A04_SOW_Fountain_Maintenance.docx

SCOPE OF SERVICES

Maintain Display Pool/Fountains at Various Memorials within the National Mall and Memorial Parks

ISSUED: February 2018

SCOPE OF SERVICES

MAINTAIN DISPLAY POOL/FOUNTAIN

AT VARIOUS MEMORIALS WITHIN

THE NATIONAL MALL AND MEMORIAL PARKS

1. BACKGROUND

A service requirement is needed to periodically inspect and maintain the water and flame features at the American Veterans Disabled for Life Memorial (AVDLM) in a clean and clear water condition with the flame system operating throughout the season. The existing treatment system consists of a chemical feeder and sand filer that are approximately 2 years old. This equipment requires that careful scheduled periodic inspections be conducted. The mechanical room for the fountains contains small amounts of chlorine and bromine use in the water treatment system. There are two (2) backflow preventer that will require annual testing and reporting.

A service requirement is needed to periodically inspect and maintain the water features at the Japanese American Friendship in a clean and clear water condition operating throughout the season. The existing treatment system consists of a chemical feeder and sand filer. This equipment requires that careful scheduled periodic inspections be conducted. The mechanical room for the fountains contains small amounts of chlorine and bromine use in the water treatment system. There are three (3) backflow preventer that will require annual testing and reporting.

A service requirement is needed to periodically inspect and maintain the water features at the Korean Veterans War Memorial in a clean and clear water condition with the system operating throughout the season. The existing treatment system consists of a chemical feeder and sand and UV filters. This equipment requires that careful scheduled periodic inspections be conducted. The mechanical room for the fountains contains small amounts of chlorine and bromine use in the water treatment system. There is one (1) backflow preventer that will require annual testing and reporting.

A service requirement is needed to periodically inspect and maintain the water features at the George Mason Memorial in a clean and clear water condition with the system operating throughout the season. The existing treatment system consists of a bromine chemical feeders, sand filers, pH controller and UV sanitizers that are all as brand new as of 2018. This equipment requires that careful scheduled periodic inspections be conducted. The mechanical room for the fountains contains small amounts of chlorine and bromine use in the water treatment system. There is currently one (1) backflow preventer that will require annual testing and reporting.

2. PURPOSE

The purpose of this contract is to provide for seasonal operation and preventative maintenance and on-site inspections of the display pool/fountain systems.

3. LOCATION

All work is located in the National Mall and Memorial Parks:

1. American Disabled Veterans for Life Memorial (AVDLM), 150 Washington Ave. SW Washington, DC 20024.

2. Japanese American Friendship Memorial, Between Louisiana Ave NW, D St. NW/NE and New Jersey Ave NW, Washington, DC 20001.

3. Korean Veterans War Memorial, 10 Daniel French Drive SW.

4. George Mason Memorial, West Potomac Park within Washington, D.C. at 24 E Basin Drive SW.

The fountains are located in high visitation areas and before work is performed, safety barriers and employee identification shall be in place.

4. SCOPE OF WORK

Independently, and not as an agent of the government, the contractor shall provide the National Park Service, with all labor, supplies, materials, equipment and travel, necessary to perform seasonal operations, preventative and corrective maintenance and on-site inspection of water systems, treatment systems, flame systems (where applicable) at American Veterans Disabled for Life Memorial, Japanese American Friendship Memorial, Korean Veterans War Memorial and the George Mason Memorial, National Mall and Memorial Parks. The work shall include but is not limited to the following:

A. Spring Start Up – Includes performing preventative maintenance inspections on all pumps, motors, filters, ultraviolet (UV) controls (where applicable) and/or chemical feeders; as well as annual testing and reporting of backflow preventer(s).

B. Maintain a clean and healthy water feature, which includes clear water circulating through the pump and filtration system throughout the season.

C. Daily inspection of the ultraviolet system piping (where applicable), fountain controls, and filtering systems. Clean filters and manage system controls as necessary to maintain clear and sanitized water.

D. Apply aquatic maintenance chemicals and controls as necessary to maintain clear water quality during season. All chemicals must be approved by the Park before application. (April - November 30).

