A04_Scope_of_Work_REVISION_0001.pdf

SCOPE OF WORK

FOR MONITORING, MAINTENANCE AND TESTING

OF FIRE AND INTRUSION ALARM SYSTEMS

AT RICHMOND NATIONAL BATTLEFIELD PARK

AND MAGGIE L. WALKER NATIONAL HISTORIC SITE

PART 1 – GENERAL INFORMATION

1.1 An alarm monitoring, testing and maintenance service agreement is required for fire and intrusion alarm systems at Richmond National Battlefield Park (RICH) and Maggie L. Walker National Historic Site (MAWA). The period of performance from the date of award and each performance period will be twelve (12) months. The proposed award will include a base period and two option periods. The option periods will be exercised at the discretion of the government.

1.2 Location: The alarm systems are located at facilities in the City of Richmond, Hanover, and Henrico, Counties, VA.

1.3 Regular Working Hours: Regular working hours at the parks are from 8:30 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays. All work shall be scheduled during regular working Hours.

1.4 Notification: The Contractor shall notify the Contracting Officer (CO) and the Contracting Officers Representative (COR) whom serves as the single point of contact, refer to Part 6 of this document, at least 48 hours in advance for all work in occupied housing units or other facilities located within the park.

1.5 Work Restrictions: MANDATORY 48-hour notification to the CO and the COR for entry into occupied government housing and any other security sensitive areas, these areas will be identified at the pre-construction meeting.

1.6 Waste Disposal: The Contractor shall properly dispose of solid waste materials offsite.

PART 2 – FIRE AND INTRUSION ALARMS MONITORING

2.1 Description of Work: The contractor shall provide the necessary equipment, supervision, and staff to monitor multiple fire and intrusion alarm systems, conduct annual testing, identify system deficiencies and the develop cost estimates for repairs, and for the potential completion of repairs as a modification to the contract.

2.2 Qualifications and Experience:

Monitoring station services shall utilize UL approved and employ certified service technicians.

Contractor must employ certified technicians that are proficient in the installation, testing and maintenance of “Ademco”, “Honeywell” and “Radionics/Bosch” equipment. Contractor must provide proof of “Incipient” fire alarm protection system repair experience.

Selected contractor will have at least three years’ experience in monitoring and servicing Ademco/Honeywell and Radionics/Bosch systems/equipment.

2.3 Alarm Monitoring:

Monitoring station must have the capabilities to arm, disarm, bypass, change codes, and reprogram control panels remotely from the monitoring station (where equipment is capable) upon request from the Contracting Officer’s Technical Representative (COTR).

24-hour monitoring and immediate notice of all alarms will be made to the individuals and agencies listed on the “Call Out List”. This list will be provided to the contractor.

Enhanced monitoring capabilities will be maintained to permit the monitoring station to provide the specific sensor and specific building that has been activated to the individuals and agencies listed on the Call Out List.

2.4 Deliverables: Opening and closing reports, which includes monthly status reports, will be provided to the COTR on request.

2.5 Programming: Initial programming, inspection and monitoring connections must be compatible with present systems and completed prior to October 1 of a new fiscal year or the first day of transition when newly awarded. System(s) will be programmed with each user having a separate and unique pin number, which includes, twice annually, changes/updates to users pins at no additional charge.

2.6 Contractor will provide, at the time of their quote a list of three references for similar monitoring and maintenance service previously performed on Ademco/Honeywell and Radionics/Bosch equipment. Additional information regarding Incipient and FCI/DMP experience or goals will be provided by the government.

2.7 Contractor will ensure access to alarm system(s) upon expiration of termination of this service contract without additional cost to the Government. Access will include all programming information remaining in place including zone information, employee pass codes, alarm panels including default lock codes, and will ensure the systems report as a local alarm at the time of expiration/termination. The only programming information that will be removed is the current contractor’s receiving account numbers, receiver telephone numbers, and remote lock out codes.

2.8 The government requires electronic submission of all invoices via IPP.gov. Invoice(s) must itemize charges per park site so that the park and service being billed is easily identified as covered by the contract.

