140R4023Q0030_-_Solicitation_0002.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

0009910008 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR40

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/21/2023 1300 MD

03/21/2023

0000000000Brittney Nielson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R4023Q0030

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 62 0040610184OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Salt Lake City UT 84138

TELEPHONE NO.

17a. CONTRACTOR/

Farmington NM 87401 1235 La Plata Hwy Four Corners Construction Office Bureau of Reclamation-UC-FCCO

15. DELIVER TO

Salt Lake City UT 84138 125 South State Street, Room 8100 Regional Office Upper Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contractor to provide Janitorial Services for a Base Year and Two One-year options.

Site Visit/ Walk-Through is highly encouraged.

Scheduled for April 6th, 2023, at 10 AM MT Location:

Yatahey Trailer Office RA36, Yatahey Loop Yatahey, New Mexico 87301

- Please confirm attendance for headcount (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Philoma Singer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 04/30/2024

Period of Performance: 05/01/2023 to 04/30/2026

00010 Janitorial Services Yah-Tah-Hey Trailer

Firm-Fixed Price (FFP)

Quantity: 1

Unit of Issue: AU

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 05/01/2023 to 04/30/2024

00020 Janitorial Services Yah-Tah-Hey Trailer

Option Year One

(Option Line Item)

05/01/2024

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

00030 Janitorial Services Yah-Tah-Hey Trailer

Option Year Two

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

62 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R4023Q0030

05/01/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation Number 140R4023Q0030 Project: Yatahey trailer office Janitorial Services

Section SF 1449 – SCHEDULE B CONTINUATION SHEET

CLINS and Quote Development:

1. CLINS 0001 through CLIN 0030 are annual prices divided into 12 equal payments.

2. CLINS 0002 through 0030 are Options and are subject to changes in the local Wage Determination and may be adjusted in accordance with FAR 52.222-41 (Service Contract Labor Standards).

WBR 1417.202 USE OF OPTIONS.

The total evaluated price will be calculated as the sum of the CLINs’ extended prices, including the base, all option CLINs, and the 52.217-8 Option to Extend Services. The Option to Extend Service’s price will be calculated by prorating the last option’s CLIN price for a period of 6 months.

CLIN NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

00010 Janitorial Services – Base year Firm-Fixed Price

12 Months

Janitorial Services IAW with attached PWS Period of Performance– 05/01/2023-04/30/2024 FOB: Destination

NET AMOUNT:

00020 Janitorial Services 12 Months Option Year One Firm-Fixed Price Janitorial Services IAW with attached PWS Period of Performance– 05/01/2024-04/30/2025

00030 Janitorial Service 12 Months Option Year Two Firm-Fixed Price Janitorial Services IAW with attached PWS Period of Performance– 05/01/2025-04/30/2026

TOTAL AMOUNT:

END OF PRICING SCHEDULE B

Performance Work Statement Janitorial Services for Yatahey Trailer Office

RA36, Yatahey Loop Yatahey, New Mexico 87301

Revised 02/22/2023

1.0 Background

The Four Comers Construction Office (FCCO) supports and facilitates construction needs for the Bureau of Reclamation. The Four Comers Construction Office (FCCO) was established in Farmington, New Mexico for construction work related to the Navajo Indian Irrigation Project and other Dam Safety projects in concert with the Bureau of Indian Affairs, and the Navajo-Gallup Water Supply Project.

The Yatahey trailer office building is owned by Reclamation and is a Four Corners Construction Officer field office and complies to Interior’s sustainability program.

2.0 Scope

Procure Janitorial services for the Yatahey Trailer, Four Corners Construction Office located at RA36, Yatahey Loop, Yatahey, New Mexico 87301 (9 miles North of Gallup, NM). Janitorial services are required weekly for basic cleaning services at the field office trailer. The trailer is located off road in a standalone remote location and is surrounded by a chain link fence perimeter. There is gravel present in some areas but is mostly dirt. During the wet season, it is expected to be muddy. The trailer currently does not have a ramp for wheelchair accessibility. The office building totals approximately 1,440 sq/ft and consists of Office areas, Break Room/Conference Room, Work Areas, and Bathrooms. with Coordination of the cleaning schedule shall be established post-award between the contractor and the Contracting Officer’s Representative (COR), Emma Manzanares. The Contractor shall supply all qualified personnel, equipment, and all materials and parts necessary to complete the tasks described in Section 4.0 below.

