1411682-event.pdf

10 July 2026

Portable Toilet Trailer Montana State University Athletics is seeking a toilet trailer for the North End Zone during football season.

10 July 2026

Open 7/10/2026 3:00 PM MDT Type Invitation For Bid Close 7/24/2026 2:00 PM MDT Number MSU-IFB-2027-0842 Currency US Dollar

Sealed Until 7/24/2026 2:00 PM MDT

Payment Terms 0% 0, Net 30

10 July 2026

Contacts Mary Hardin mary.hardin1@montana.edu

10 July 2026

Commodity Codes Commodity Code Description 0514 Building & Construction - Septic Supplies & Systems 1617 Environmental Services - Septic Services

10 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 2026 mailto:mary.hardin1@montana.edu

MSU Athletics requires the rental of a luxury portable restroom trailer in the north endzone, Touchdown Terrace area. We require a vendor to completely manage, maintain, and transport the unit. Specific location and placement will be determined by MSU athletics and facilities staff, please provide unit measurements.

1. 8 stall luxury restroom trailer

a. 4 toilets for women’s side

b. 4 toilet/urinal combination for men’s side

2. Delivery to Bobcat Stadium

a. Labor, materials, overhead and equipment included

3. Servicing

a. Labor, materials, overhead, and equipment to perform a complete service between home games

b. Pump out

c. Detailed clean

d. Refill water reservoir

e. Stock all paper products and soap

4. There is not a constant source of water, unit must operate on a refillable water reservoir.

5. Winterizing

a. Labor, materials, overhead, and equipment to skirt the entire unit when weather gets cold

b. Any other winterizing your specific unit required to continue to function in winter conditions

6. Removal from Bobcat Stadium

a. Labor, materials, overhead, and equipment to clean and pick up after the regular season and playoff games.

Preferred

Unit to remain on-site from the first home game through the last possible playoff game.

Game Schedule

2026 season

· 9/5

· 9/19

· 9/26

· 10/24

Description

· 10/31

· 11/21

· Playoffs – max hosting is 3 games o 11/28 o if we play this date, we are guaranteed on the road for the 2nd round o 12/5 o 12/11 OR 12/12 o 12/19

2027 season

· Game schedule is not finalized.

· There will be 7 home games

· 4 possible playoff games - max hosting is 3 games o 11/27 *if we play this date, we are guaranteed on the road for the 2nd round o 12/4 o 12/10 OR 12/11 o 12/18

The University, at its discretion, may a trailer and services at other University-host events.

Required to View Event

Prerequisites Required to Enter Bid

10 July 2026

1. Please review and accept the instructions for submitting a bid.

2. Please review and accept the contract term.

3. Please review and accept our IFB general requirements.

4. Please review and accept the University's Single Point of Contact clause.

5. Please review and accept our IFB delivery language.

6. Please review and accept the University's Special Terms and Conditions

7. Please review and accept the University's insurance requirements.

8. Please review and accept the University's transition assistance clause.

9. Please review and accept the University's contract termination clause.

10. Please review and accept the University's Pricing clause.

11. Please review and accept the University's All-or-None Award clause.

12. Please review and accept Montana State University's contract standard terms and conditions identified herein.

13. Please review and accept the attached Contract.

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Buyer Attachments

1. PD-78 MSU Standard Terms Conditions_11.20.2023msuLC.pdf

2. Portable Restroom Trailers Draft Contract.docx

10 July 202610 July 202610 July 202610 July 202610 July 202610 July 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExNjgyLTE2NzA5MDYwNzdQRC03OCBNU1UgU3RhbmRhcmQgVGVybXMgIENvbmRpdGlvbnNfMTEuMjAuMjAyM21zdUxDLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExNjgyLTIwNjA0MTg1MzZQb3J0YWJsZSBSZXN0cm9vbSBUcmFpbGVycyBEcmFmdCBDb250cmFjdC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1:

Instructions:

1.1.1 I understand it is my responsibility to check the Q&A board before submitting a bid.

1.1.2

I understand that if Bidder advances to the final selection process, Bidder may be required to provide a minimum of three (3) references that have used the services of the type proposed in this IFB, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract. Negative references may be grounds for proposal disqualification.

1.1.3 Provide a current W-9 form.

1.1.4 Provide company name used on invoices.

1.1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.

(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:

1.1.7 Provide name, title and email address for Contract signatory. Montana State University routes Contracts electronically for signatures through DocuSign.

1.1.8 Provide documentation that bid meets the required specifications.

1.1.9 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.1.10 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.1.11 Provide contact information for the Supplier Registration Information: is Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:

E-mail

Group 2.1: Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror's certification is made in compliance with nd in reference to HB 356, Ch. 193 Mont. L 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions o HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

2.1.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

2.1.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.

2.1.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Cost per game 1

Provide pricing per football game. Cost should be inclusive of all fees, including delivery, servicing, equipment & materials, winterizing, and removal at end of season. See the Buyer Attachments section for a description of requirements.

S2 Optional Discounted Pricing Per Game- with ticket only trade agreement 1

Offerors may also provide discounted pricing per football game contingent upon the University providing four (4) season home game tickets through Athletics (estimated market value $1,100).

Award will be based solely on the Required Pricing. However, if the apparent lowest and responsive bidder has provided Optional Discounted Pricing, the University reserves the right to issue a contract utilizing the discounted pricing in exchange for providing four (4) season home game tickets.

S3 Optional Discounted Pricing Per Game- with tickets, club passes, and parking pass trade agreement 1

Offerors may also provide discounted pricing per football game contingent upon the University providing four (4) season home game tickets through Athletics (estimated market value $1,100) plus four (4) club passes (valued at $2,100) and one (1) parking pass (valued at $175). Award will be based solely on the Required Pricing. However, if the apparent lowest and responsive bidder has provided Optional Discounted Pricing, the University reserves the right to issue a contract utilizing the discounted pricing in exchange for providing four (4) season home game tickets, four

(4) club passes, and one (1) parking pass.

S4 Optional pricing for other University events 1

Offerors may also provide per event pricing. Award will be based solely on the Required Pricing. However, if the apparent lowest and responsive bidder has provided Optional Discounted Pricing, the University reserves the right to issue a contract utilizing the per event pricing in for other University events.

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