Solicitation_140R2024Q0017_Final__8Jan2024.pdf

Solicitation No.140R2024Q0017

New Melones Lake Janitorial Services

Central California Area Office (CCAO)

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1449)

SECTION B - Pricing Schedule

SECTION C – Contract Clauses

SECTION D – Solicitation Provisions

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/07/2024 1700 PS

01/08/2024

916-978-5211Marianna Mezentseva (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2024Q0017

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 0040642587OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

Sonora CA 95370 Stud Horse Flat Road New Melones Lake Recreation Center Bureau of Reclamation

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

PLEASE DO NOT USE THIS FORM TO SUBMIT

QUOTES/PRICING.

PLEASE SEE THE FOLLOWING COMBINED

SYNOPSIS/SOLICITATION.

Delivery: 04/30/2025 Period of Performance: 05/01/2024 to 04/30/2029

00010 Base Year: Janitorial Services for New Melones Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Abelardo Lopez

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

1 AU

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Lake

See SECTION B CONTINUATION OF SF 1449 for CLIN

Breakout

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 05/01/2024 to 04/30/2025

00020 Option Year 1: Janitorial Services for New

Melones Lake

See SECTION B CONTINUATION OF SF 1449 for CLIN

Breakout

(Option Line Item)

Anticipated Exercise Date 04/30/2025

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 05/01/2025 to 04/30/2026

00030 Option Year 2: Janitorial Services for New

Melones Lake

See SECTION B CONTINUATION OF SF 1449 for CLIN

Breakout

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R2024Q0017

(Option Line Item)

Anticipated Exercise Date 04/30/2026

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 05/01/2026 to 04/30/2027

00040 Option Year 3: Janitorial Services for New

Melones Lake

See SECTION B CONTINUATION OF SF 1449 for CLIN

Breakout

(Option Line Item)

Anticipated Exercise Date 04/30/2027

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 05/01/2027 to 04/30/2028

00050 Option Year 4: Janitorial Services for New

Melones Lake

See SECTION B CONTINUATION OF SF 1449 for CLIN

Breakout

(Option Line Item)

Anticipated Exercise Date 04/30/2028

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 05/01/2028 to 04/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 140R2024Q0017- New Melones Lake Janitorial Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order with a Base and Four (4) Option Years in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being set aside 100% for Small Business. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05 as of 08/08/2023.

GENERAL INFORMATION

RFQ Number: 140R2024Q0017

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 561720 Size Standard: $22.0 million

Quotes are due no later than 5:00 PM PST on Wednesday February 7, 2024

Quotes shall be emailed to Marianna Mezentseva at mmezentseva@usbr.gov. Receipt of all quotes will be acknowledged. If you do not receive an acknowledgement, you should assume that your quote has not been received and you should contact the Contract Specialist listed above.

Offerors must be registered in System for Award Management (www.SAM.gov) by the closing date of the solicitation in order to be considered for award. SAM is an official website of the U.S Government and there is no cost to register in SAM.

NOTE: Services are required at facilities and campgrounds that are not in close proximity to each other.

There are approximately 24 miles of paved roads to travel within the worksite between the two major recreation areas and an additional 32-mile round trip to the Natural Bridges site. All facilities are located within the Tuolumne and Calaveras Counties with curvy and narrow mountain roads. It is essential that the contractor possess a vehicle in good condition to make trips between work locations.

SITE VISIT: A sight visit is scheduled for Monday January 22, 2024 at 10 AM with Park Ranger Patricia Sanders. It is important that vendors have a realistic perspective of how different janitorial work is in a campground as compared to an office building or airport.

Site Visit Address:

New Melones Lake Park Administration and Visitor Center 6850 Studhorse Flat Road Sonora, CA 95370

Request for Information/ Questions Due: no later than 10:00 AM PST on Wednesday January 24, 2024. All questions to be emailed to Contract Specialist Marianna Mezentseva at mmezentseva@usbr.gov and Contracting Officer Abelardo Lopez at aclopez@usbr.gov. No questions will be answered during the site visit and contractor shall submit an email with the questions to the Contract Specialist and Contracting Officer.

Primary Point of Contact for Site Visit:

Marianna Mezentseva

(916) 978-5211 mmezentseva@usbr.gov

QUOTE/PRICING SCHEDULE

SECTION B – CONTINUATION OF SF 1449

PRICE SCHEDULE:

