Attachment 1a_Revised Statement of Work_0001.pdf

Ocracoke Housing Repairs Statement of Work CAHA Page 1 of 28

STATEMENT OF WORK

PMIS: 254055

Repair Ocracoke Seasonal Housing

Ocracoke Island

Cape Hatteras National Seashore (CAHA) Manteo, NC

Prepared by: Benjamin A. Marnell Date: June 2020

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1.0 Section 1: Introduction

1.1 Overview:

This document is a Statement of Work (SOW) for the National Park Service (NPS). The purpose of the SOW is to describe services associated with the removal and replacement of damaged floors/ceiling, floor coverings, and roof at Quarters 137, 138, 139, and 140 at the Cape Hatteras National Seashore (CAHA).

The contractor will exercise management and operational control over and retain full responsibility for requirements as set forth in this SOW. The Government will not exercise any supervision or control over sub-contractor(s) performing the services herein. Such contract service providers will be accountable solely to the Contractor who, in turn is responsible to the Government.

Offerors are encouraged to propose process improvements and industry best practices in their proposals.

1.2 Site History:

The sound of ocean waves, the starry night sky, or the calm of the salt marshes, you can experience it all. Shaped by the forces of water, wind, and storms these islands are ever changing. The plants, wildlife, and people who live here adapt continually. Whether you are enjoying the beach, kayaking the sound, or climbing the Cape Hatteras Lighthouse there is something for everyone to explore!

1.3 Project Background:

The Quarters on Ocracoke Island were constructed in 1992. They are wood framed two-story houses. The houses are constructed on wood pilings with wood floor joists, plywood subfloor.

The first and second floor flooring consists of linoleum and carpet. The first and second floors are approximately 1,200 SF each. The first floor includes sub floor insulation with plywood underpinning. The roofs consist of asphalt shingles with felt underlayment.

In September 2018, Hurricane Florence made landfall in the North Carolina, causing significant damage and flooding to the Ocracoke Island and surrounding areas.

This Project will remove, dispose and replace existing flooring, damaged interior, insulation, underpinning and roofing which were damaged as a result of the storm.

1.4 Description of stakeholders and customers:

This Project will be managed by a Project Manager (PM) from the NPS Southeast Regional Office in Atlanta, Georgia representing CAHA. The Contractor will be responsible for all aspects of the project, from design, construction, safety, and completion. The park superintendent and staff are the project’s primary stakeholders for this work. The park will remain open to visitors while the work of this contract is executed, and the contractor will state in the proposal how the contractor intends to provide visitor access during construction. Visitors are the park’s primary customers. Occasional contact with visitors by the contractor is likely. As all resources and operations of the NPS are ultimately paid for by the U.S taxpayer, any visitors that the contractor comes into contact with while accomplishing this work should be considered a customer and be accorded all reasonable courtesy.

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2.1 Section 2: Scope of Work

2.1 Objectives of the Project:

The primary objectives of the project are:

• Pre-proposal site visit is strongly encouraged. If desired, coordinate with the

Contracting Officer.

• Review photos and information provided.

• Complete all work as specified below.

The contractor is required to meet the following objectives:

• Pre-Construction Meeting is required. This meeting will be coordinated by the contracting officer.

• Unit: 137

1. Remove and dispose of any remaining underpinning and insulation from under the building. (This should be minimal).

2. Treat the underside of the housing unit and both sides of new underpinning material with Bare Ground Solutions Mold Inhibiting Coating prior to insulation and sheathing install.

3. Install new underpinning utilizing ½” Marine Grade Plywood, and install 6” RockWool ComfortBatt Thermal Insulation, or approved equivalents.

Approx. 1,200 SF.

4. Remove and dispose of existing carpeting and flooring on the second floor as well as stairwell. First floor carpet has been removed. Bathroom flooring to remain in both bathrooms.

5. Install new Laminate Flooring in the entire unit. Home Depot Life Proof, 12mm, Water Resistant Flooring. Prepare subfloor and install per Manufacturer’s recommendations. First floor is approximately 1,000 SF, second floor and stairs are approximately 500 SF.

