140L4323Q0127_Medford_Janitorial_Services_Full_Combined_Solicitation.pdf

MIO Janitorial Services, Medford, Oregon SOLICITATION NO. 140L4323Q0127 Medford District BLM Page 1 of 72 Streamlined Solicitation for Commercial Items (FAR 12.603)

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4323Q00127 has been issued as a Request For Quotation (RFQ) for a firm fixed price commercial items services contract for Medford Interagency Office (MIO) Janitorial Services located at Medford, Oregon within the Medford Bureau of Land Management (BLM) district area of responsibility. See Section B for the schedule of items. The scope of work includes daily, weekly, semi-annual and annual janitorial services for six (6) buildings. The performance period is from 08/02/2023 through 08/01/2028, the performance period includes a one-year Base and 4 one-year options.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 published March 16, 2023. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: Relevant Experience and Price. Price is the most important factor. Options will be evaluated in accordance with provision 52.212-2. Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer.

This requirement is set-aside for Service-Disabled Veteran-Owned small businesses. The NAICS code is 561720 and the small business size standard is $22.0 M. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at teslinger@blm.gov and blm_or_so_952_mail@blm.gov by the response due date and time.

mailto:teslinger@blm.gov

Medford District BLM Page 2 of 72

SECTION B – SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Janitorial Services at the Medford Bureau of Land Management Interagency Office in Medford, Oregon. The contract contains a one-year Base plus an additional four (4) one-year term options.

BASE

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001 Main Office Building and Patio Area Cleaning

12 MO $ $

0002 All-Purpose Building and Covered Walkway Cleaning

12 MO $ $

0003 Warehouse Building and Exercise Room Cleaning

12 MO $ $

0004 Road Maintenance Shop Cleaning

12 MO $ $

0005 Fire Dispatch Building Cleaning

12 MO $ $

0006 Radio Shop Building Cleaning 12 MO $ $ 0007 Quarterly Services 4 JB $ $

0008 Semi-Annual Services 2 JB $ $

TOTAL - Base $ TOTAL - Options $

GRAND TOTAL – Base plus Options

MO = Month JB = Job

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OPTION PERIOD 1

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001 Main Office Building and Patio Area Cleaning

12 MO $ $

0002 All-Purpose Building and Covered Walkway Cleaning

12 MO $ $

0003 Warehouse Building and Exercise Room Cleaning

12 MO $ $

0004 Road Maintenance Shop Cleaning

12 MO $ $

0005 Fire Dispatch Building Cleaning

12 MO $ $

TOTAL – Option Period 1 $

OPTION PERIOD 2

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001 Main Office Building and Patio Area Cleaning

12 MO $ $

0002 All-Purpose Building and Covered Walkway Cleaning

12 MO $ $

0003 Warehouse Building and Exercise Room Cleaning

12 MO $ $

0004 Road Maintenance Shop Cleaning

12 MO $ $

0005 Fire Dispatch Building Cleaning

12 MO $ $

TOTAL – Option Period 2 $

JB = Job

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OPTION PERIOD 3

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001 Main Office Building and Patio Area Cleaning

12 MO $ $

0002 All-Purpose Building and Covered Walkway Cleaning

12 MO $ $

0003 Warehouse Building and Exercise Room Cleaning

12 MO $ $

0004 Road Maintenance Shop Cleaning

12 MO $ $

0005 Fire Dispatch Building Cleaning

12 MO $ $

TOTAL – Option Period 3 $

OPTION PERIOD 4

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001 Main Office Building and Patio Area Cleaning

12 MO $ $

0002 All-Purpose Building and Covered Walkway Cleaning

12 MO $ $

0003 Warehouse Building and Exercise Room Cleaning

12 MO $ $

0004 Road Maintenance Shop Cleaning

12 MO $ $

0005 Fire Dispatch Building Cleaning

12 MO $ $

TOTAL – Option Period 4 $

JB = Job

PERIOD OF PERFORMANCE: See Section F.

(End of Section B)

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SECTION C – STATEMENT OF WORK

C.1.0 GENERAL

C.1.1 Description of Work - The Contractor shall provide janitorial services for the Medford Bureau of Land Management's Office Complex in six (6) buildings and adjacent areas: The Main Office Building / Patio Area, All-Purpose Building / Covered Walkway, Warehouse Building, Road Maintenance Shop, patio located outside lunchroom and walkways between buildings, and covered walkways, Fire Dispatch Building and Radio Shop Building located east of Road Maintenance building.