3.0 Objective

Provide weekly janitorial services for the Four Corners Construction Office Trailer at RA36 Yatahey Loop, Yatahey, New Mexico. Reclamation’s standard business hours at this location are Monday through Friday from 6:00 AM to 5:00 PM MDT/MST except Federal Holidays. Reclamation is a smoke, drug, and alcohol-free facility. Should the cleaning day fall on a federal holiday, the contractor will coordinate with the COR an alternate schedule to meet the weekly cleaning service.

4.0 Tasks

Items of work listed on the Schedule of Services are considered separate tasks. Each task shall be completed before moving on to the next task to ensure there is no omitting of task. All furniture and furnishings shall be restored to their proper place after sweeping and cleaning has been performed. All locked spaces shall be properly secured immediately upon completion of service. Cleaning shall be performed in accordance with the following guidelines:

4.1 Cleaning: Methods specified shall be supplemented by hand operations necessary to clean corners and locations inaccessible to the equipment and methods specified hereinafter, including areas under furniture and furnishings, floor mats, floor runners, doors, door jams and elsewhere as directed.

4.2 Sweeping/ Mopping: non-carpeted floors shall be swept and mopped. Carpeted runners shall be rolled up prior to sweeping/mopping the floor. Sweeping shall leave the surface clean of all dirt including corners and places inaccessible to a mop. Surface accumulation of hardened dirt that cannot be loosened with a broom shall be loosened sufficiently to permit removal by sweeping and mopped with soap and water. All dust and surface contamination except for deeply imbedded dirt and stains shall be removed by sweeping. Sweeping outside the front door deck entrance shall be done to ensure that all debris is removed and placed in dumpsters. Sweeping shall not be left to contaminate other areas. Damp wiping surfaces including floors shall be left clean and free from film or streaks upon completion.

4.3 Trash Removal / Recycling: All wastebaskets shall be emptied. Each time they are emptied, they shall be replaced with new liners/trash bags. Trash shall be emptied into the four-cubic yard container located outside on the west side of the building. Recycling containers shall be emptied weekly into a single string four-yard container outside on the west side of the building. Recycling containers shall be returned to their designated areas.

4.4 Vacuuming and dusting: All carpet floors shall be vacuumed, and blinds/shades be dusted. After vacuuming and dusting, the carpeted floors and blinds/shades shall be free of all visible dirt, litter, dust, and soil.

4.5 Washing: Washed surfaces shall be clean and free from all dirt and grease. All interstices shall be cleaned to the same degree as other surfaces. Surfaces shall be dried and left clean. Glass shall be washed by application of a glass cleaner, rubbed with a cloth, and finally polished with a clean, soft, dry cloth.

Washing shall not contaminate adjacent non-glass areas. Glass shall be left clean and dry, free from film or streaks and any other contamination visible when looking through the glass towards a natural light source. Glass entry doors shall be cleaned on both sides. All surfaces, other than glass, shall be washed with a mild, neutral detergent solution rinsed in clear water and dried with a soft, clean cloth and left clean and without streaks. Scrub brushes shall be used where necessary to loosen the dirt.

4.6 Cleaning in Office areas, Break Room/Conference Room, Work Areas, and Bathrooms:

Restrooms, walls, stalls, doors, door handles, mirrors, and lavatories shall be cleaned as specified under washing above. Commodes shall be washed with a strong, neutral detergent solution with toilet brush cleaner and the exterior surface shall be wiped with a clean cloth. Re-Stock all Government supplied Toilet Tissue and Paper Towel Dispensers (if available). Disinfect all chairs, desks, computer monitors, keyboards, and office phones.

4.7 Disinfecting: Commode surfaces shall be disinfected. Disinfectant shall be scrubbed over all surfaces subject to contamination. Disinfectant shall be allowed to stand in the fixtures for at least ten minutes.