6. Stairs Use of pine stair tread is authorized for stairs in lieu of laminate material on stairs.

Stair tread should be stained to match, as closely as possible, the chosen color of the laminate used throughout rest of the unit.

Stairs in all units will be treated identically

7. Remove 80 SF of damaged gypsum board ceiling in the living room and stairwell.

8. Replace damaged ceiling with drywall, taped and finished. Apply popcorn finish to match existing ceiling. New drywall material must be the same thickness as the adjacent ceiling. Repaint all ceilings.

9. Clean and remove mildew from all ducting, replace all HVAC Grills/Registers.

10. Patch any small damaged areas, and re-paint all interior walls from floor to ceiling. Approximately 2,500 SF.

11. Install floor mounted door stops behind all doors to prevent future wall damage.

12. Remove and dispose of existing roof system. This includes shingles, flashings, felt underlayment, drip edge, etc. Roof is approximately 1,800 SF

13. Install new aluminum standing seam roof. ATAS International, 040 Al, Dutch Seam or approved equivalent, Stainless Steel connectors. Installed per manufacturer’s recommendations.

14. Install new HVAC System

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a) Remove and dispose of the heat pump and air handler. Remove and dispose the existing condensate drain line. Existing ducting may remain.

b) Install a new HVAC heat pump and air handler.

c) Current unit is 3 tons. Contractor to verify size requirement and state proposed size in proposal

d) New units to be 17 SEER. New system must be matching set from the same manufacturer. All four systems shall be same make and model.

e) New HVAC units must come with minimum 5 year warranty.

f) New Air handler must include an automatic condensate overflow cut-off sensor and switch, p-trap, and must drain to the exterior of the lattice skirting around the building. The condensate drain may not drip beneath the structure.

g) Existing HVAC ducting may be used – new units must be completely sealed airtight with no leaks at new connections.

h) Existing platform may be modified to mount heat pump outside the house a minimum of 48” above ground level.

i) Install new thermostats and new wiring for both indoor and outdoor units, and new disconnect for the heat pump. Conduit for wiring may be reused if size is appropriate.

• Unit: 138

1. Remove and dispose of any remaining underpinning and insulation from under the building. (This should be minimal).

2. Treat the underside of the housing unit and both sides of new underpinning material with Bare Ground Solutions Mold Inhibiting Coating prior to insulation and sheathing install.

3. Install new underpinning utilizing ½” Marine Grade Plywood, and install 6” RockWool ComfortBatt Thermal Insulation, or approved equivalents.

Approx. 1,200 SF.

4. Remove and dispose of existing carpeting and flooring on the second floor as well as stairwell. First floor carpet has been removed. Bathroom flooring to remain in second floor bathroom.

5. Install new Laminate Flooring in the entire unit. Home Depot Life Proof, 12mm, Water Resistant Flooring. Prepare subfloor and install per Manufacturer’s recommendations. First floor is approximately 1,050 SF, second floor and stairs are approximately 500 SF.

6. Stairs Use of pine stair tread is authorized for stairs in lieu of laminate material on stairs.

Stair tread should be stained to match, as closely as possible, the chosen color of the laminate used throughout rest of the unit.

Stairs in all units will be treated identically

7. Remove 20 SF of damaged gypsum board ceiling in the living room and stairwell.

8. Replace damaged ceiling with drywall, taped and finished. Apply popcorn finish to match existing ceiling. New drywall material must be the same thickness as the adjacent ceiling. Repaint all ceilings.

9. Clean and remove mildew from all ducting, replace all HVAC Grills/Registers.

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10. Patch any small damaged areas, and re-paint all interior walls from floor to ceiling. Approximately 2,500 SF.

11. Install floor mounted door stops behind all doors to prevent future wall damage.

12. Remove and dispose of existing roof system. This includes shingles, flashings, felt underlayment, drip edge, etc. Roof is approximately 1,800 SF

13. Install new aluminum standing seam roof. ATAS International, 040 Al, Dutch Seam or approved equivalent, Stainless Steel connectors. Installed per manufacturer’s recommendations.