1. Refer to Attachment 1, Pricing Schedule

2. The quantities in the price schedule will be used for price evaluation purposes only

3. The applicable wage determination in Section B will be incorporated into the purchase order.

CLIN Category Quantity Unit Unit Price Total

Amount

Janitoral Services for New Melones Lake Base Year: 05/01/2024 to 04/30/2025

12 Month $ $

Janitoral Services for New Melones Lake Option Year #1: 05/01/2025 to 04/30/2026

12 Month $ $

Janitoral Services for New Melones Lake Option Year #2: 05/01/2026 to 04/30/2027

12 Month $ $

Janitoral Services for New Melones Lake Option Year #3: 05/01/2027 to 04/30/2028

12 Month $ $

Janitoral Services for New Melones Lake Option Year #4: 05/01/2028 to 04/30/2029

12 Month $ $

Total: $

Base Year: May 01, 2024 to April 30, 2025

CLIN Category Quantity Unit Unit Price Total

Amount

Waterborne Restrooms Daily Service - Peak Season

3,660 Each

Waterborne Restrooms Second Service - Peak Season

390 Each

Waterborne Restrooms Holiday Service - Peak Season

45 Each

Waterborne Restrooms Monthly Service - Peak Season

120 Each

Waterborne Restrooms Daily Service - Off Season

1,560 Each

Waterborne Restrooms Monthly Service - Off Season

120 Each

Waterless Restrooms Daily Service - Peak Season

350 Each

Waterless Restrooms Daily Service - Off Season

130 Each

Fish Cleaning Stations Daily Service - Peak Season

366 Each

Fish Cleaning Stations

156 Each

Base Total

Option Year #1: May 01, 2025 to April 30, 2026

CLIN Category Quantity Unit Unit Price Total

Amount

Waterborne Restrooms Daily Service - Peak Season

3,660 Each

Waterborne Restrooms Second Service - Peak Season

390 Each

Waterborne Restrooms Holiday Service - Peak Season

45 Each

Waterborne Restrooms Monthly Service - Peak Season

120 Each

Waterborne Restrooms Daily Service - Off Season

1,560 Each

Waterborne Restrooms Monthly Service - Off Season

Waterless Restrooms Daily Service - Peak Season

350 Each

Waterless Restrooms

130 Each

Fish Cleaning Stations Daily Service - Peak Season

366 Each

Fish Cleaning Stations

156 Each

OY1 Total

Option Year #2: May 01, 2026 to April 30, 2027

CLIN Category Quantity Unit Unit Price Total

Amount

Waterborne Restrooms Daily Service - Peak Season

3,660 Each

Waterborne Restrooms Second Service - Peak Season

390 Each

Waterborne Restrooms Holiday Service - Peak Season

45 Each

Waterborne Restrooms Monthly Service - Peak Season

120 Each

Waterborne Restrooms Daily Service - Off Season

1,560 Each

Waterborne Restrooms Monthly Service - Off Season

120 Each

Waterless Restrooms Daily Service - Peak Season

350 Each

Waterless Restrooms Daily Service - Off Season

130 Each

Fish Cleaning Stations Daily Service - Peak Season

366 Each

Fish Cleaning Stations Daily Service - Off Season

156 Each

OY2 Total

Option Year #3: May 01, 2027 to April 30, 2028

CLIN Category Quantity Unit Unit Price Total

Amount

Waterborne Restrooms Daily Service - Peak Season

3,660 Each

Waterborne Restrooms Second Service - Peak Season

390 Each

Waterborne Restrooms Holiday Service - Peak Season

45 Each

Waterborne Restrooms Monthly Service - Peak Season

Waterborne Restrooms Daily Service - Off Season

1,560 Each

Waterborne Restrooms Monthly Service - Off Season

120 Each

Waterless Restrooms Daily Service - Peak Season

350 Each

Waterless Restrooms Daily Service - Off Season

130 Each

Fish Cleaning Stations Daily Service - Peak Season

366 Each

Fish Cleaning Stations Daily Service - Off Season

156 Each

OY3 Total

Option Year #4: May 01, 2028 to April 30, 2029

CLIN Category Quantity Unit Unit Price Total

Amount

Waterborne Restrooms Daily Service - Peak Season

3,660 Each

Waterborne Restrooms Second Service - Peak Season

390 Each

Waterborne Restrooms Holiday Service - Peak Season

45 Each

Waterborne Restrooms Monthly Service - Peak Season

120 Each

Waterborne Restrooms Daily Service - Off Season

1,560 Each

Waterborne Restrooms Monthly Service - Off Season

120 Each

Waterless Restrooms Daily Service - Peak Season

350 Each

Waterless Restrooms Daily Service - Off Season

130 Each

Fish Cleaning Stations Daily Service - Peak Season

366 Each

Fish Cleaning Stations Daily Service - Off Season

156 Each

OY4 Total

Grand Total

*If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

**Please complete the CLIN pricing schedule for your yearly pricing and the unit/quantity pricing schedule as it breaks services down by peak season, off season, type of facility to be cleaned and the quantity of each to be serviced as well as unit price. You must include both pricing schedules with your quote package.

Offeror’s Business Information:

Business Name:____________________________________________________________________

Business Address:__________________________________________________________________

Agency Point of Contact:____________________________________________________________

POC Phone No. & Email:____________________________________________________________

SAM UEID/Cage Code:_____________________________________________________________

Business Size (select one): __Small (SB) __Women-Owned SB __Service-Disabled Veteran SB

__ Veteran Own SB __ Small Disadvantaged Business __HUBZone __8(a)

APPLICABLE WAGE DETERMINATION:

Wage Determination No.: 2015-5665

Revision No.: 23

Date of Revision: 12/26/2023

This document can be viewed at: https://sam.gov/wage-determination/2015-5665/23.

