140L5721Q0024 Amendment 01 Site Visit Notes and Questions_0001.pdf

Simpson Springs Campground Renovation Pre-Bid Site Meeting Notes

Held: May 11, 2021, start time 11:00 AM

Location: Bureau of Land Management, Simpson Springs Campground

Attendees: See attached roster

Introductions: Jared Redington introduced himself as well as the area of Simpson Springs Campground.

He talked about the scope of the project, including that this is Phase I of a two phase project (the second phase will be contracted later), and that this phase of the project will involve the installation of a metal kiosk, Example of kiosk reinstall the existing fee tube, road improvements (including widening and better drainage), modernizing three water hydrants, recontouring of the site, and the renovation of twelve campsites for easier RV access. The Bureau of Land Management will provide the kiosk and fee tubes (is on site) that need to be installed, but the contractor will be responsible for their installation. Jared also requests that campsite disturbance be minimized by leaving the trees on site intact to provide shade for the sites.

Additionally, we will be retaining the concrete picnic tables and fire pits, so they will need to be removed from the sites before renovation and returned to each site following renovation.

Questions:

Q: What is the timeline for this project?

A: Work on the project may begin within 90 days following the issuance of the notice to proceed, which should be by mid-July. This will help minimize impact to campground visitation because that tends to be the site’s slow season.

Q: Can on-site water be utilized during renovation work?

A: Yes, there is a 6,000-gallon solar powered tank that feeds the hydrants that may be used (but will need to be shut off when working on the water hydrants. Water may also be drafted from the nearby pond.

Q: Why does the site map on page 3 of the renovation plans show different areas than the maps on the other pages?

A: That is an error on our part. We will send out a corrected version of that map.

Q: What do you want done with the jersey barriers on site?

A: They can stay, they do not need to be disposed of.

Q: In what ways do the campsites need to be upgraded?

A: New raised tent pads will need to be installed with timber and sand, and old hitching rails will need to be removed.

Q: Will the installation of the new double vault toilet be included on this project?

A: No, that will be contracted separately on a later date. Road renovations will need to accommodate this. Road renovations will also need to accommodate the new road loop that will be added during Phase II of this project.

Q: Can material present on site be repurposed for the renovation?

A: Yes, on-site material can be repurposed, but if road material is going to be reused, then binding will need to be added to it because it is not effective in its current state. Most of the material that will need to be hauled in will be for the creation of the tent pads and RV pull-thru paths for certain campsites.

Q: Do you want the large rocks bordering the roads retained?

A: Yes, please retain the large rocks as a road barrier. We would like their natural appearance to be maintained so it acts as a road barrier without evidently looking like one.

Q: Will the contractor be responsible for doing water tests on the water hydrant following renovation?

A: No, the Bureau of Land management will be responsible for the water testing.

Q: Can the campground and restrooms be utilized by the contractor?

A: Yes, you can camp on-site during the renovation process without an associated fee. The campground will be closed to the public, and jersey barriers can be used to block the entrance to the campground. Bathrooms may also be used so long as they are also kept clean.

Q: What is the closest gravel pit to the area?

A: Broken Arrow Pit.