Attachment_6_-_Questions_and_Answers_0001.pdf

140R3021R0010 Janitorial Services at Hoover Dam

Question # Offeror Questions BOR Response 1 Can the Government please confirm the historical level of effort used in the completion of these services?

What is the number of full and part time staff used? We cannot disclose this information.

2 Can the Government provide State/County information for all specific locations being cleaned as part of this engagement?

Nevada-Clark County; Arizona-Mojave County

3 Can the Government please clarify those locations that will require cleaning support on the Federal holidays outlined in section 1.5.3 of the PWS?

As per 1.5.3 of the PWS, there will be a need to provide coverage on top of the Dam, in the Parking Garage and in the Original Exhibit Building as they will remain open.

Can the Government please confirm that normal (7:00 am to 6:00 pm) and non-business (6:00 pm to Midnight) hours are 7 days a week from section 1.5.4 of the PWS?

Please refer to Table 1 Work Requirements to determine the number of days.

5 Can the Government please confirm that WD's 2015-5467 & 2015-5593 are correct and that WD 2005-2331 should be removed?

Wage Determinations 2015-5467 & 2015-5593 are correct and 2005-2331 will be removed.

6 What is the current personnel headcount assigned on this project?

Project? Full Time? Part Time?

We cannot disclose this information.

7 Is any government furnished equipment being provided?

Please see Part 3, Government Furnished Property, Equipment and Services of the PWS.

8 Can you provide a list of current positions and anniversary dates of current incumbent personnel by position?

The Government does not keep anniversary dates of personnel.

9 Is there a union representing current employees?

To the Governments knowledge there is no union representing the current employees.

10 Is there a cost for parking permits? If so what is the cost?

There is no cost for Contactors receiving parking permits

11 Can public restrooms be closed briefly for cleaning and restocking during operating hours?

Depends on how long "briefly" is.

12 Please provide floor plans for all areas.

Hoover Dam is a Critical Infrastructure that has Sensitive Areas/Sites and Controlled Access Areas, as such we are not able to provide this Information.

13 How much is currently being paid for the janitorial services on this contract?

The current contract total is $ 5,886,683.00 for the full 5 years of the contract.

14 Are there COVID protocols currently in place or expected?

Yes, Hoover Dam is following Executive Order 13991 Protecting the Federal Workforce and Requiring Mask-Wearing, signed on January 20, 2021, Bureau of Reclamation is requiring compliance with CDC guidelines with respect to wearing masks, maintaining physical distance, and other public health measures by on-duty or on-site Federal employees; on-site Federal contractors; and all persons in Federal buildings or on Federal lands.

15 Can you provide the total square footage of optional areas with a breakdown of flooring types?

Refer back to Technical Exhibit 3.

16 What are the minimum requirements for the optional areas? Can you provide a detailed Scope of Work, including floorplans and square footage, for the "Optional" part of the bid (similar to Technical Exhibits 1- 3)?

Technical Exhibit 1 is being updated to reflect the minimum requirements as the optional line items have been added.

17 Where can fuel for power equipment get stored?

The Contractor willl be allocated available storage space.

18 Can we get floor plans of the Top of the Dam Area, Garage, Exterior of Spillway House, Exterior of Visitors Center, and sidewalk NE-AZ?

Hoover Dam is a Critical Infrastructure that has Sensitive Areas/Sites and Controlled Access Areas, as such we are not able to provide this Information.

19 Frequency of carpet cleaning for Offices and Theaters? What cleaning method shall be followed (Extraction, shampoo, etc.)?

See Technical Exhibit 1 - Minimum Requirements and PWS.

20 For the exterior window washing of the Visitor Center, can you provide information on the existing equipment installed on the roof and date of last certification? Is it possible to get the average volume of consumables used per month/year?

The information for the existing equipment is currently not available as the contractor provides all of the equipment associated with window washing.

The Government does not have the average volume of consumables used.

21 The Hoover Dam Project manual calls for services to be done every three to five years, such as sealing of exterior walls, applying primer/sealer to Clock, sealing of Travertine, etc. will these projects be treated as out-of-scope and billed separately?

The stripping and sealing of the terrazzo floors should be priced within the line items. The sealing of exterior walls, applying primer/sealer to clock, sealing of travertine have all been removed from the PWS.

22 If additional visits to the Dam are needed, can they be coordintaed?

There are no additional site visits that will be scheduled. You can go to the common/open areas available for the public to view.

23 If additional visits are needed to inspect Common Public Areas, without Dam's personnel, can that be done?

Anything that is currently open to the public you can access at any time at your own expense. However, the areas not open to the public will not be available.

24 Powerhouse - Optional, can you provide square footage for Powerhouse (offices, hallways, conference rooms, Training rooms, restrooms, breakrooms, etc.) ?

The rough estimate of square footage for the Powerhouse is as follows:

Bathrooms - 1,124 Breakroom - 1,200 Remaining areas of the Powerhouse - 33,700

25 Since Terrazzo will be restored, can you please provide information on the processes that will be used and the recommendations for daily cleaning and Maintenance once it gets completed?

There is no current date as to when the Terrazzo floor will be restored. No additional information is available at this time.

26 What is the total cost and what was the total length, period of performance of the current contract?

The current contract was a 5 year contract with a total of $5,886,683.00

27 Based on the current contract, what is the cost of the following areas, visitor center, parking structure, top of the dam, security buildings, and warehouse area?

Visitior Center - $1,973,592.00 Parking Structure - $1,351,644.00 Top of the Dam - $1,082,196.00 Security Buildings - $320,028.00 Warehouse Area - $77,016.00 These are the totals for the full 5 years on each line.

28 What is the current cost for window washing?

The current year price is $ 27,300.00.

29 What is the current cost for hazardous waste transport and disposal?

The current year price is $6,328.00.