Please see further instructions for quote submission under Provision 52.212-1 on page 79 of this document.

Performance Work Statement Janitorial Services

Cleaning & Servicing of Waterborne Restrooms & Waterless Restrooms New Melones Lake

Updated: October 16, 2023

Part A – General Information:

1. Introduction: The purpose of this contract is to provide janitorial service to public restrooms, vault toilets, and fish cleaning facilities at New Melones Lake operated by the U.S. Bureau of Reclamation. The contractor shall provide all labor, materials, equipment, cleaning supplies, transportation and supervision necessary to provide the cleaning and servicing of up to twenty (20) waterborne flush restroom facilities including two (2) fish cleaning stations and six (6) pre‐cast concrete waterless vault‐ type restroom facilities located in the Tuttletown and Glory Hole Recreational Areas, Natural Bridges Day Use Area and the Visitor Center Restroom located near the New Melones Park Office. New Melones Lake is located off highway 49 in Tuolumne and Calaveras Counties, Sonora, California.

2. Point of Contacts: The contractor shall coordinate all activities through the Contracting Officer’s Representative (COR) and the Contracting Officer (CO). The COR and CO will be specified during the post award conference after award.

3. Period of Performance: May 1, 2024‐ April 30, 2029 Base Year: May 1, 2024‐ April 30, 2025 Option Year 1: May 1, 2025‐ April 30, 2026 Option Year 2: May 1, 2026‐ April 30, 2027 Option Year 3: May 1, 2027‐ April 30, 2028 Option Year 4: May 1, 2028‐ April 30, 2029

4. Contractor Submittals: The Contractor shall submit to the CO and COR all items listed below. Unless otherwise specified these items shall be submitted to the CO and/or COR with a proposal or at the Post

Award Conference. If the contract is awarded less than 30 days prior to contract starting date, submittals shall be furnished on a schedule mutually agreed upon date by the CO and/or COR and the

Contractor.

a. Certificates of Insurance: The Contractor shall submit for review the certificates of insurance, which shall be in compliance with the FAR Clause 52.228‐5 Insurance – Work on a Government Installation;

and DIAR Clause 1452.228‐70 – Liability Insurance – Department of Interior.

5.Meetings:

a. Post‐Award Conference: Prior to work beginning under the contract, the Contractor and personnel shall meet with Government Personnel, as specified by the Contracting Officer (CO), to discuss all elements of this contract. The COR will contact the contractor to determine the date, time, and location of this meeting. As determined by the CO, the post award conference may be repeated prior to each option period to discuss any changes.

b. Planning Meeting: The Contractor shall meet with the COR to coordinate and update the work schedule and to discuss quality control, contractor performance, safety and other items pertinent to the contract. The time and location of these meetings will be determined by mutual agreement of the CO, or

COR and the Contractor.

6. Area Closures: Areas are subject to reduced facilities, most often but not limited to partial to total closure of public areas depending on park visitation and grounds maintenance. During such closures, the contractor shall not service those facilities unless directed to do so by the COR. If area/facilities are closed, the service shall not be provided. The Government shall provide notification to the Contractor at a minimum of 3 days prior to closure unless an emergency occurs.

7. Invoicing: The contractor shall submit invoicing in accordance with DOI‐AAAP‐0028 Electronic

Invoicing and Payment Requirements.

8. Payment: Payment shall be made monthly in arrears at the contract unit price for services performed in accordance with the pricing schedule and as described herein. The Government shall pay the

Contractor upon submission of proper invoices for services delivered and accepted work performed under the contract.

Part B – Work to be performed:

1. Contractor Furnished Property and Supplies:

a. Property: The contractor shall be required to furnish all equipment necessary to load, contain and transport large amounts of water to areas where water is not available, and shall provide a sufficient amount of water to clean the six waterless vault restroom facilities in accordance with this PWS and as inspected by the COR. For vault‐type toilets water may be obtained from the nearest existing government water supply systems within the recreation area at no cost to the contractor. If water is obtained from sources other than the government water supply system all arrangements and payments, if any, shall be made by the contractor.

b. Supplies: The contractor shall provide all necessary supplies and equipment to service, clean and sanitize land and lake based waterborne and waterless vault‐type restroom facilities. This shall include, but is not limited to, such things as; providing trash liners for 30‐gallon trash cans, toilet paper for all types of restroom facilities, urinal deodorant cakes, paper bags for sanitary napkin holders, mops, brooms, toilet plungers, ladders or dusting devices with extension poles long enough to reach and remove spider webs from the ceiling up to 16 feet, beams and light fixtures in restroom facilities.