PART 3 – FIRE ALARM SYSTEM INSPECTION, TESTING AND MAINTENANCE SERVICES

3.1 Description of Work: The contractor shall provide the necessary equipment, supervision and staff to perform inspection and testing of various fire detection and life safety systems and components in accordance with applicable sections of the National Fire Protection Association (NFPA) codes and standards; the identification of system deficiencies and the development of cost estimates for repairs; and the possible completion of repairs as a modification to the contract. Service includes inspection, testing, and preventative maintenance of all fire detection devices including alarm panels, smoke detectors, heat detectors, and alerting devices such as strobe lights, sirens, and alarm bells.

3.2 Qualifications and Experience: The Contractor shall be qualified in the inspection, testing and repair related to their field of experience. The Contractor shall have continuously performed inspection and testing in their field of experience in the State of Virginia for the past five (5) years. The Contractor shall be factory trained and currently certified for the applicable system and shall provide documentation of this certification to the CO. All documentation shall be provided prior to commencing work under this contract.

3.3 Reference Codes and Standards: Current NFPA codes and standards apply to this scope of work. The Contractor shall adhere to the latest version of the NFPA codes and standards for the inspection, testing, and repair of specified fire detection systems.

3.4 Inspection and Testing of Fire Detection Systems: The work shall be completed by qualified personnel as outlined in Section 3.2. This work shall be based on the minimum annual requirements as outlines in the applicable NFPA requirements for the type of system installed and the frequency of inspection from Table 3.2. Within 30 days of receiving the delivery order the Contractor shall submit to the CO a proposed work schedule for each Fire Suppression System. The Contractor shall complete and submit inspection forms (which cover the minimum requirements of the NFPA forms) and any pertinent NFPA testing forms for each system within 14 days.

3.5 Identify System Deficiencies: The Contractor shall identify the deficiencies in each system. Each deficiency shall include the applicable code and/or standard citation(s) that warrant the repair, and shall be identified as “minor”, “essential” or “critical” (posting an imminent hazard or threat to employees, visitors, or the resource). Repairs deemed to be “critical” shall immediately be brought to the attention of the CO/COR.

3.6 Develop Cost Estimates: The Contractor shall develop Class C cost estimate to remedy the deficiencies and complete the repairs. In addition to fire protection related costs, the cost estimate shall include any patching, painting, clean-up, or other trade work necessary to complete the work and provide a fully inspected system.

3.7 Deliverables: The Contractor shall complete and submit the following deliverable in a timely fashion (not to exceed 10 calendar days) to the CO.

Annual Inspection Forms for each fire protection system (refer to Table 3.2.)

Class C cost estimate (Refer to Section 3.4)

PART 4 – EMERGENCY SERVICE CALLS

4.1 Emergency Service Calls: The contractor shall be required to respond to emergency service calls within twelve (12) hours from the time the call for service is received. The scope of an Emergency Service Call includes all efforts necessary to respond to and fix the problem. They are limited to a total effort not to exceed 8 man-hours of labor and a material cost of $200.00. On average, the park requires six (6) Emergency Service Calls per year.

4.2 Labor Rate: It may be determined that a minor repair is necessary that is not covered in the Annual Maintenance Service and exceeds the scope of an Emergency Service Call. When this is the case, the contractor shall provide a detailed estimate for the work to include all labor and material to make the repair. All associated costs must be included in the estimate under the labor and material line items for a total cost to make the repair complete and ready for use. The labor rate quoted by the contractor shall be all inclusive to include payroll taxes, mark-ups, and any burdens.

4.3 Material: It may be determined that a minor repair is necessary that is not covered in the Annual Maintenance Service and exceeds the scope of an Emergency Service Call. When this is the case, the contractor shall provide a detailed estimate for the work to include all labor and material to make the repair. All associated costs must be included in the estimate under the labor and material line items for a total cost to make the repair complete and ready for use. The material price shall be based on the cost incurred by the contractor from the supplier plus any Fixed Burden Rate. The Fixed Burden Rate is defined as a factor adjustment for any direct or indirect costs associated with providing the material including any mark-up included. An example of how to quote material is given in the Exhibit Line Item No. (ELIN) Schedule.

PART 5 – GOVERNMENT FURNISHED MATERIALS AND SERVICES

5.1 Materials: The NPS will furnish the following materials in support of this contract:

Contact information (“Call-out list”) for notifications in the case of alarm activations.