14. Install new HVAC System

a) Remove and dispose of the heat pump and air handler. Remove and dispose the existing condensate drain line. Existing ducting may remain.

b) Install a new HVAC heat pump and air handler.

c) Current unit is 3 tons. Contractor to verify size requirement and state proposed size in proposal

d) New units to be 17 SEER. New system must be matching set from the same manufacturer. All four systems shall be same make and model.

e) New HVAC units must come with minimum 5 year warranty.

f) New Air handler must include an automatic condensate overflow cut-off sensor and switch, p-trap, and must drain to the exterior of the lattice skirting around the building. The condensate drain may not drip beneath the structure.

g) Existing HVAC ducting may be used – new units must be completely sealed airtight with no leaks at new connections.

h) Existing platform may be modified to mount heat pump outside the house a minimum of 48” above ground level.

i) Install new thermostats and new wiring for both indoor and outdoor units, and new disconnect for the heat pump. Conduit for wiring may be reused if size is appropriate.

• Unit: 139

1. Remove and dispose of any remaining underpinning and insulation from under the building. (This should be minimal).

2. Treat the underside of the housing unit and both sides of new underpinning material with Bare Ground Solutions Mold Inhibiting Coating prior to insulation and sheathing install.

3. Install new underpinning utilizing ½” Marine Grade Plywood, and install 6” RockWool ComfortBatt Thermal Insulation, or approved equivalents.

Approx. 1,200 SF.

4. Remove and dispose of existing carpeting and flooring on the second floor as well as stairwell. First floor carpet has been removed. Bathroom flooring to remain in second floor bathroom.

5. Install new Laminate Flooring in the entire unit. Home Depot Life Proof, 12mm, Water Resistant Flooring. Prepare subfloor and install per Manufacturer’s recommendations. First floor is approximately 1,050 SF, second floor and stairs are approximately 500 SF.

6. Stairs Use of pine stair tread is authorized for stairs in lieu of laminate material on stairs.

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Stair tread should be stained to match, as closely as possible, the chosen color of the laminate used throughout rest of the unit.

Stairs in all units will be treated identically

7. Repair damaged ceiling with drywall, taped and finished. Apply popcorn finish to match existing ceiling. New drywall material must be the same thickness as the adjacent ceiling. Repaint all ceilings.

8. Clean and remove mildew from all ducting, replace all HVAC Grills/Registers.

9. Patch any small damaged areas, and re-paint all interior walls from floor to ceiling. Approximately 2,500 SF.

10. Install floor mounted door stops behind all doors to prevent future wall damage.

11. Remove and dispose of existing roof system. This includes shingles, flashings, felt underlayment, drip edge, etc. Roof is approximately 1,800 SF

12. Install new aluminum standing seam roof. ATAS International, 040 Al, Dutch Seam or approved equivalent, Stainless Steel connectors. Installed per manufacturer’s recommendations.

13. Install new HVAC System

a) Remove and dispose of the heat pump and air handler. Remove and dispose the existing condensate drain line. Existing ducting may remain.

b) Install a new HVAC heat pump and air handler.

c) Current unit is 3 tons. Contractor to verify size requirement and state proposed size in proposal

d) New units to be 17 SEER. New system must be matching set from the same manufacturer. All four systems shall be same make and model.

e) New HVAC units must come with minimum 5 year warranty.

f) New Air handler must include an automatic condensate overflow cut-off sensor and switch, p-trap, and must drain to the exterior of the lattice skirting around the building. The condensate drain may not drip beneath the structure.

g) Existing HVAC ducting may be used – new units must be completely sealed airtight with no leaks at new connections.

h) Existing platform may be modified to mount heat pump outside the house a minimum of 48” above ground level.

i) Install new thermostats and new wiring for both indoor and outdoor units, and new disconnect for the heat pump. Conduit for wiring may be reused if size is appropriate.

• Unit: 140

1. Remove and dispose of any remaining underpinning and insulation from under the building. (This should be minimal).

2. Treat the underside of the housing unit and both sides of new underpinning material with Bare Ground Solutions Mold Inhibiting Coating prior to insulation and sheathing install.

3. Install new underpinning utilizing ½” Marine Grade Plywood, and install 6” RockWool ComfortBatt Thermal Insulation, or approved equivalents.

Approx. 1,200 SF.

