RFQ_140R8121Q0318__Adendum_1_-_Instructions_to_Offerors___Time_Extention_0001.pdf

Continuation Sheet to RFQ 140R8121Q0318 Addendum 1

The purpose of this Addendum is to:

1. Respond to questions received during the solicitation phase of RFQ# 140R8121Q0318. See

Attachment “Questions & Responses”

2. In response to the questions received a more detailed set of instructions for the development of quotes has been as an addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS–

COMMERCIAL ITEMS.

3. Move FAR Clause 52.212-2 EVALUATION – COMMERCIAL ITEMS to fall directly after

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS.

4. Extend the close date for offerors to respond to RFQ to 08/16/2021 @ 8:00AM MST.

All other terms and conditions shall remain the same.

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS

Instructions, Conditions and Notices to Offerors

1. Quotes shall be prepared in accordance with and comply with the requirements and instructions contained herein. The technical submission will be evaluated separately from the cost/price.

2. Format:

a. All vendors are required to submit two (2) separate volumes. Volume I shall consist of

Technical Capability to include any Key Personnel, and Past Performance. No pricing information shall be included in Volume I. Volume II shall consist of Price.

b. Each offeror shall attach a cover page for each volume which shall include the solicitation number and title, the offeror’s business size, and Dun & Bradstreet Number (DUNS).

c. Submit in Arial, Calibri, or Times New Roman font, 11 point or larger.

d. Submit one (1) electronic copy of each volume the Contracting Specialist, Gene Parrill, via email to gparrill@usbr.gov.

3. Content:

VOLUME I: TECHNICAL QUALIFICATIONS & PAST PERFORMANCE/EXPIERENCE

(Page limit, to include cover page, 20 pages)

a. Technical Capability: Evaluation Factor 1

i. Offerors shall specifically address each section of the Statement of Work.

ii. Offerors are requested to submit their technical approach and methodology to accomplish the work identified in the Statement of Work.

mailto:gparrill@usbr.gov

i. Offerors shall confirm acceptance of the listed performance period which includes the expected delivery dates to complete all task listed within the Statement of Work.

Offerors may suggest alternative dates however, the established dates will be given preference.

c. Past Performance/Experience: Evaluation Factor 2

i. Offeror shall include a list of at least three (3) references of projects similar to this requirement under this solicitation which the offeror has completed during the last (3) years. The Government will focus on information that demonstrates quality of performance relative to similar type and complexity of the procurement under consideration. References other than those identified by the quoter may be contacted by the Government with the information received used in evaluating the quoter's past performance. For each project, include:

a. Name of the project

b. Description of the work

c. Contract number, date and type

d. Name and address of the acquiring Government agency or commercial customer

e. Initial contract amount and final contract amount

f. Name(s) and telephone number(s) of references from the acquiring agency or customer who may be contacted for further information.

(ii) Evaluation of past performance/experience will be based on consideration of all relevant facts and circumstances.

(iii) To determine an offeror’s past performance working with the Government, a review of an offers registration within the System of Award Management (SAM) and Contractor

Performance Assessment Reporting System (CPARs) shall be conducted.

Note: In the event an offeror does not have any past performance working with the

Government or no performance reports have been filled within CPARS, the quoter will not be evaluated favorably or unfavorably on this aspect for past performance.

VOLUME II – PRICING (Page limit, to include cover page, 5 pages)

Your pricing portion shall be a separate volume from the written portion of your technical portion. The Contractor shall propose a pricing structure in accordance with their proposed technical solution and in accordance with the instructions contained herein. The contractor agrees to hold the price in its quotation firm for sixty (60) calendar days from the date specified for receipt of quotes or as requested in any subsequent amendment. The

Government is hereby requesting discounted pricing.

i. Pricing shall be based on your current pricing list / Catalog, indicating any discounts included in the quote.

ii. Offerors are to quote all components and requirements requested within the RFQ.

Partial quotes will not be accepted. Failure to submit any of the information requested in this RFQ may lead to the rejection of your quote without further consideration.

iii. Pricing shall clearly identify the basis of estimate for this effort.

iv. All optional or alternative tasks cited within the Statement of Work shall be priced separately.

(End of Provision)

52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers on a trade-off basis: Technical, past performance, and price.

Contractor Technical Qualifications

• The Contractor must have experience facilitating discussions around developing a vision and implementation strategies.

• The Contractor must have expertise in developing visual graphics relating to the implantation of vision and strategies.

• The contractor must provide a narrative supporting of experience, projects, and sample artifacts

Past Performance: The quote will be evaluated to assess the Contractor’s experience of the Offeror with respect to projects similar in scope and size to the work described herein within the last Three (3) years. A review of each contractor’s past performance working with the Government shall also be evaluate through the Contractor Performance Assessment Reporting System (CPARS) and System for Award Management

(SAM).

Price: Offerors aggregate price for the Purchase Order will be evaluated if all other evaluation factors are equal. All prices will be evaluated for fair and reasonableness and if it is in the Governments best interest to pay a higher price for higher experience and performance levels.

The Government shall perform an evaluation where technical and past performance when combined, are more important than price and select the offer that provides the Best Value.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)