4.8 Polishing: Metal trim and plumbing hardware in restrooms, shall be accomplished with metal polish, except polish shall not be used on chromium-plated ware. All surfaces shall be rubbed to soft gloss with soft, clean cloths. Polishing shall produce a clean uniform luster equal to that of new polished metal of the same type without traces of discoloration, oxidation stains, finger marks, or residue of the polish used. All exposed surfaces shall be polished, including patterns, grooves, etc., using a soft brush to supplement the soft cloth required by the nature of the surfaces.

4.9 Distribution of Supplies: The Contractor shall provide all supplies. Reclamation’s Director & Standards (D&S) for Sustainability and Environmental Management System (SEMS) requires use recycled materials or environmentally friendly products as defined by Environmental Protection Agency’s (EPA) Green Procurement and Sustainable Marketplace Programs. For questions on whether the product counts as "EPA designated" or what the required recycled content is, refer to product descriptions on EPA's website at https://www.epa.gov/greenerproducts/identifying-greener-cleaning-products.

4.10 Cleaning Equipment: All equipment that will be provided will be provided by the contractor.

Including all vacuum cleaning equipment, floor cleaning, polishing equipment, disinfectants, brooms, mops and window squeegees and garbage liners.

4.11 Defective, Damaged or Inoperable Item(s): The Contractor shall report to the COR without delay (within 24 hours), all damaged, clogged, leaking or inoperable fixtures; all damaged and/or inoperable dispenser, holders, and containers; and any other defective, damaged, or inoperable equipment, power outlets, or surfaces.

4.12 Vermin: The Contractor shall report to the COR all evidence of vermin infestation (cockroaches, lice, mites, ants, termites, mice, and rats etc.)

4.13 Carpet and Window Cleaning: Every June (in coordination with the COR), the Contractor shall schedule and provide deep cleaning of all carpet, rugs and all exterior windows.

4.14 Emergency Service: In case of an emergency condition requiring immediate correction while janitorial services are being performed, the Contractor shall contact the COR immediately.

5.0 Government Furnished Property

None

6.0 Security

No local security is provided. Contact Emma Manzanares at (505)324-5017 when access to the site is needed.

7.0 Place of Performance

RA36 Yatahey Loop, Yatahey, New Mexico. A tour of the trailer is recommended.

8.0 Period of Performance

May 1, 2023, through April 30, 2026, as one base year and two option years, if exercised.

9.0 Contractor’s Quality Control and Assurance Methods

The Government will perform Quality Assurance (QA) activities under this PWS according to the following QASP. After contract award and during the post-award meeting, the QASP will be reviewed to ensure understanding of tasks and assurance methods between the Contractor and COR.

9.1 Quality Control

Contractor’s minimum standard for Quality Control shall be represented by a written plan describing the methods to ensure clean and disinfected surfaces throughout the office work areas.

9.2 Quality Assurance

Contractor’s minimum standard for Quality Assurances shall be represented by a written plan describing the methods to ensure that Quality Controls are being followed and practiced daily.

https://www.epa.gov/greenerproducts/identifying-greener-cleaning-products https://www.epa.gov/greenerproducts/identifying-greener-cleaning-products

9.3 Definitions for Methods of Surveillance

The following four surveillance methods will be considered during the period of performance of this

PWS:

Comments is defined as feedback or complaints provided by customers Direct is defined as an activity onsite or reviewing documents Observation is defined as feedback from the CO and COR during performance of work activities Random is defined as unscheduled site visits or data reviews

Quality Assurance Surveillance Plan (QASP)

Task

What Description How often?

Inspection Period

Inspection Method

Rating:

4.1 Cleaning

The contractor will establish hand operations to clean all corners and operations that are inaccessible

Weekly Weekly or Random

Direct, Observation, or

Comments

4.2 Sweeping/

Mopping

Non-carpeted floors shall be swept and mopped including the front door deck.

Weekly Weekly or Random

Direct,

4.3 Trash

Removal/ Recycling

The Contractor will remove all trash out of all wastebaskets and replace all liners.

Weekly Weekly or Random

Direct,

4.4 Vacuuming

and Dusting

All carpeted floors and rugs to be vacuumed along with blinds/shades to be dusted.

Weekly Weekly or Random

Direct,

4.5 Washing Contractor will

wash surfaces to be clean and fee of all dirt and grease. Surfaces to be dried and left clean.