4. Remove and dispose of existing carpeting and flooring on the second floor as well as stairwell. First floor carpet has been removed. Bathroom flooring to remain in second floor bathroom.

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5. Install new Laminate Flooring in the entire unit. Home Depot Life Proof, 12mm, Water Resistant Flooring. Prepare subfloor and install per Manufacturer’s recommendations. First floor is approximately 1,050 SF, second floor and stairs are approximately 500 SF.

6. Stairs Use of pine stair tread is authorized for stairs in lieu of laminate material on stairs.

Stair tread should be stained to match, as closely as possible, the chosen color of the laminate used throughout rest of the unit.

Stairs in all units will be treated identically

7. Repair damaged ceiling with drywall, taped and finished. Apply popcorn finish to match existing ceiling. New drywall material must be the same thickness as the adjacent ceiling. Repaint all ceilings.

8. Clean and remove mildew from all ducting, replace all HVAC Grills/Registers.

9. Patch any small damaged areas, and re-paint all interior walls from floor to ceiling. Approximately 2,500 SF.

10. Install floor mounted door stops behind all doors to prevent future wall damage.

11. Remove and dispose of existing roof system. This includes shingles, flashings, felt underlayment, drip edge, etc. Roof is approximately 1,800 SF

12. Install new aluminum standing seam roof. ATAS International, 040 Al, Dutch Seam or approved equivalent, Stainless Steel connectors. Installed per manufacturer’s recommendations.

13. Install new HVAC System

a) Remove and dispose of the heat pump and air handler. Remove and dispose the existing condensate drain line. Existing ducting may remain.

b) Install a new HVAC heat pump and air handler.

c) Current unit is 3 tons. Contractor to verify size requirement and state proposed size in proposal

d) New units to be 17 SEER. New system must be matching set from the same manufacturer. All four systems shall be same make and model.

e) New HVAC units must come with minimum 5 year warranty.

f) New Air handler must include an automatic condensate overflow cut-off sensor and switch, p-trap, and must drain to the exterior of the lattice skirting around the building. The condensate drain may not drip beneath the structure.

g) Existing HVAC ducting may be used – new units must be completely sealed airtight with no leaks at new connections.

h) Existing platform may be modified to mount heat pump outside the house a minimum of 48” above ground level.

i) Install new thermostats and new wiring for both indoor and outdoor units, and new disconnect for the heat pump. Conduit for wiring may be reused if size is appropriate.

• General Site Notes

1. Coordinate the demolition tasks with installation of the new roof to prevent exposure to the weather conditions and potential water infiltration into the buildings. Contractor will provide tarps and temporary covers in the event of rainfall

CAHA Page 8 of 28 forecast. Contractor will install tarps and temporary covers if a roof is left unfinished over a weekend.

2. All wall paint to be Sherwin Williams Duration, Egg Shell Sheen, color to match existing, ceiling to be SW Eminence High Performance Ceiling Paint, or approved equivalents. Prepare surface and apply according to manufacturer’s recommendation.

3. Contractor is responsible for final removal and legal disposal of all demolition debris.

4. The Contractor will be solely responsible to verify all quantities and measurements.

All quantities and measurements listed in this SOW are estimates for reference only.

5. Work must be completed by craftsmen licensed in the appropriate area for the work they are completing (electrical, HVAC, roofing, etc…)

6. Protect landscaping from damage while the work is being executed.

7. Site is to be left clean and orderly at the end of each day.

8. All work will be performed in a safe, professional manner according to accepted industry standards.

9. Contractor will be responsible for purchasing all project materials and tools.

10. Contractor will be solely responsible for marking of all public Utilities.

11. Prepare and submit all required quality assurance reporting documentation in a timely manner.

12. Accomplish all demolition and construction activities within the established time limits.

13. Demobilize from the site. Remove all construction associated debris and equipment from the worksite. Ensure no old roofing nails or tacks remain around the housing units. Contractor must walk around the entire perimeter of the house with a magnet. Rehabilitate all areas affected by the work to match existing conditions. Regrade, fill holes, and reseed all lawn areas damaged by the work.

Seed mix will be provided by the park facility manager.

14. Close Project. Complete all administrative requirements necessary to close project within 2 weeks of final acceptance of site work.