1) Cleaning Agents: The following are definitions and specifications for the major types of cleaning agents and supplies which shall include, but is not limited to, the materials necessary to comply with this contract. The contractor shall submit a list of all materials, and the appropriate Material Safety Data

Sheets (MSDS), for approval before use. Soap, soap compounds and biodegradable detergents shall be used. If the contractor uses a cleaning compound containing disinfectants or deodorant in lieu of applying these materials separately, the label shall state that the compound is biodegradable and contains disinfectants and/or deodorants. The manufacturer’s instructions shall be followed in mixing the proper strength solution of application. Different cleaning agents or compounds shall not be mixed together unless permitted by the manufacturer’s instruction and approved by the COR.

2) Germicidal disinfectants: Only standard commercial germicidal disinfectants shall be used. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The disinfectants may be mixed with the cleaning solution if the manufacturer’s instructions on the disinfectant’s label do not prohibit it.

3) Deodorizer: Deodorant shall be a material packaged and marketed for use. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The deodorant may be mixed with the cleaning solution if the manufacturer’s instructions on the deodorant’s label do not prohibit it.

4) Toilet tissue: Toilet paper shall meet or exceed Federal Specification UU‐P‐556 for paper, toilet tissue.

This is a white, single‐ply, unglazed, soft, clean, roll paper of the quality normally used at the federal office buildings and military installations.

5) Any and all equipment not covered in other sections of this contract shall be of commercial quality, unless otherwise stated and in a condition to adequately and safely perform services for which intended.

6) The government will service and replace all light bulbs and light fixtures. The contractor shall clean around all light fixtures removing spider webs, dust and insects from the outside of the fixtures during routine cleaning service.

2. Restroom Closure during Cleaning: Restrooms shall be closed to the public when cleaning services are in progress. The contractor shall place their closed for cleaning sign in the front of the entry door.

3.Work Schedule: The COR shall provide the contractor with a preferred sequence of restroom facilities to be cleaned for each recreation area and for each separate service. The contractor shall submit a detailed work schedule for each separate service following that sequence for approval of the COR. This schedule shall include the date and time of performance for all scheduled services, listed by recreation area and location, along with routes to be traveled. The schedules shall be submitted (5) days prior to the new month. Any unforeseen changes or variation from an approved schedule that occurs shall be reported to the COR, Chief Ranger or Park Manager immediately by contacting the park office Monday–

Friday 8:00 to 4:30 at (209) 536‐9094. On weekends and holidays contact the day shift lead ranger on the cell phone, number provided at pre‐work meeting. Any proposed deviation shall be submitted in writing and approved by the COR in advance of actual schedule changes.

a. Peak Season: Begins April 1 and Ends September 30 of each year.

1) Daily Service:

a)Waterborne Restrooms: Service once a day, 7 days per week, between the hours of 6:00 a.m. and

3:00 p.m. Maximum of 20 restrooms during this period.

b)Waterless Restrooms: Service once a day on Mondays, Thursdays, Saturdays, and Sundays, between the hours of 6:00 a.m. and 3:00 p.m. Maximum of 6 waterless restrooms during this period.

c) Fish Cleaning Stations: Service once a day, 7 days per week, between the hours of 6:00 a.m. and 3:00 p.m. Maximum of 2 fish cleaning stations during this period.

2) Second Service:

a)Waterborne Restrooms: Service a maximum of 15 restrooms or a minimum of 11 restrooms once on

Saturdays between the hours of 4:00 p.m. and 9:00 p.m.

3) Holiday Service:

a)Waterborne Restrooms: Service a maximum of 15 restrooms or a minimum of 11 once on Sundays of the weekends of Memorial Day, Independence Day and Labor Day, between the hours of 4:00 p.m. and

9:00 p.m.

4)Monthly Service:

a)Waterborne Restrooms: Service restrooms Mondays through Thursdays between the hours of 5:00 a.m. and 3:00 p.m. during the third week of the month. The Monthly service shall be in place of the Daily service for each restroom. Maximum of 20 restrooms during this period.

b. Off Season: Begins October 1 and Ends March 31 of each year.

1) Daily Service:

a)Waterborne Restrooms: Service Mondays, Thursdays, and Saturdays, between the hours of 7:00 a.m.

and 3:00 p.m. Maximum of 16 restrooms during this period.

b)Waterless Restrooms: Service once on Thursdays, between the hours of 7:00 a.m. and 3:00 p.m.

Maximum of 5 waterless restrooms during this period.

c) Fish Cleaning Stations: Service Mondays, Thursdays, and Saturdays, between the hours of 7:00 a.m.

and 3:00 p.m. Maximum of 2 fish cleaning stations during this period.

2)Monthly Service:

a)Waterborne Restrooms: Service restrooms once during the third week of the month on Monday through Thursday between the hours of 7:00 a.m. and 3:00 p.m. The Monthly service shall be in place of the daily service for each restroom. Maximum of 16 restrooms during this period.

3. Description of Restroom Facilities: There are 20 waterborne restroom facilities at New Melones Lake that come in a variety of sizes and types as described below. They all are concrete brick buildings with concrete floors, containing a women’s side, men’s side and a service access room (chase‐way) between the two sides. The inside restroom walls are painted, and new vandal resistant plastic stall walls have been recently installed in each of the restrooms around the toilets and shower areas. Eight of 20 restrooms have shower facilities. There are six waterless vault type restrooms, which are small pre‐cast concrete buildings and there is no water or electricity at these restrooms.