Weekly Weekly or Random

Direct,

4.6 Disinfecting Disinfectant shall

be scrubbed over all surfaces

Weekly Weekly or Random

Direct, subject to contamination.

4.7 Polishing Contractor will

clean all surfaces which shall be rubbed to soft gloss with soft, clean clothes.

Weekly Weekly or Random

Direct,

4.8 Supplies Contractor to

provide all product and supplies

Weekly Weekly or Random

Direct,

4.9 Cleaning

Equipment

The contractor will provide all equipment necessary to do required work

Weekly Weekly or Random

Direct,

4.10 Defective, damaged or Inoperable

Item(s)

The contractor shall report to the the Contracting Officer’s Representative within 24 hours

Weekly Weekly or Random

Direct,

4.11 Vermin The contractor

shall report to the the Contracting Officer’s Representative within 24 hours

Weekly Weekly or Random

Direct,

4.12 Carpet and

Exterior/ Interior Window Cleaning

Carpet and rugs to be deep cleaned and exterior and interior windows to be washed & streak free

Annually Annually Direct,

9.4 Performance Rating Definitions

Performance Rating

Definition

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Signatures:

Contractor’s Representative: Date:

Contracting Officer’s Representative: Date:

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (SEPT 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(NOV 2021)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

http://www.acquisition.gov/far http://www.acquisition.gov/diar https://www.acquisition.gov/far/52.223-2?searchTerms=%2052.223-2

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the

COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Invoice shall be stamped and approved by the COR before submittal into IPP.

Once the invoice has been submitted into the IPP system, the Contractor shall also submit an electronic copy of the invoice to the following:

Contracting Officer: Philoma Singer – Email: psinger@usbr.gov Contract Specialist: Brittney Nielson - Email: bnielson@usbr. gov

Failure to transmit invoices via electronic transmission may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the http://www.ipp.gov/ mailto:psinger@usbr.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the

COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting

Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting

Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN FEDERAL

BUILDINGS AND FEDERALLY CONTROLLED FACILITIES -- BUREAU OF RECLAMATION (NOV

2022)

When accessing Federal buildings and federally controlled facilities under this contract, contractor employees shall comply with the Safer Federal Workforce Task Force’s current guidance for COVID-19 workplace safety protocols for Federal agencies at https://www.saferfederalworkforce.gov/.

http://www.usbr.gov/safety/rshs/index.html http://www.osha.gov/ https://www.saferfederalworkforce.go/

WBR 1452.237-80 SECURITY REQUIREMENTS (MAR 2022) -- BUREAU OF RECLAMATION -

ALTERNATE III (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge.

(Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the

Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution.

Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to know.

All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to:

permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, http://www.usbr.gov/recman/DandS.html#sle articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the

Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Site Security Requirements

(1) General Description. This section provides provisions to ensure the full security integrity of the facility and personnel working at the facility. The work of this section may involve interfaces with a number of Government security personnel, normally coordinated through the designated COR. The Contractor is responsible for ensuring that activities are accomplished in a manner that complies fully with applicable security statutes, regulations, policies, directives, and standards.

(2) Government Security Personnel. When and where applicable, personnel may be assigned to control access, secure materials or activities at the work site, or escort Contractor personnel in sensitive areas. Personnel may include security managers, security guards, security contractors acting as agents of the Government, law enforcement personnel, or other contractors or employees. These individuals may be used to ensure the overall security and integrity of the site or building and provide controlled access. These individuals may conduct inspections of all workers, vehicles, equipment, or materials entering, or re-entering the work site. The inspection may be done visually, with walkthrough and/or hand-held metal detectors, or by other means as may be deemed necessary by Reclamation.

(3) Contractor Guard Force. At the Contractor’s sole discretion, and at the Contractor’s own expense, with prior written Government approval, a Contractor may be authorized to hire its own guards to secure Contractor-owned equipment and/or to protect Contractor employees or subcontractors. If such a relationship is permitted, the Contractor shall be exclusively liable for all guard activities to include action or inaction of Contractor’s guard personnel. The Government will not offer nor provide any indemnification. Contractor shall be solely responsible for guards at all times to include any supervision, oversight, and for the development of local guard orders and/or procedures.