E. Maintain proper pH balance in fountains and provide chemical analysis daily (minimum 6 days per week). All chemicals must be approved by the Park before application.

F. Control all algae bloom formations and remove all debris from fountain bottom, daily (minimum 6 days per week). Fountain bottom shall remain clean at all times. Contractor will need to drain and steam clean pool bottom if an algae bloom occurs. Then re-fill pool and maintain operations.

G. Provide on-site visits following major storms or events causing extraordinary runoff.

H. Provide monthly reports of water quality and problems.

I. Provide Fall shutdown drainage, shut down and cleaning and ensuring all treatment equipment is winterized as needed. Provide a list of need maintenance materials; i.e. belts, gaskets, lubricants that will be needed for the next season startup and preventative maintenance.

Contractor shall provide a per hour labor rate for making repairs to the fountain equipment that are beyond the day to day adjustments needed to keep the pool up and running. Material costs will be reimbursed at cost when receipts are submitted to the COR. Material and equipment costs over $2,500.00 must have 3 quotes.

5. DELIVERABLES

The contractor shall provide monthly reports of water quality and problems. These reports are required on or before the tenth of each following month. All preventative maintenance must be recorded and submitted quarterly. Backflow preventer reports must be submitted to NAMA as well as DCWater under their compliance program.

6. GOVERNMENT FURNISHED PROPERTY

There will be no property furnished by the government under this Order.

7. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

For the purpose of this task order, the COR will be announced at the time of award. The COR is responsible for: (1) monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this task order; and (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS, CONDITIONS, OR AMOUNTS CITED IN THE TASK ORDER. INCREASES IN THE SCOPE OF WORK SHALL BE APPROVED ONLY BY THE CONTRACTING OFFICER

For guidance from the COR to the contractor to be valid, it must: (1) be consistent with the description of work set forth in this TASK ORDER; (2) not constitute new assignment of work or change to the expressed terms, conditions, or specifications. incorporated into this contract; (3) not constitute a basis for an extension to the period of performance or contract delivery schedule; and (4) not constitute a basis for any increase in the total contract value.

8. TIME FOR COMPLETION

All work specified shall be accomplished between April 1st and December 31st.

9. COORDINATION AND SCHEDULING OF WORK

All work is to be scheduled and coordinated through the Contracting Officers Representative. Work shall be scheduled in advance so that proper access to the area can be provided and shall be performed Monday through Friday, 7:00 AM-3:30PM. Prior approval will be needed to work during other times.

10. GENERAL LIABILITY INURANCE

The contractor shall be responsible for securing general liability insurance which will protect the government from any claims, or litigation connected with any injury or damage resulting from his/her (and all subcontractors) actions while working under this contract, and further agrees to save and hold harmless the government, its agents and employees, from any and all claims, damages, suits at law or equity of whatever kind of nature from damages to or loss of property or injury or death to persons resulting directly or indirectly from attributable to the contractor in connection with this task order.

11. TRAVEL

The contractor shall be responsible for all travel necessary to complete the work described in the Scope of Work.

12. LOSS OR DAMAGE

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this task order, the contractor shall be responsible for the same. The government, at its option, in lieu of repayment, may require the contractor to replace at his own expense, all property as directed by the Contracting Officer.

13. SAFETY

The work area shall be maintained in a clean and safe condition at all times. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regards to the work under this task order, shall be reported immediately, in writing, to the Contracting Officer in accordance with FAR 52.236-13 Accident Prevention (NOV 1991).

14. UTILITY SERVICE

Utility services furnished to the contractor by the government from the government's existing system outlets and supplies will be at no cost to the contractor, but see contract clause entitled "Availability and use of Utility Services" (FAR 52.236-14) (APR 1984).

15. INVOICE REQUIREMENTS

Acceptance will be given by the COR after an inspection and verification of the work performed as defined in the contract specifications. Acceptance can be on partially completed work if approved by the COR.

The Contractor shall submit all invoices through www.ipp.gov within 30 days of work performed or on a monthly basis. All Invoices will have the work performed broken out on them along with the location site clearly defined. Failure of the contractor to obtain signed acceptance report(s) will release the government from any obligation to pay for services claimed but not documented by a signed acceptance report.

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