A04_SOW_(PULL_Window_Washing)_Amended_12Apr22_0003.pdf

Solicitation # 140P6222Q0002 PULL Window Cleaning

SECTION C

SCOPE OF WORK

3.1. INTRODUCTION

The work covered in this specification includes furnishing all labor, equipment, supplies and supervision necessary for a complete exterior window cleaning service for the Administration Clocktower Building at the Pullman National Monument. It shall be understood that in addition to these services, all tasks incidental to the cleaning functions not specifically listed, but normally include in general window cleaning practices will be provided.

3.2 BACKGROUND

Contractor will clean all outside-facing windows (i.e. windows that are part of the building envelope) including glass, frames and sills on the Administration Clocktower Building, located at 11001 S Cottage Grove Ave, Chicago, IL 60628. The Administration Clocktower building is 3 stories high and the highest window in this scope of work is approximately 50 feet above ground level.

The attached as built drawings with window schedule identifies the included windows, locations, and sizes. All windows except those numbered 6xx are included in this scope. The base, second, and fourth option years should only include the first-floor windows. The first, second, and third floor windows should be included in the first and third option years.

3.3. SCOPE OF WORK

3.3.1. Definitions and Specifications:

• Contractor shall clean inside and outside of both primary window and storm window for windows that have storm windows. For windows with screens, screens should be removed and repaired as necessary and re-installed following cleaning. All windows identified in the referenced window schedule (Attachment 1) as “RESTORE” are wood and have storm windows. All windows identified in the referenced window schedule as “NEW” are aluminum and have screens.

• The Contractor shall perform this service once during the base year and once per each applicable option year during the performance period of the contract. Services will be performed during the month of May for each applicable base and option year. Specific schedules are to be coordinated with the COR in advance.

• Contractor shall provide all transportation, labor, equipment, tools, materials, and supplies to perform these services.

• If needed, the Government shall provide contractor access to indoor and outdoor clean water sources and sewage disposal.

• Accumulated dirt, paint specs, or other foreign debris must be scraped from windows. Frames shall be scrubbed to remove all dried dirt, insects, pigeon feces, debris, and other materials to be considered clean by the COR. Windowsills shall be washed clean and all drippings wiped dry. Windows are considered clean when all glass, frame, and sill surfaces are without streaks, film, staining, deposits, or debris, and have a uniform bright appearance.

• Contractor’s employees shall not utilize any Government telephones, office equipment or furnishings when on Government property.

• The Government may restrict the use of any methods and products that may cause damage to building surfaces or finishes or harm to surrounding environments.

• Contractor shall take reasonable precautions to protect all adjacent improvements, such as utility infrastructure, buildings, vehicles, equipment, hardscape, irrigation and lighting systems, and softscape, from cleaning activities, including but not limited to using appropriate cleaning solutions for the type and condition of surfaces and finishes.

• Contractor shall inspect, photo document, and immediately report to the Government any damaged or compromised work surfaces found prior to cleaning or caused by contractor personnel, such as, but not limited to, cracked or broken window glass, loose glazing or caulking around windows and frames, bent frames, and peeling or bubbling coatings and window tinting. Repairs for damage caused by contractor personnel shall be the responsibility of the contractor.

• All washing shall be done with clean solutions and immediately dried in order to prevent scratching and streaking of surfaces. All exterior aluminum surrounding windows and structural glass in curtain walls shall be cleaned with an approved solution that will not damage the finish, and an approved sealant then applied.

• All services shall be performed, and all liquid waste disposed in accordance with State of Illinois and local sewage, stormwater pollution, and wastewater discharge requirements and any other local laws and ordinances.

• Work site shall be left clean. Contractor is to remove excess cleaning solution off windowsills and ledges. Clean, dry recyclables may be disposed unbagged in Government recycling containers on site. All other waste materials shall be removed and properly disposed off-site.

• Contractor shall furnish proper supervision on the job to ensure that all work performed meets the standards outlined in this Scope of Work.

3.3.2. Work Schedule:

• Dates and times of service are to be coordinated with the COR in order to minimize disruption of Government business. Schedules shall be confirmed at least ten (10) business days in advance of service in order to provide notice to occupants.

• Cleaning at each facility shall be performed continuously until completed, unless for prescribed work breaks or due to unsafe or unproductive conditions beyond the contractor’s control, such as wet weather or temperatures that do not allow for proper cleaning. Contractor shall immediately notify the COR when such conditions arise and with an anticipated return date and time.

• Period of Performance: Work for the building must be finished, to the satisfaction of the COR, no later than 10 working days after the start date for the base period, 2nd Option Year, and 4th Option Year. The 1st Option Year and 3rd Option Year shall be completed no later than 30 working days after the start date due to the requirement to clean windows on all 3 floors. This period may be extended at the sole discretion of the Contracting Officer. Work shall be accomplished between 9:00 a.m. and 5:00 p.m., Monday through Friday, unless approved in advance by the Contracting Officer. Closure of areas to perform work as needed in coordination with the COR, and every effort shall be made to minimize the time that public areas are closed.

3.3.3. Access:

• The Administration Clocktower building is 3 stories high and the highest window in this scope of work is approximately 50 feet above ground level. The scope of work will require the use of a ladder or mechanical lift equipment with an articulating arm that provides safe access to exterior surfaces from properly paved areas. Vehicles and mobile equipment may not be driven on to turf and other landscaped surfaces or on to hardscape surfaces that are not rated for the weight.

• All work, equipment, material staging, and personnel parking must be coordinated with the Government so as not to interfere with normal schedule of events.

• No stairway, door, or exits shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress used by the public or building occupants, or to present unsafe or unhealthy conditions to contractor’s employees, the public, or the building occupants.

3.3.4. Appearance & Conduct:

• All Contracted personnel shall wear a standardized outer garment in good condition that clearly identifies the name of the Contractor while performing contracted duties on Government property.

• All services shall be performed in a professional manner, and any concerns or grievances shall be reported to the Contract Administrator.

3.3.5. Safety & Security:

• All Contracted personnel shall be trained and competent to safely perform their duties, wear appropriate personal protective equipment (PPE), and follow all procedures to safely operate equipment and apply products.

• Contract personnel shall close off area(s) and post signs indicating the area(s) are closed to pedestrian traffic when working over entrances, traveled walkways, or any area where people might cross below workers. Signs should indicate that personnel are working above.

All equipment, apparatus, or rope coils on the ground level shall also be marked off with cones and signs warning pedestrian traffic. Contractor shall provide safety cone and signs.

• Contracted personnel shall immediately report to 9-1-1 any crimes in action or other emergencies.

• Contracted personnel shall immediately report to COR any injuries on and vandalism or other damage to Government facilities, as well as any observed potential hazards to person or property.

• Contractor to provide COR with all Safety Data Sheets for all chemicals Contractor uses during the resulting Contract. Contractor will also provide a complete inventory of the types of chemicals and their purpose.