4. Types of Restroom Facilities:

a.Waterborne Restroom with Flush Toilets and Showers: These are concrete brick buildings with concrete floors containing a women’s and men’s side, a service room, and a sidewalk surrounding the building.

Waterborne Restroom Facility Matrix Restroom # 1 2 3 4 5 6 7 8 9 10

Toilets 6 7 6 7 3 3 5 5 7 5 Urinals 2 2 1 2 1 2 2 2 2 2 Sinks 2 2 4 4 4 2 4 4 7 2 Mirrors 1 2 4 4 2 2 4 4 3 2 Showers 0 0 4 0 2 0 0 4 0 0 Sanitary napkin holders 3 4 3 4 2 2 3 3 4 3 Trash cans (30 gal) 2 2 2 2 2 2 2 2 3 2 Drinking Faucet 1 1 1 1 0 0 1 1 1 1 Fish cleaning station 1 0 0 0 0 0 0 0 0 0

Restroom # 11 12 13 14 15 16 17 18 19 20 Toilets 4 3 3 3 5 5 3 3 5 3 Urinals 2 2 2 2 2 2 2 2 2 2 Sinks 2 4 4 2 2 2 4 2 2 2 Mirrors 4 4 4 2 2 2 4 4 2 2 Showers 2 2 2 0 0 0 2 2 0 0 Sanitary napkin holders 2 2 2 2 3 3 2 2 3 2 Trash cans (30 gal) 2 2 2 2 2 2 2 2 3 2 Drinking Faucet 1 0 0 1 1 1 0 0 1 0 Fish cleaning station 0 0 0 0 0 0 0 0 1 0 b.Waterless Non‐Flushing Vault‐Type Restroom: These are pre‐cast concrete buildings with concrete floors containing unisex toilets. Water is not available at the restroom facilities. For vault‐type toilets, water may be obtained from the nearest existing government water supply systems within the recreation area at no cost to the contractors. If water is obtained from sources other than the government water supply system all arrangements and payments, if any shall be made by the contractor.

Waterless Restroom Facility Matrix Restroom # 21 22 23 24 25 26 Toilets 1 2 2 1 1 1 Trash cans 1 2 3 1 1 2

6. Service Requirements:

a.Waterborne Restrooms:

1) Daily Service:

a) Clean toilets and urinals inside and out with a germicidal/fungicidal disinfectant cleaner. Remove all debris from urinals and add deodorant cakes after 75% utilized.

b) Re‐supply toilet paper dispensers and keep them fully stocked. At least 75% of the dispenser capacity shall be full rolls of toilet paper. Care shall be exercised during cleaning operations to protect toilet paper from becoming wet. Toilet paper that is wet shall be replaced.

c) Clean all shower and changing areas with proper cleaning solution to disinfect and prevent mold and mildew from starting. Remove all soap film, mold, or scum from shower walls, floors and fixtures. Clean shower benches top and bottom, hand railings, showerheads, partitions and doors. Clean floor drains leaving them free of hair and debris.

d) Empty and remove all trash from trash containers. Clean trashcan exteriors and replace plastic bag if bag is torn or the contents have an odor. All refuse is to be removed from the restroom at the end of each cleaning and disposed of in the nearest bulk container.

e) Clean mirrors, shelves, countertops, and hand dryers leaving no film residue. Clean and disinfect all restroom sinks and drinking fountains.

f) Sweep floors leaving floors free of all debris and foreign matter. Mop floors with a disinfectant cleaner. Remove all debris from floor drains.

g) Clean partitions and restroom walls to a height of sixteen (16) feet above the floor, removing dust, spider webs, insects, debris or any graffiti.

h) Minor obstructions. If toilets or urinals are not functioning properly the janitor shall remove the obstruction with a grasping device or use a plunger. If attempts with the plunger have been made plunging 4 to 5 times with no evident success, it will be necessary for the janitor to call the administration office immediately to report the problem.

i) Policing; pick up all litter, soaps and miscellaneous items within the building and within a 10 ft. radius around the building. Deposit all litter in the nearest bulk trash bin. Litter includes, but is not limited to:

bottles, cans, broken glass, paper, rags, boxes, and other miscellaneous items.

j) Sweep concrete sidewalks leading to and around building and remove all debris and foreign matter from the area and place in the nearest bulk trash bin.

k) Clean dirt, spider webs and graffiti from entry doors and interior walls of restroom.

l) Sign and fill out service log completely: Name of janitor providing service, date and time service was started and completed and any issues encountered while providing service.

m) Reporting: Contractor/janitor shall immediately report to COTR unusual conditions or malfunctioning facilities including but not limited to: electrical fixtures, plumbing problems, running water, broken pipes, mechanical failures, vandalism, criminal activities etc.

