1415866-event.pdf
PDF 379 KB Posted
- Attached to
- DMA DES Multi-Hazard Plan
- Solicitation number
- DMA-RFP-2027-0140R
- Issued by
- Montana
About this file
This is a Request for Proposal (RFP) issued by the State of Montana, Department of Military Affairs, through the State Procurement Services Division, seeking a contractor to develop a comprehensive Multi-Hazard Mitigation Plan with FEMA Enhanced Plan Alignment and an Integrated GIS Story Map & Interactive Digital Plan. The RFP opened on August 7, 2026 at 5:00 PM MDT with a proposal due date of September 18, 2026 at 2:00 PM MDT. The contract will be awarded as a single lump sum service line item. No pre-proposal conference or site visit requirements are explicitly mentioned in the document, though an optional pre-proposal conference is referenced as non-binding to the State. The contract will be sealed until the deadline, and responses must comply with all stated instructions and procedures outlined in the RFP.
The procurement specifies payment terms of Net 30 with no upfront fees. Offerors must submit a completed cost proposal document with their total lump sum bid, and this figure must match the amount entered in the service line item section. Proposals require submission of business information, detailed responses addressing all scope of service components, three references, and certifications regarding nondiscrimination against firearms entities, artificial intelligence disclosure, and trade secret protection. Offerors may propose contract exceptions using the provided template, though exceptions that demonstrate non-responsiveness, violate law, or materially alter contract provisions will render proposals non-responsive. The primary contact for the procurement is Rhonda Peters at Rhonda.Peters@mt.gov or 406-444-3320, with additional technical assistance available through the eMACS Help Desk at 406-444-2575.
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Text version
07 August 2026
DMA DES Multi-Hazard Plan The State of Montana is seeking a contractor to provide Multi-Hazard Mitigation Plan Including FEMA Enhanced Plan Alignment and Integrated GIS Story Map & Interactive Digital Plan.
07 August 2026
Open 8/7/2026, 5:00 PM MDT Type Request for Proposal Close 9/18/2026, 2:00 PM MDT Number DMA-RFP-2027-0140R Currency US Dollar
Sealed Until 9/18/2026, 2:00 PM MDT
Payment Terms 0% 0, Net 30
07 August 2026
Contacts Rhonda Peters Rhonda.Peters@mt.gov
Phone +1 406-444-3320
07 August 2026
Commodity Codes Commodity Code Description 0902 Computing Equipment & Software - GIS/GPS Equipment 1005 Computing Services - Disaster Recovery & Business Continuity Services 1007 Computing Services - GIS Services
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The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of Military Affairs is issuing this Request for Proposal (RFP) to provide a DES Multi-Hazard Plan.
A more complete description of the services are provided in the Questions Section. Responses submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.
Be sure to review and submit your response upon completion.
Description https://spb.mt.gov/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
07 August 2026
1. Review and accept the Single Point of Contact information.
2. Review and accept the conflict-of-interest notice.
3. Review and accept the Optional Pre-Proposal Conference. This call is non-binding to the State.
4. Review and accept the Q & A Board information.
5. Review and accept the Draft Contract as provided.
6. Review and accept Exhibit A- State Terms and Conditions as provided.
7. Review and accept Exhibit C- Information Technology Terms and Conditions as provided.
8. Review and accept the RFP Evaluation Process information.
9. Review and accept the Vendor Registration information.
10. Review and accept the Montana Time Zone information.
11. Review and accept the Registration with the Secretary of State information.
12. Review and accept the Debarment information.
13. Review and accept the RFP General Information.
14. Review and accept the Submitting a Proposal information.
15. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
16. Offerors must read and accept the Department of Administration's Powers and Duties, and IT Policies and Standards.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
Group 2: Scope of Services Instructions:
2.1 Offerors must address each component of the scope of services and upload their answers to this question.
Group 3: Contract Exceptions
Instructions:
An offeror may submit proposed contract exceptions to the draft contract issued with the RFP.
Offerors must use the Contract Exception template attached to this question. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP.
3.1
An offeror’s proposed contract exceptions will be made available to the evaluation committee. The contract exceptions requested will not be scored separately, but the evaluation committee may consider an offeror’s proposed contract exceptions when assigning points for scored criteria. A proposal may be deemed nonresponsive if the offeror’s proposed contract exceptions:
demonstrate the proposal does not satisfy RFP requirements; would violate law or materially alter the material provisions of the contract or RFP terms; or would alter or replace all or substantially all of the contract.
3.2 The RFP is intended to result in the award of a contract to only one offeror, offerors requesting additions or exceptions to the contract terms shall submit them with their proposals. Exceptions submitted after deadline will not be considered.
Group 4: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
4.1
Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments. Important note: your redacted copy will be provided to the committee for scoring. The committee will not score your unredacted copy.
4.2 Offerors must upload a completed Trade Secret Affidavit.
Group 5: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
5.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation
5.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
5.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.
Group 6: Artificial Intelligence Disclosure Instructions:
6.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?
6.2 I certify that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.
Group 7: Offeror Qualifications Instructions:
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7.1 Offerors must upload 3 references. This section allows for only file upload so 3 references but be uploaded as one document.
Group 8: Cost Proposal Instructions:
8.1 Offerors must complete the cost proposal document and upload their answers to this question.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Lump Sum Total 1 LS - Lump Sum
Offerors must enter their total lump sum using their cost proposal document. These two numbers must match.
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