Construction or as-built drawings of facilities, if available.

Photos of the facilities and/or fire protection systems, upon request.

5.2 Services: The NPS will furnish the following materials in support of this contract:

Provides additional background information, if necessary.

Furnish additional government materials upon request.

Review and approve vendor product submittals.

PART 6 – NPS ROLES AND CONTACT INFORMATION

6.1 Regional Fire Protection Engineer/Authority Having Jurisdiction (AHJ) approves technical aspects of the work and advises parks on NFPA requirements: Vincent Esposito, National Park Service, Northeast Region, 200 Chestnut Street, Philadelphia, PA 19106; (215) 597-0043; vince_esposito@nps.gov

6.2 Contracting Officer’s Representative (COR) represents the CO and serves as the single point of contact for technical questions with respect to the contract. Cecil Henry, National Park Service, RICH/MAWA, 1990 Maintenance Way, Henrico, VA 23231; Maint Office (804)226-5060 Cell (804)316-7200; cecil_henry@nps.gov mailto:vince_esposito@nps.gov mailto:cecil_henry@nps.gov

List of Monitored Sites and Alarm Systems at Richmond National Battlefield Park and Maggie L. Walker National Historic Site

CHIMBORAZO VISITOR CENTER

3215 E. Broad St., Richmond, VA 23223 Panel: Ademco Vista 100 Keypad: 1 Heat detectors: 8 Smoke detectors: 26 Manual pull stations: 7 Panic: 1

COLD HARBOR VISITOR CENTER

5515 Wright Anderson Dr., Mechanicsville, VA 23111 Panel: Regency 4720 Burglary/Fire master panel and Fire Lite MP-24 slave panel Keypad:1 Heat detectors: 5 Smoke detectors: 1 Manual pull stations: 0 Strobe: 3 Horn: 2

FORT HARRISON RANGER OFFICE:

1990 Maintenance Way, Henrico, VA 23231 Panel: Ademco Honeywell Vista 128 FBP Keypad:1 Heat detectors: 1 Smoke detectors: 3 Manual pull stations: 2 Horn/Strobe: 2 Ext. Siren: 1

FORT HARRISON VISITOR CENTER:

8621 Battleground Park Rd, Henrico, VA 23231 Panel 1: Ademco Honeywell Vista 128 FBP Panel 2: Fire Lite MS-5024 (Restroom) Keypad:1 Heat detectors: 1 Smoke detectors: 3 Manual pull stations: 1 Horn/Strobe: 2 Ext. Siren: 1

GARTHRIGHT HOUSE

6019 Cold Harbor Rd. Mechanicsville, VA 23111 Panel: Fire Lite MS 4024 Keypad: 1 Heat detectors: 10 Smoke detectors: 5 Manual pull stations: 1 Horn/Strobe: 1 Ext. Siren: 1 Cellular Line: 1

MAINTENANCE COMPLEX

1990 Maintenance Way, Henrico, VA 23231 Panel: Ademco Vista 128 FBP Keypad: 2 Heat detectors: 4 Smoke detectors: 6 Manual pull stations: 5 Horn/Strobe: 1 Ext. Siren: 1

MAGGIE L. WALKER NATIONAL HISTORIC SITE:

602 N. 2nd Street, Richmond, VA 23219 Panel: Bosch B9512G Fire & Intrusion Control Panel Keypad: 12 Heat detectors: 5 Smoke detectors: 104 Manual pull stations: 26 Horn/Strobe: 23 Siren/Lite: 21 Strobe: 6 Cellular Lines: 1 Elevator Account: 1

SHELTON HOUSE:

7273 Studley Rd., Mechanicsville VA 23116 Panel: Honeywell S1632 Fire and Intrusion Panel Keypad: 1 Heat detectors:

Smoke detectors:

Manual pull stations: 1 Horn/Strobe: 1 Ext. Siren: 1 Cellular Line: 1

WATT HOUSE:

6283 Watt House Rd, Mechanicsville, VA 23111 Panel: Fire Lite MS 4024 Keypad: 1 Heat detectors: 6 Smoke detectors: 8 Manual pull stations: 1 Horn/Strobe: 1 Ext. Siren: 1 Cellular Line: 1