C.1.1.1 Main Office Building / Patio Area – The Main Office Building / Patio Area is a two-story structure with three entrances. The building has three (3) stairwells and one (1) elevator. There are ten (10) restrooms – six (6) on the ground floor and four (4) on the second floor. The building has an approximate total of 50,240 square feet (sq. ft.).

Of this footage, approximately 41,715 sq. ft. are carpeted. The office is an open office concept design with very few interior walls. There are 130 windows on the two (2) floors.

C.1.1.2 All-Purpose Building / Covered Walkway - This building is separated from the Main

Office Building / Patio Area by a covered walkway. It is single story with approximately 3,068 sq. ft. to be cleaned by the Contractor. Of this square footage, approximately 1,406 square feet (sq. ft.) are three (3) restrooms, one (1) is a unisex restroom located in the breezeway with linoleum approximately 81 sq. ft. and two (2) locker rooms, men’s locker room has approximately 933 sq. ft. with 586 sq. ft. of concrete floors, 80 sq. ft. of linoleum and 58 sq. ft. of tile in the shower. The women’s locker room has approximately 350 sq. ft. of linoleum and 42 sq. ft. of tile.

The computer room consists of four (4) windows, a glass door, one door with a glass window, and a raised floor requiring cleaning but no refinishing.

C.1.1.3 Warehouse Building to include the Exercise Room - This building is separated from the Main Office Building / Patio Area by a covered walkway. This building is also single story with approximately 1,257 square feet to be cleaned in the Exercise Room. It consists of 106 square feet of concrete flooring, 229 square feet of raised wood flooring, and 922 square feet of rubber mats. The warehouse ramp area consists of 2,160 square feet of concrete surface under the east roof at the warehouse. Exercise room and warehouse ramp area includes the concrete surface under the roof of the east side of the warehouse.

C.1.1.4 Road Maintenance Shop - This building is located in back part of compound across the parking lot. This building is also single story with approximately 1,497 square feet to be cleaned including 260 square feet of carpeting. The building has four (4) rooms to be cleaned: office, staff and locker room, and two (2) restrooms. There are seven (7) windows in the building.

C.1.1.5 Patio Area - The area is located outside and adjacent to the lunch room of the main building and consists of 12,830 square feet of concrete surface. The walkway includes the area from the employees parking lot to the patio down the main passage way between the office and the government vehicle parking area, and around the front of the warehouse canopy area to the truck loading ramp. The total area of the walkway is 18,976 square feet.

C.1.1.6 Fire Dispatch Building – This building is located east of the Road Maintenance building and consists 2,197 square feet to be cleaned including 1,681 square feet of carpeting and 387 square feet of linoleum.

C.1.1.7 Radio Shop Building - This building is located to the north of the Fire Dispatch

Building and consists of 934 square feet to be cleaned including 889 square feet of concrete flooring and 45 square feet of linoleum in the restroom.

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Facility List – Fire Dispatch Building

Linoleum Area

Supply Room 12’ x 5’ 60 sq. ft.

Janitor Room 5’ x 5’ 25 sq. ft.

Break Room 17’ x 9’6” 161.5 sq. ft.

Men’s Restroom 8’6” x 8’2” 70.12 sq. ft.

Women’s Restroom 8’6” x 8’2” 70.12 sq. ft.

TOTAL VINYL LINOLEUM 387 sq. ft.

Carpet Area

Main Dispatch Room 29’ x 28’6” 826.5 sq. ft.

Conference Room 20’6” x 17’6” 358.75 sq. ft.

First Office 13’ x 9’8” 125.58 sq. ft.

Second Office 13’ x 9’3” 120.25 sq. ft.

Hallway 36’ x 4’6” 250 sq. ft.

TOTAL CARPET 1,681.08 sq. ft.

Outside Building Front Entrance

Concrete 519 sq. ft.

Benches (3) Drinking Fountain (1) Waste Basket (1)

Windows approximately 68

Doors

Entrance Door with Glass 1 Interior Doors with Glass 5 Sliding Glass Door 1

Mini Blinds

Main Dispatch Room 8 Conference Room 2 First Office 1 Second Office 1

TOTAL MINI BLINDS 12

Ceiling Fans

Main Dispatch Room 2 (11’9” from the floor) Conference Room 1(12’1” from the floor)

TOTAL FANS 3

Vents

Main Dispatch Room 2(12’8” from the floor to top of vent) Conference Room 2(12’ from the floor to top of vent)

TOTAL VENTS 4

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Facility List – Fire Dispatch Building (Cont.)