The location of the work is shown in SOW Attachment B.

2.2 Contractor Responsibilities:

2.2.1 Personnel and Equipment:

The contractor will provide all personnel, expertise, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the work as defined in this SOW except for those items specified as government furnished property and services. Any quantities, drawings, or photos in this SOW are for reference/estimates only; the contractor is solely responsible to verify all project quantities, measurements and existing site conditions.

2.2.2 Documentation:

The contractor will be responsible for the documentation of all efforts to include architectural/engineering drawings, shop drawings, product submittals, licensing agreements, quality control documents, material testing results, permitting, and any other documentation required per this SOW or the CO.

2.3 Work Location:

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The work will be performed at the Ocracoke Island Housing and Maintenance area on NPS Road Ocracoke Island, NC. The physical street address is 89 NPS Rd Ocracoke, NC 27960. Contractor will be responsible for all material and personnel transport to and from the Ocracoke Island work site.

2.4 Scope of Work:

The Contractor will execute the work in coordination with the NPS as described in Section 2.1 of this Statement of Work.

2.4.1 Materials Quality:

The NPS requires that commercial grade products with a service life of no less than 20 years be used for products that are not mentioned specifically by name.

2.4.2 Codes and Standards:

The NPS requires that all work to be performed to all applicable local, county and state codes and standards.

2.4.3 Aesthetic Quality:

The NPS requires that all work, including those elements that are typically hidden from normal view or inspection, be installed in a neat and workmanlike manner.

2.5 Period of Performance:

The period of performance will be 180 calendar days from issuance of a notice to proceed by the NPS Contracting Officer.

2.6 Required Plans and Submittals:

2.6.1 Quality Control Plan (QCP):

The contractor will develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The QCP is to be delivered to the COR in accordance with the submittal register provided in Attachment A. After acceptance of the quality control plan the contractor will receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A revised copy of the QCP will be submitted to the COR within 5 working days when changes are made thereafter.

2.6.2 Safety/Accident Reporting Plan

The contractor will develop a Safety/Accident Reporting Plan to cover the following:

Prior to a Notice to Proceed order is issued, the Contractor will submit and receive approval on a site-specific Safety Plan.

The Contractor and their employees will always comply with all Occupational Safety and Health Administration (OSHA) standards.

The Contractor is responsible to safeguard the project site as work is being performed. Contractor shall use signs, warning devices, and barriers will be used to protect the public, government and contractor employees.

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The Contractor will ensure that all reasonable precautions are taken to protect the public in the areas where work is being performed.

The Contractor will immediately report to the COR any potential hazards found by Contractor’s employees on the project.

The Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under this contract.

All reportable accidents, which are those resulting in death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident in excess of $100, will be reported to the Contracting Officer and COR immediately. Within 7 days of a reportable accident, the contractor will fill out and forward to the Contracting Officer an Accident/Property Damage Report (Form CM-22).

If the Government determines that the Contractor did not use reasonable care for Government property and caused damage to or loss of said property, the Contractor will repair the damage or replace the property, at no cost to the Government. If the Contractor fails or refuses to make such repairs or replacement, the Contractor will be liable for the cost, which will be deducted from the contract payment.

2.6.3 Inclement Weather Preparedness/Hurricane Plan

Prior to commencement of work, Contractor must provide weather preparedness plan in writing to the Park should unfavorable weather patterns develop during construction. The Contractor and Park will mutually agree upon a plan to secure the site and/or materials. No reimbursement or additional cost will be applied to Park for carrying out the plan. The Contractor will not be entitled to, and the Park will not be responsible for, any claim for additional compensation as a result of Contractor's compliance with the weather preparedness plan.

2.6.4 Erosion Control Plan

N/A

2.6.5 Design, Product, and Other Project Management Submittals:

Design, product, and other submittals required by the COR to effectively manage the project are indicated in the submittal list provided in SOW Attachment A. A submittal register will be provided under separate cover after the contract is awarded. The Contractor will provide the required submittals to the NPS in accordance with the procedures described in SOW Attachment A.

2.7 Recognized Holidays:

The contractor is not authorized to work at the site on Federal Holidays unless specifically authorized in writing by the NPS Contracting Officer. Requests to work over a holiday must be received no less than 3 working days prior to the holiday.