2)Monthly Service:

a) This cleaning consists of bringing the facilities up to its maximum standards. This shall include all items in the daily service above.

b) Floor tiles around the urinals shall be scrubbed and sanitized.

c) All toilets and urinals shall be scrubbed and sanitized, and particular attention shall be given to detail on water stains in toilet bowls and urinals.

d) Stainless steel sinks; water fixtures, handrails and stainless‐steel fixtures in the shower area shall be scrubbed and polished.

e) Spider webs, insects, and debris shall be removed from exterior walls, eaves, and overhangs from the ground to the peak of the exterior eaves and from interior walls, ceiling and skylight window areas between sixteen (16) feet above the floor to the peak of the interior ceiling. Particular attention shall be given to the harder to reach areas and a ladder may be necessary.

f) Sidewalks leading to and around the restrooms shall be cleaned of all debris, gum, and stains.

g) This service shall occur during the third week of each month and should be identified on the work schedule described in part 3.B.

h) Clean restroom chase‐ways by sweeping floors. Remove debris and spider webs from walls, plumbing fixtures and doorways. All janitorial supplies must be kept in an orderly, safe and sanitary condition.

Janitorial supplies must not block the walkway through the area and shall not be stored near wet areas.

Tops of water heaters are to be kept clear of any supplies and dusted.

3) Second Service and Holiday Service: The second service shall be provided to waterborne restrooms with flush toilets. This includes but is not limited to providing the following service.

a) Re‐supply toilet paper dispensers. Keep fully stocked. At least 75% of the dispenser capacity shall be full rolls of toilet paper. Care shall be exercised during cleaning operations to protect toilet paper from becoming wet. Toilet paper that is wet shall be replaced.

b) Clean toilets and urinals inside and out with a germicidal/fungicidal disinfectant cleaner. Remove all debris from urinals and add deodorant cakes after 75% utilized.

c) Clean mirrors and shelves leaving no film residue. Clean and disinfect all restroom sinks and drinking fountains.

d) Clean shower benches top and bottom, hand railings, showerheads, partitions and doors. Clean floor drains leaving them free of hair and debris.

e) Sweep floors leaving floors free of all debris and foreign matter.

f) Sweep concrete sidewalks leading to and around building and remove all debris and foreign matter from area and place in nearest bulk trash bin.

g) Empty and remove trash from trash container. Replace plastic bag if bag is torn or the contents have an odor. All refuse is to be removed from the restroom at the end of each cleaning and disposed of in the nearest bulk container.

h) Sign and fill out service log completely: name of janitor providing service, date and time service was started and completed, and any issues encountered while providing service.

b.Waterless Restrooms:

1) Daily Service: The contractor shall provide a daily service to waterless non‐flushing vault restroom facilities with no water or electricity at the restroom facility.

a) Re‐supply toilet paper dispensers. Keep fully stocked. At least 75% of the dispenser capacity shall be full rolls of toilet paper. Care shall be exercised during cleaning operations to protect toilet paper from becoming wet. Toilet paper that is wet shall be replaced.

b) Sweep floors leaving floors free of all debris and foreign matter. Mop floors with a disinfectant cleaner.

c) Empty and remove trash from trash container.

d) Clean trashcan exteriors and replace plastic bag if bag is torn or the contents have an odor.

e) All refuse is to be removed from the restroom at the end of each cleaning and disposed of in the nearest bulk container.

f) Clean and disinfect toilet lid, seat, interior and exterior of riser.

g) Wash and clean walls and entry door ensuring that they are free of water spots, stains, and debris.

h) Pick up and remove all trash and debris within a 10 ft. radius of restroom facility.

i) Clean dirt, spider webs, insects, debris and graffiti from entry doors and interior walls and windows of restroom and exterior eaves of restroom.

j) Clean air vents of dirt, dust and webs.

c. Fish Cleaning Stations:

1) Daily Service: The contractor shall provide a daily service to the fish cleaning stations.

a) Clean all surfaces and remove debris.

b) Policing; pick up all litter, soaps and miscellaneous items within building and within a 10 ft. radius around the building. Deposit all litter in nearest bulk trash bin. Litter includes, but is not limited to:

bottles, cans, broken glass, paper, rags, boxes, fish remains and other miscellaneous items.

c) Empty and remove all trash from trash containers. Clean trashcan exteriors and replace plastic bag if bag is torn or the contents have an odor. All refuse is to be removed from the restroom at the end of each cleaning and disposed of in the nearest bulk container.

d) Test grinder to ensure it is working and operational. Report any malfunctions to the administration office immediately by phone.

e) Sweep sidewalk and remove all debris and foreign matter and place in nearest bulk trash bin. Hose down sidewalk to remove fish remains and blood. During periods of drought, precaution should be taken to use a minimal amount of water and only as absolutely necessary.

Part C – Contractors Responsibilities:

1. Commencement of Work: To ensure continuity of essential services, the contractor shall be prepared to fully commence work on the start date of this contract and should not assume that government or the previous contractor will be available to guide, direct, or specifically orientate the contractor.