All other rooms have ceiling vents to be cleaned. Men and

Women’s Restrooms Each include Toilets Sink Mirror (18” x 30”)

Shower Curtain 2-Roll Toilet Paper Dispensers Toilet Seat cover Dispensers Soap Dispenser Waste Basket Ceiling Exhaust Fan Return Air Vent Air Freshener 4- Foot Light Fixture (86” from the floor) Paper Towel Dispensers

Waste Baskets

Entire building total 14

Stainless Steel

Door kick plates 15 Drinking Fountain 1

Facility List – Radio Shop Building

Concrete Area

Office 889 Sq. Ft.

Linoleum Area

Bathroom 45 Sq. Ft.

C.1.2 Location - The work shall be performed at the Medford Bureau of Land Management District Office Complex located at 3040 Biddle Road, Medford, Oregon.

C.1.3 Employees

C.1.3.1 The Contractor and all employees shall wear distinctive uniforms and badges providing ready identification. Employees shall dress neatly, commensurate with the tasks being performed.

C.1.3.2 The Contractor and all employees shall be prohibited from opening desk drawers, cabinets or using telephones or office equipment provided for Official Government Use.

C.1.3.3 The Contractor shall provide employee supervision at all times during work hours. The Contractor or Contractor-designated supervisor shall be available for work-related phone calls at all times and respond within two (2) hours of request during non-work hours. A supervisor shall be present when

Medford District BLM Page 8 of 72 the contract work is in progress to receive notices, reports, or requests from the Contracting Officer’s Representative

(COR).

C.1.3.4 All contract employees must sign in when reporting for duty and sign out when leaving at the end of the work day. Record of Time of Arrival and Departure from Building designation shall be used for this purpose. The sign in and sign out location will be designated by the COR.

C.1.3.5 Contractor shall furnish Material Safety Data Sheets (MSDS) of all supplies used by the

Contractor and to be maintained at all Janitorial closets and a copy supplied to the COR.

C.2.0 DEFINITIONS None.

C.3.0 CONTRACTOR-FURNISHED MATERIALS AND SERVICES

C.3.1 Contractor shall furnish all labor, materials, all paper products (minimum 30% recyclable) and chemical products that are bio based (bio degradable), supervision, transportation and incidentals necessary to perform janitorial services in accordance with the terms, conditions and specifications herein, including the following:

a. Compostable plastic trash can liners that are biodegradable.

b. Multi-fold paper towels for towel dispensers.

c. Liquid antibacterial soap for all sink areas. Hair shampoo and a liquid body soap for shower areas.

d. 2-ply toilet paper

e. Toilet seat covers.

f. Disposable bags (for sanitary napkin containers).

g. Sealer for ceramic tiled floors and walls.

h. Urinal screens with deodorizer.

i. Deodorizer /Air Freshener to fit current Auto Fresh SELECT Aerosol Dispenser Model 400979. Air fresheners scent shall be rotated. Supply batteries monthly.

j. Wax

C.3.2 A minimum two-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings.

C.3.3 Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which they are to be applied.

Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor's expense.

C.4.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

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The Government will furnish four secure areas for the storage of Contractor-furnished materials:

two in the Main Office Building (8x10, 4x5) and one in the All-Purpose Building (8x10) and Fire Dispatch Building (5x5). Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government.

C.5.0 SPECIFIC TASKS

C.5.1 Cleaning Intervals

C.5.1.1 Cleaning intervals are to be completed as listed below, unless otherwise approved by COR. All Cleaning Intervals: Applies to Miscellaneous Duties

Daily Services: To be completed between 5:30 p.m. and 2:00 a.m. Sunday through Thursday;

all restrooms to have janitorial services 5 days per week. Hours of work for men's and women's locker rooms and unisex restroom shall be after 10:00 p.m.

Weekly Services: To be completed between 5:30 p.m. and 2:00 a.m. Sunday through Thursday, and for three (3) Days a Week Cleaning: Shall be completed between 8:00 a.m.

and 6:00 p.m. on Sunday, Tuesday, and Thursday.