30 What is the current cost for janitorial services at the Hoover Dam Spillway House?

The current year price is $46,800.00

31 How often do they occur and what is the current hourly cost for non-recurring special events?

This question cannot be answered as this is for special events and there is not a specific number of events or dates.

32 What is the current cost for janitorial services at the Dam/Powerhouse?

The current contract does not have the Dam/Powerhouse on an individual Contract Line. The next contract may not be identical to the previous contract, and it is the offeror’s responsibility to make sure they understand the contract they are proposing on.

33 What is the current cost for elevator janitorial services?

No information is available as this is not a line item on the current contract.

34 Who is the current incumbent contractor?

GLOBAL TECHNICAL SERVICES, LLC

3301 C ST STE 400

ANCHORAGE AK 99503-3958

35 Will the Government please clarify which wage determination applies to this contract?

Wage Determinations 2015-5467 for Mohave County Arizona and 2015-5593 for Clark County Nevada. See Attachment # 2 of the solicitation.

36 Please provide the square footage and workload for the Clean Dam/Powerhouse & Elevators - NV Dam, AZ Dam, NV Powerplant, AZ Powerplant.

The rough estimate of square footage for the Powerhouse is - 36,024.

Refer to Technical Exhibit 1 for the workload.

37 Historically, the Nevada SCA Wage Determination has been utilized for this contract. Will the Government consider removing the Arizona SCA WD to prevent confusion to the offerors?

There is no knowledge of any historical information you're refrencing. As Hoover Dam resides on both Arizona and Nevada, Wage Determinations for both states are applicable to this solicitation.

38 In the technical volume will Cover Page, table of contents, index, enclosures count in the 25 count limit? If so suggest expanding the page count limit to be able to incorporate these pages without taking away from content of technical.

Cover Page, table of contents and index are excluded however the enclosures are included.

39 In the technical volume will Executive Summary count in the 25 page count limit?

Yes, the Executive summary will count toward the page count.

40 Please confirm that Volume II is to be titled Volume II: Technical Porposal/Past Performance?

The Table on Page E-6 is being updated to say "Technical Proposal" therefore the title should reflect as such.

41 The spillway house is listed in the price schedule as optional. Should it not be part of the regular price schedule as is in the current contract?

The line item for Hoover Dam Spillway House Event Center is being moved to Schedule A, Regular Services.

42 Table 1 Work Requirements page 22, contradicts the tech exhibit work requirement schedule. Which should we base our pricing on?

Table 1 Work Requirements has been added to Technical Exhibit 1 which has been updated. Refer to Technical Exhibit 1.

43 Proposal instructions (f) Volume II, (technical porposal) Para (h) Past Performance - items (i) through (vii) do not match the items (i) thourough

(ix) found at Technical Evaluation Criteria, Factor 3 Past Perfomrance that will be evaluated. Please clarify what is required in instructions and match up the evaluation line items with the requirements.

Page E-9 has been updated to match page E-13 for Past Performance.

44 Is there a required number of day porters for the visitor center and restroom restocking or is it up to contractor? Also, is cleaning of restrooms required when restocking during open hours?

This is up to the contractor to determine the frequency and number of individuals to meet the performance standards.

For pricing is Section B, Price schedules 1-6 all that is required? Or is pricing proposal breakdown required? (i, ii, iii, iv, v, vi, vii, viii, ix,

x) Does the bureau have a standard form for pricing proposal breakdown?

Section B Price Schedule 1-6 is required to be submitted as well as price proposal breakout submission.

No, the Bureau does not have a standard form for the pricing proposal breakdown. However, the price breakdown should be for each Line Item individually.

Is there a small office on site the contractor can utilize for operations?

(example: staff meetings/lunch breaks).

The Contractor willl be allocated available office space.

Submittal references paragraph b if SAM registration is updated. Please clarify which paragraph b is required for submission with page and paragraph references.

This refers to the FAR Provision 52.212-03, Offeror Representations and Certificatons - Commercial Items, (b) Annual Representations and Certifications.

48 Submittal references the requirements that shall be submitted with the proposal. Line (3) references section D and attachments. Are we required to submit the PWS (307 pages) with the proposal or will a statement acknowledging section D and attachments suffice?

The PWS is part of the package giving you the requirement details. The PWS is a Government furnished document and you DO NOT need to submit it back.

49 Section B - Price Schedule. This schedule contains pricing format for base and four option year. In the optional section, the footnotes that lines 1-8 through 1-11 will be evaluated for award purposes. Does this mean that line 1-12 Elevators are not part of the evaluation?

That is a typo, 1-12 Elevators will be evaluated as well.

50 Question refers to technical exhibits.

Technical exhibits index and reference task frequencies and PWS reference numbers. However, it appears that the reference numbers are not correctly labeled. IE-page 234 - task clean restroom references PWS 6.2 (address) vice 5.2 (restrooms). Please clarify.

That document was incorrect and the correct copy will be an attachment with the Amendment.

51 Section g.1.e (i-vii). Please clarify the requirement for pricing volume submittal. Section g.1.e (i-vii) appear to require submittal of indirect rates and forward priced indirect rates.

Due to the intended contract type of FFP, is this a requirement that must be included with the cost volume of the proposal?

Yes, the instructions in the referenced section must be followed.

52 Given that the wage determinations were provided as an attachment, and that two wage determination were provided, one for Nevada and one for Arizona. So that a uniform evaluation of cost proposals can be performed can the government provide what portion of work is performed in Arizona and what portion of the work is performed in Nevada or some other direction to ensure uniform evaluaton of cost proposals?

Currently there is one employee working on the Arizona side totaling approximately one hour (sometimes less) a day. That employee cleans the Arizona side restroom, dumps the trash, and sweeps the side walk.