2. Contractor Transportation: It is essential that the contractor possess a vehicle in good condition to make trips between work locations. There are approximately 24 miles of paved roads to travel within the worksite between the two major recreation areas and an additional 32 miles round trip to the

Natural Bridges worksite. All facilities are located within Tuolumne and Calaveras counties with curvy and narrow mountain roads. It is essential that the contractor possess a vehicle in good condition to comply with servicing all restrooms, CXT’s and fish cleaning stations.

a. Safe Vehicle Operation: The work to be performed is within the boundaries of public recreation areas and the Contractor shall use extreme caution and care while driving and operating equipment in these locations. The Contractor shall comply with all state and local traffic laws including but not limited to posted speed limits. Extreme caution should be used when backing away from a facility and the driver should always check the back of the vehicle before leaving an area. Vehicles are not permitted to drive off road to service restrooms and shall park in the designated parking areas. All vehicles of the contractor used in the service of restrooms shall be in good safe operating condition and be driven by a licensed driver with a clean driving record.

3. Contractor Work Responsibilities: The Contractor’s work shall include, but is not limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish specified services. The contractor shall be responsible for providing supervision and conducting a quality control inspection of the various types of restrooms. The contractor shall be responsible for making sure that all restroom services have been performed in a timely manner and have met the standards of the contract for each type of service required. These standards shall be found in the description of the Service Requirements in section B.6.

4. Communication: Park office phone numbers for maintenance, lead rangers and management shall be given to the contractor for emergency calls. The contractor shall provide a phone number or the phone numbers of employee(s) during hours of service for discussion of contractual matters. A phone message machine is an acceptable point of contact as long as the response to the phone call is initiated within two hours of the time of the message. Once the Government has notified the contractor, this shall be considered official notification when called for service‐related issues.

5. Personnel: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein and promptly investigate complaints of poor performance. The contractor shall comply with all government regulations posted in the recreation area. If the Contractor chooses to accomplish the work by subcontract, he/she shall still be able to provide the required service within the established time limits. It shall be the Contractors responsibility to ensure that personnel fulfill the requirements of the contract.

a. Conduct: The Contractor shall conform and require Contractor employees to conform to similar standards of conduct as Government personnel. Personal conditions such as being under the influence of intoxicating beverages, drugs, etc. which may interfere with the performance of the contract services or affect the safety of the employee or others shall not be permitted. Misconduct of the kind set forth in this paragraph shall cause the Contractor to take disciplinary action against Contractor employees, which may result in the immediate removal of employee from Government property and removal from continued work under the contract. When it is necessary to remove Contractor personnel the

Contractor shall immediately provide a qualified replacement to carry out the services performed.

b. Identification: The contractor shall wear shirts or outerwear with their company identification embroidered on them to identify to the public that they are contractors working for the government.

The company identification shall be visible at all times to the public. Vehicles used by the contractor shall have signs, magnetic or permanently affixed indicating the name of the company.

6. Unsafe Conditions: Work shall be halted by the CO or the COR if an unsafe condition exists or will develop if work continues. Work shall not resume until the condition is corrected.

7. The contractor shall immediately notify the COR of all cases of death, occupational disease or injury which occurs within the scope of this contract.

8. Protection of Government Facilities: Contract shall be in compliance with FAR Clause 52.237‐2 –

Protection of Government Buildings, Equipment, and Vegetation.

9. Safety Program: All cleaning agents shall be properly labeled and a material safety data sheet for each chemical used in the cleaning shall be kept in a binder at each restroom facility chase‐way. The MSDS binder shall be updated on a quarterly basis. Chemical data sheets no longer used shall be removed and new chemical data sheets shall be placed in the binder prior to the use of the new chemical. All personnel conducting the service shall be properly trained by the contractor in the safe use and handling of these chemicals. The contractor is responsible for using any required safety equipment such as gloves and eye protection while conducting the cleaning service.

10. Equipment: The equipment used by the contractor for the specified services shall be in operating condition and shall be maintained in order to provide the services required in this contract. The contractor’s equipment and vehicles shall meet all Federal, State and OSHA standards. All equipment shall be of commercial grade and quality.

11.MSDS: The contractor shall submit a Material Safety Data Sheet (MSDS) and product information sheet or label for each chemical used. This information shall be given to the COR before work begins.

12. Safety Meetings: The contractor shall submit a report containing the minutes of the contractor’s monthly safety meetings as required in Reclamation Safety and Health Standard manual under section

3.4.3. Section 3.4.4. of the safety manual requires a weekly toolbox meeting. A report of each meeting shall be submitted to the COR on the last Monday of each month. A sample format is attached in

Appendix C.

13. Hazard Analysis: The contractor shall submit a Job Safety Hazard Analysis on all phases of the work to be performed prior to the start of service. A sample format is attached, Appendix D.