Quarterly Services: To be completed by the 3rd Friday of October, January, April, and July.

Hours of work shall be between 6:00 p.m. and 2:00 a.m., except window cleaning. Window cleaning shall be completed between 6:00 p.m. and 8:00 p.m. Sunday through Friday, and between 8:00 a.m. and 6:00 p.m. on Saturday.

Semi-Annual: Semi-Annual Services shall be scheduled with the COR.

C.5.1.2 All Cleaning Intervals:

Miscellaneous Duties

The Contractor shall perform the following in conjunction with regular contract specifications on a daily basis:

a. Report fires to (911) and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Secure all entrance doors before leaving any individual building and do not prop doors open as this activates security alarms.

c. Close drapes, blinds and turn off all lights not in use for energy conservation.

d. Turn in items lost and found such as keys, glasses or coats to reception lobby desk or to the

COR.

e. Check all gates and doors to be sure they are secure before leaving for the evening.

Report any unusual traffic in parking lots to the COR.

f. Empty all recyclable bins into recyclable dumpsters and empty all shredded paper in paper ` shredders.

g. All non-carpeted floors shall be swept and wet-mopped or scrubbed and buffed. The floors shall be properly prepared and thoroughly swept to remove visible dirt and debris (gum, tar, and similar) from

Medford District BLM Page 10 of 72 the floor surface.

h. All upholstered furniture shall be vacuumed and bases dusted with a treated cloth or mop. All bright metal surfaces (brass, chrome, and stainless steel) shall be cleaned and polished.

i. Walkway and entrance ceilings shall be cleaned of all cobwebs and insects. Lockers shall be cleaned on the outside and dusted.

C.5.1.3 Daily Services Restrooms

a. Toilets, urinals, sinks, partitions, and trash containers shall be washed and sanitized and shall be kept so they remain odor free. See C.5.2.3. Special attention shall be given to floor around urinals and commodes for elimination of odors and stains and to provide a uniformly clean appearance throughout. Clean trash bags shall be placed in trash containers daily in restrooms, for sanitary reasons, rather than emptying out trash and re-using soiled bags.

b. Mirrors, shelving, dispensers, and chromium fixtures shall be damp-wiped and polished dry to leave a clean and bright appearance. This task consists of using a clean damp cloth or sponge to remove all dirt, spots, streaks, and smudges from walls, glass, and other specified surfaces and then drying to provide a polished appearance. The wetting solution shall contain an appropriate cleaning agent. When damp wiping in toilet area, a multi-purpose (disinfectant-deodorizer) cleaner shall be used.

c. Paper towels, soap, toilet seat covers, and toilet paper dispensers shall be serviced.

d. Sanitary napkin containers shall be emptied, cleaned and disinfected, properly dried, and provided with new disposable bags. Soiled bags shall be adequately sealed, collected in separate containers, and disposed of with other trash.

e. Floors shall be swept and wet-mopped or scrubbed and buffed.

f. Mirrors shall be cleaned.

g. All horizontal surfaces which are not encumbered with object (s), shall be dusted with a treated cloth.

h. Clean shower walls, curtains, floors, including floor mats, shall be free of all dirt, mold and soap film.

C.5.2 Scheduled Weekly Services (Three (3) Days/Week - Sunday, Tuesday and Thursday) - at the Main Office Building / Patio Area,Warehouse Building which includes the Exercise Room, All Purpose Building / Covered Walkway, Road Maintenance Shop, Fire Dispatch Building and Radio Shop Building.

Office areas, meeting rooms, stairwells, elevator, lunch rooms, meeting rooms, tables, walkways and patio areas.

C.5.2.1 Vacuum and spot clean all carpets and rugs. For all operations where furniture and equipment must be moved, no chairs, waste paper baskets, or other similar items shall be stacked on desks, tables, or window sills. Upon completion, all furniture and equipment

Medford District BLM Page 11 of 72 must be returned to its original position.

C.5.2.2 Dust all surfaces includes picture frames and other wall hangings, from floor to ceiling.

Dust shall not be moved from spot to spot, but removed directly from the areas in which it lies by the most effective means, appropriately treated dusting cloths, vacuum tools, etc.

When doing high cleaning, dust shall not be allowed to fall from high areas onto furniture and equipment below.