2.8 Hours of Operation:

The contractor is responsible for conducting business at the site between the hours of 7:00 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of these hours will not routinely be approved, and must be requested with the Park and COR no less than 72 hours prior.

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The contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor will keep in mind that the stability and continuity of the workforce are essential.

2.9 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend a post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings will be at no additional cost to the government.

2.10 Construction Staging Area

The contractor can stage material and equipment near each housing unit as needed.

2.11 Construction Schedule

As per Submittal Register

2.12 Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. The CO will issue A letter of designation to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.13 Key Personnel: The following personnel are considered key personnel by the government:

Contracting Officer:

Lara Wood Contracting Officer Southeast Region, Hurricane Recovery C: 828-243-3466 Email: Lara_wood@nps.gov

2.13.1 Site Superintendent:

The contractor will provide a site superintendent who will be responsible for the performance of the work. The site superintendent will have full authority to act for the contractor on all contract mailto:Lara_wood@nps.gov

CAHA Page 12 of 28 matters relating to daily operation of this contract. The site superintendent or alternate will be present on site at all times when the contractor’s employees are working.

2.13.2 Alternate Site Superintendent:

The alternate site superintendent will have full authority to act for the contractor on all contract matters relating to daily operation of this contract when the Site Superintendent is not on site.

The site superintendent or alternate will be present on site at all times when the contractor’s employees are working.

3.0 Section 3: Government Furnished Items and Services

3.1 Services

The Government will supply no service to the contractor.

3.2 Facilities

There are restroom facilities available for contractor use in the Park Facility Maintenance Building. Contractor is always expected to be respectful of the facilities.

3.3 Utilities

Power and water is available through a standard residential panel and outlets, water is available via a garden hose style spigot at each house. The Contractor will instruct employees in utilities conservation practices. The contractor will be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish appropriate work tasks.

3.4 Equipment

The Government will provide no equipment to the Contractor.

3.5 Materials

The Government will provide no materials to the Contractor.

4.0 Section 4: Project Objectives and Measures

4.1 Confirm the Functional Requirements of the Work.

4.1.1 Task Description:

The contractor will be familiar with the requirements stated in this statement of work and meet with the project manager and park staff to gain a clear understanding of the functional requirements of work desired.

4.1.2 Acceptable Quality Level:

The CO/COR will organize and conduct a pre-construction meeting with the contractor, park superintendent and staff within three weeks of Contract Award. The objective of the meeting is to discuss and coordinate the Contractor’s proposed approach to accomplishing the work, establish clear lines of communication and authority, and confirm specific details of the timeline for completion.

4.2 Confirm Existing Conditions, and Provide Product Submittals/Samples

4.2.1 Task Description:

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The Contractor will be solely responsible to confirm existing site conditions and measurements.

All quantities, measurements, and photos in this SOW are for reference only. Product submittals related to the proposed work will be prepared and submitted to the NPS. Work will be executed as described in the submittals.

4.2.2 Acceptable Quality Level:

All design/shop drawings of the proposed work will be prepared using an electronic drawing program such as AutoCAD or similar. Drawings will be scaled and contain detail sufficient to communicate the intent of the designer and permit a thorough and detailed on-site inspection of the work by NPS inspectors. See Attachment A for list of drawing requirements. Hand drawn sketches of the proposed work are not acceptable shop drawings and will be rejected without review. Product submittals may be cut sheets but must clearly indicate the specific item to be used. Product submittals that do not indicate the specific item to be approved will be rejected without review.

4.3 Protect Existing Resources from Damage:

4.3.1 Task Description:

Protective material, barriers, and marking tape will be installed as necessary to ensure that the foundation, walkways, adjacent waters and landscape are reasonably protected from impact damage during the work, and to prevent visitors from entering the area.

4.3.2 Acceptable Quality Level:

100% compliance

4.4 Remove and Dispose of Existing Underpinning, Insulation, Flooring, Damaged Interior, and Roofing

4.4.1 Task Description:

100% of existing underpinning, insulation, carpeting, flooring, damaged ceiling areas, damaged sub-flooring, and roofing is removed and disposed of in legal landfill or disposal/recycling facility.

