All-or-None Award clause.
11. Please review and accept Montana State University's contract standard terms and conditions identified herein.
12. Please review and accept the attached Contract.
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Buyer Attachments
1. Scope_of_Services_and_Requirements.docx
2. Draft Drone Show Contract.docx
3. PD-78 MSU Standard Terms Conditions_11.20.2023msuLC.pdf
18 August 202618 August 202618 August 202618 August 202618 August 202618 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI4ODg2LTIwODE5NjE0MTZTY29wZV9vZl9TZXJ2aWNlc19hbmRfUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI4ODg2LTIwODE5NTc2MTJEcmFmdCBEcm9uZSBTaG93IENvbnRyYWN0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI4ODg2LTE2NzA5MDYwNzdQRC03OCBNU1UgU3RhbmRhcmQgVGVybXMgIENvbmRpdGlvbnNfMTEuMjAuMjAyM21zdUxDLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 I understand it is my responsibility to check the Q&A board before submitting a bid.
1.2
Bidder may be required to provide three (3) references that have used the services of the type proposed in this IFB, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.
Negative references may be grounds for proposal disqualification.
1.3 Provide a current W-9 form.
1.4 Provide company name used on invoices.
1.5 Provide complete remit to address for payments if it differs from the address on the W-9.
1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.
(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:
1.7 Provide name, title and email address for Contract signatory. Montana State University routes Contracts electronically for signatures through DocuSign.
1.8
Upload a document describing your proposed approach, relevant experience, qualifications, and ability to successfully provide the drone show services, including comparable projects, key personnel, required licenses/certifications, safety and FAA compliance approach and customization capabilities. Documentation must demonstrate ability to meet requirements outlined in the Scope of Services and Requirements found in the Buyers Attachments section.
1.9 Provide both a primary plan and a backup option in case of weather or other safety issues.
1.10
I understand that any and all costs associated with my service must be disclosed in my proposal, including but not limited to, drone show cost, travel and lodging, permit fees and insurance, and any other additional fees. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.
1.11 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.
1.12 Provide contact information for the Supplier Registration Information: is Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:
Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this IFB, Offeror shall submit a statement setting forth in detail the basis for such determination.
2.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.
Group 3: AI Usage Instructions:
3.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?
3.2 Identify the portion(s) of the proposal that were developed using AI, and provide a detailed response used to ensure that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Homecoming Show- Drone Light Show (minimum 300 drones) 1 EA - Each 9/25/2026 to 9/25/2026
A minimum of 300 drones with choreographed sequences lasting 10–20 minutes.
The award will be made to the lowest bid meeting specifications for this show.
S2 Optional- Drone Light Show (minimum 200 drones) 1 EA - Each
A minimum of 200 drones with choreographed sequences lasting 10–20 minutes.
S3 Optional- Drone Light Show (minimum 400 drones) 1 EA - Each
A minimum of 400 drones with choreographed sequences lasting 10–20 minutes.
S4 Optional- Drone Light Show (minimum 500 drones) 1 EA - Each
A minimum of 500 drones with choreographed sequences lasting 10–20 minutes.
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