14. Accident Report Procedure: In the event of an accident involving the contractor while in performance of the contract the contractor shall submit a report to the COR, no later than two working days from the time of the event. The report shall include the following: (1) the time and date of the occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative description of the accident that includes a chronological order of facts and circumstances leading to the mishap, the results of the investigation and an analysis to include a discussion of all cause factors listed, findings, recommendation, and any corrective action taken and (5) the signature of the supervisor at the time of the accident. The contractor shall maintain an accurate record of the event and shall report to the contracting officer and the COR in the manner prescribed by the contracting officer. All accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract shall be reported immediately.

15. Call‐out Number: The contractor shall maintain a telephone number from 8:00 AM to 5:00 PM seven

(7) days per week. The contact may be a person or answering service or machine. Once the COTR or the

Park Manager has notified this contact, the contractor shall be considered officially notified when called for problems or other work‐related items.

16. Lost and Found: The Contractor shall report to the Park Manager, his representative or Park Ranger all personal articles found by the Contractor or Contractor employees. These items shall be disposed of as per 36CFR327.16 Found Articles; shall be turned in on the same day found. The Contractor shall report to the Park Manager any and all loss, damage and/or theft of contractor equipment and/or supplies and the cost for repair or replacement (this information is needed for statistical purposes only).

17. Quality Control: The Contractor is responsible for establishing and maintaining adequate quality control to ensure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the Contractor and approved by the COR prior to initiating work. The Government will monitor all work to assure compliance with the Contractor Quality Control Plan and that the Contractor's performance meets contract specifications. The Contractor shall submit for the COR approval, a plan depicting in detail, an inspection system covering all work performed under this contract. This Plan shall include the following:

a. Identifying inspectors, their vehicles, and work schedule.

b. Inspection schedule.

c. Quality Control Reports: The quality control report shall be turned into the COR for review at the beginning of each week on Monday by 10:00 a.m. of the week following the activity. The quality control report shall be typed. The report format shall be submitted as part of the Contractor Quality Control

Program. These records will be turned in weekly. These reports shall include the following information:

1) Inspector’s name, 2) Location, 3) Date, 4) Weather, 5) Time in/out of park, 6) List sites inspected, 7)

Defects encountered, 8) Corrective action taken, 9) Safety violations, 10) List of damaged, inoperable or vandalized facilities, and 11) Any facilities closed temporarily by contractor.

18. Performance Evaluation Meetings: The Contractor, the Superintendent, or both, shall communicate with the COR (or a designated, representative) biweekly, or as determined necessary by the COR, to discuss performance. However, a meeting shall be held not later than one normal workday after a

Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the COR, the Contractor, or their designated representatives. Should the Contractor not concur with any decision, etc., contained in the minutes, the Contractor shall so state, in writing, and request a final decision by the Contracting

Officer.

Part D – Governments Responsibilities:

1. Government furnished Property:

a. Availability of Government furnished Property and Services: The government shall provide or make available without cost certain government owned facilities as follows:

1) The use of the electrical outlets in the restroom facility as needed to provide cleaning services.

2) The use of the restroom water from faucets to clean floors, sidewalks, walls and shower area in each of the restrooms and fish cleaning stations.

3) The use of waste collection bins located near each restroom facility for disposal of garbage collected in each of the restroom trash receptacles.

4) In general, no equipment or special tools shall be provided by the government for the accomplishment of this contract.

5) The government shall provide the contractor with keys needed to service each of the restrooms. The contractor is responsible for returning the keys at the end of the term. The contractor must report immediately any lost keys to the COR. The contractor will be responsible for the cost of re‐keying all restroom door locking mechanisms at 20 restrooms if a restroom key is lost.

6) A small quantity of supplies may be stored in each land based chase‐way at the contractors own risk.

At no time shall the supplies block the walkway into the chase‐way. Supplies shall be kept stored in a safe and orderly manner and kept away from any sources of water or ignition. Supplies shall not be placed on the water heaters or on any other service device. Permission to store supplies in the chase‐ way may be taken away by the COR if an unsafe condition exists due to improper storage of supplies.

7) The government will supply the trash receptacles for each restroom and fish cleaning station; provide placement and/or movement of trash receptacles and conduct repairs of restroom facilities.

Part E –Performance Based Disincentive Plan:

1. Definitions:

a. Services: Used in this clause includes three types of janitorial services performed, the daily service, second service, and the monthly service. Services shall include cleaning both waterborne flush restroom facilities and waterless non flush restroom facilities.

b. Acceptable Quality Level (AQL): The AQL is a predetermined value selected and used by the

Government Quality Assurance Inspector to distinguish between satisfactory and unsatisfactory performance.

c. Lot (Population Size): The total number or required services per inspection period from which a sample is to be drawn.

d. Reject Level (RL): The RL is the allowable margin of error allowed to the Contractor under the

Random and Planned Sampling Methods. When the observed total number of defects (inspection failures) per inspection period is equal to or greater than the RL, the work will be considered unsatisfactory. Unsatisfactory ratings will require corrective action and/or deductions and will include a review of the Contractor’s Deficiency Report issued by the COR or authorized representative.

e. Sample Size: The number of samples to be taken per lot size as determined by Table 1 and 2.

f. Inspection Level: The level of inspection chosen by the government for any particular service.

Inspec…