All fasteners securing drywall, roofing, or other materials as well as shingles, flashings, felt underlayment, drip edge, etc. are removed and disposed of. Minimize disturbance to the surrounding areas.

4.4.2 Acceptable Quality Level:

100% of underpinning, insulation, carpeting, flooring, damaged ceiling areas, damaged sub-flooring, and roofing is removed including all fasteners to facilitate installation of new material.

Demolition tasks are coordinated with installation of the new roof to prevent exposure to the weather conditions and potential water infiltration into the buildings. All demolished material will become the property of the contractor for final disposal or recycling.

4.5 Install New Underpinning, Insulation, Drywall, Flooring, and Roofing

4.5.1 Task Description:

New underpinning utilizing ½” marine grade plywood and 6”, R-19, paper faced on both sides fiberglass insulation is installed under each unit. New water-resistant laminate (i.e. PERGO) or Luxury Vinyl flooring is installed on first and second floors and stairwells. New subflooring, ¾” treated plywood, is installed in Quarters 137 where damaged subflooring has been removed.

New drywall is installed, taped and finished in areas where damaged ceiling material was

CAHA Page 14 of 28 removed and popcorn finish has been applied to match existing ceiling. New aluminum roofing is installed.

4.5.2 Acceptable Quality Level:

100% of work is completed, inspected, and accepted by NPS Project Manager and CAHA Facility Manager. Flooring samples and color charts are pre-approved by the COR and flooring has a lifetime warranty for residential usage. Subsurface is prepared as specified by the manufacturer before application of finished product. New drywall material is the same thickness as the adjacent ceiling. New roofing is rated for 130 mph minimum rating and installed per manufacturer and local building code requirements to meet the wind rating. All new material is installed per manufacturer’s recommendations.

4.6 Clean Ducting, Grills, and Walls and Paint Walls

4.6.1 Task Description:

Ducting, grills and interior walls are 100% clean and free of mildew. 100% of interior walls are re-painted from floor to ceiling.

4.6.2 Acceptable Quality Level:

100% of work is completed, inspected, and accepted by NPS Project Manager and CAHA Facility Manager.

4.7 Quality Assurance Reporting

4.7.1 Task Description:

Daily reports will be consolidated and submitted to the COR weekly. Project management submittals will be submitted and approved as indicated on the Transmittal Register. Product submittals will be approved in advance of procurement and installation.

4.7.2 Acceptable Quality Level:

90% of daily reports will be received complete and on time. 100% of pre-construction project management submittals will be received and approved prior to procurement and installation.

4.8 Demobilize Project

4.8.1 Task Description:

Remove all construction associated debris and equipment from the worksite. Repair any damage to adjacent structures and reseed damaged lawn areas affected by departure.

4.8.2 Acceptable Quality Level:

4.9 Project Closure

4.9.1 Task Description:

Complete all administrative requirements needed to close the project within 2 weeks of final acceptance of site work.

4.9.2 Acceptable Quality Level:

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SOW Attachment A Submittal Procedures and List of Required Submittals

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with the requirements.

1.3 GENERAL SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with Contract Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittal List: A submittal list has been attached to the end of this Specification Section. The intent is to provide an overall summary of submittal requirements and not a comprehensive list.

The requirements of the individual Specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

C. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review will commence on Contracting Officer’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Allow 10 days for review of each re-submittal.

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2. Informational Submittals

a. Review: Allow 10 days for review of each submittal.

D. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

E. Additional Copies: Unless additional copies are required for final submittal, and unless Contracting Officer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned.

F. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form. Contracting Officer will discard submittals received from sources other than Contractor.

1. CM-16 Transmittal Form: All material submittals will be transmitted using National Park Service form CM-16. (This form can be downloaded from the Workflows website at http://www.nps.gov/dscw/con_subreview21.htm.) No action will be taken on a material submittal item unless accompanied by the transmittal form.

2. Documents required in division 1 are to be delivered under separate cover letter. Do not use the CM-16 Transmittal form for these documents.

G. Identification:

1. Include the following information on each transmittal sheet:

a. Project name, Park, PMIS number, Contract number.

http://www.nps.gov/dscw/con_subreview21.htm

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b. Date.

c. Submittal number or other unique identifier, including revision identifier.

i. Submittal number will be a sequential number (e.g., 001). Re-submittals will include an alphabetic suffix after another decimal point (e.g., 001.A).

H. Re-submittals: Make re-submittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations.

1.4 CONTRACTOR’S USE OF CAD FILES

A. General: NPS has no CAD files associated with the project.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer’s written recommendations.

b. Manufacturer’s product specifications.

c. Manufacturer’s installation instructions: When Contract Documents require compliance with manufacturer’s printed instructions, provide one complete set of instructions to Contracting Officer and keep another complete set of instructions at the project site until substantial completion.

d. Manufacturer’s catalog cuts: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

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h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

4. Number of Copies: Submit four copies of Product Data, unless otherwise indicated.

Contracting officer will return one copy. Retain copy as a Project Record Document.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shop work manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

k. Relationship to adjoining construction clearly indicated.

l. Seal and signature of professional engineer if specified.

m. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Sheet Size: Submit shop drawings electronically in .pdf format. When requested specifically, submit paper copies of shop drawings on sheets at least 8.5 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit four copies of each submittal. Contracting Officer will return one copy.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Submittal Number and title of appropriate Specification Section.

3. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

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4. Samples for Initial Selection: Submit manufacturer’s color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit two full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer’s product line. Contracting Officer will return submittal with options selected.

5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit four sets of Samples. Contracting Officer will retain three Sample sets; remainder will be returned. Retain Sample set as a Project Record Sample.

E. Construction Materials: The Contractor is encouraged to submit for approval products made of recycled or environmentally responsible material. Every effort will be made by the National Park Service to approve these materials.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals as required in this SOW or as requested by the CO.

1. Number of Copies: Submit Informational Submittals electronically whenever possible.

When submitting on paper, provide three copies of each submittal, unless otherwise indicated. Contracting Officer will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications will be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Informational submittals that do not comply with the requirements specified in the Contract Documents will be rejected and one copy will be returned.

PART 3 - EXECUTION

3.1 CONTRACTOR’S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions.

3.2 CONTRACTING OFFICER’S ACTION

A. General: Submittals will be returned disapproved without technical review if identification information is missing, not filled in, or if placed on the back of the submittal; an incorrect number

CAHA Page 20 of 28 or format of submittals is provided; the transmittal form is incorrectly filled out; submittals are not coordinated; or submittals do not show evidence of Contractor’s approval.

1. Any work done or orders for materials or services placed before approval will be at the Contractor’s own risk.

B. Action Submittals: Contracting Officer will review each submittal, make marks to indicate corrections or modifications required, and return one copy. Contracting Officer will annotate the CM-16 Transmittal Form indicating the action taken, as follows:

1. The returned submittal will be marked in one of three ways as defined below:

a. APPROVED: Acceptable with no corrections.

b. APPROVED WITH NOTATIONS: Minor corrections or clarifications required. All comments are clear, and no further review is required. The Contractor will address all review comments when proceeding with the work.

c. DISAPPROVED - RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor will revise and resubmit with changes clearly identified.

C. Informational Submittals: Contracting Officer will review each submittal and will not return it or will reject and return one copy if it does not comply with the requirements. Contracting Officer will forward each submittal to appropriate party.

D. Partial submittals are not acceptable, will be considered non-responsive, and will be returned without review.

END OF SECTION

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LIST OF REQUIRED SUBMITTALS

1.0 Submittals Due Prior to Issuance of Notice to Proceed

1.1 Contracting General Conditions - includes bond, insurance, list of subcontractors, and all other legal documents and certifications required by the CO to execute the contract. Submittals should be sent directly to CO for approval. No transmittal slip required.

2.0 Submittals Due After Issuance of Notice to Proceed and Prior to Start of Work

2.1 Designation letter and description of qualifications of Superintendent, and Assistant

Superintendent

2.2 Quality Control Plan to include qualifications of subs

2.3 Accident Prevention / Safety Plan

2.4 Inclement Weather Plan

2.5 Project Schedule

2.6 Mold Inhibiting Coating

2.7 Underpinning…