C.5.2.3 Empty all ashtrays (located outside the buildings) and trash containers. Replace plastic wastebasket liners per scheduled cleaning days. Proper size liners for size of containers shall be used. Clean ashtrays with a damp cloth. Special care shall be taken to avoid any fires from hot ashes in ashtrays. Paper towel dispenser shall be serviced. All refuse shall be stored in plastic bags with tops taped, removed from the building, and deposited in large garbage bin located to the right at the east end of the walkway. Cans used for collection of food remnants shall be washed inside and out, trash container liners shall not be reused.

C.5.2.4 Clean and disinfect all drinking fountains and wash basins.

C.5.2.5 Clean smudges from interior of all windows.

C.5.2.6 Sweep and wet-mop or scrub all non-carpeted floors. The floors shall be properly prepared and thoroughly swept to remove visible dirt and debris (gum, tar, and similar) from the floor surface.

C.5.2.7 Remove fingerprints, dirt, dust, and other marks from woodwork and walls.

C.5.2.8 Wash and clean all entrance doors and windows.

C.5.2.9. Clean meeting rooms tables and lunch room tables

C.5.2.10. Walkways and Patio Area

a. Sweep walkway between the main office building / patio area, and all purpose building / Covered Walkway, warehouse under overhang area and all outside entrances to office buildings.

b. Patio area shall be swept clean, tables and chairs cleaned, and ashtrays and trash containers emptied and wiped clean.

C.5.3 Quarterly, and Semi-Annual Services

a. To facilitate inspection when extent of work could require more than one day to complete, the Contractor shall submit a performance schedule for all quarterly and semi-annual services. This performance schedule shall be submitted to the COR for approval at the beginning of the contract period.

b. The Contractor shall notify the COR in person or by phone no less than one (1) working day before the beginning of any scheduled cleaning.

c. Once started, work shall be carried through to completion, without interruption, weather conditions permitting.

C.5.4 Services - Quarterly for all buildings- Main Office Building, All Purpose Building, Warehouse and Exercise Room, Road Maintenance Shop, Fire Dispatch Building, and Radio Shop Building.

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C.5.4.1 Windows and Glass and Wood Furniture

a. Clean all exterior windows (up to 35-foot elevation, frosted and clear), glass over and in exterior and vestibule doors, all plate glass around entrances, lobbies, vestibules and glass in interior partitions, doors, transoms, and glazed surfaces, either movable or rigid. Wipe water spots from sills and frames. Lay drop cloth as required to protect adjacent surfaces, fixtures, and furniture. No work on the exterior surfaces of glass shall be performed on days of rain, sleet, or snow.

b. Both inside and outside of glass shall be washed on the same day. Special chemicals may be needed.

c. Windows with Sun Tint Film shall be cleaned with a mild window cleaning solution.

Use soft cloth for application and wipe dry with cloth or soft paper towel. CAUTION:

DO NOT use brush or squeegee on this film. It will scratch or mar if such abrasive action is used.

d. All cleaning shall be performed at approximately equal intervals of time. Beginning of each cleaning period shall not vary more than one week before or after the first week of the month, unless approved by the COR.

e. Polish all wood furniture.

C.5.4.2 Main Office Building, All-Purpose Building, Warehouse and Exercise room, Road Maintenance Building, Fire Dispatch Building and Radio Shop Buildings – (Quarterly Services)

a. All movable office partitions shall be vacuumed and spot cleaned. See C.5.2.1.

b. Dust all high surfaces, moldings, air vents and light fixtures, light lenses (inside and out - damp wiping may be necessary on light lenses. See C.5.2.10.(b). Dust shall not be moved from spot to spot, but removed directly from the areas in which it lies by the most effective means, appropriately treated dusting cloths, vacuum tools, etc. When doing high cleaning, dust shall not be allowed to fall from high areas onto furniture and equipment below. All surfaces include wall corners that may be collecting dust and/or webs. Venetian blinds are included in this requirement.

c. Strip old finish or wax from floors. Clean all grout. Care shall be taken so that baseboards, walls, and furniture are not splashed with cleaner or marred by machine.

Apply three (3) coats of tile sealer to all ceramic tile floors including all rest rooms, and brick in lunch room area. All old wax sealer shall be completely removed.

Extremely stubborn spots, gum, rust, burns, etc., shall be removed by hand. Corners and other areas that polishing machine cannot reach shall be scrubbed and thoroughly cleaned by hand. Cleaning solution shall be taken up with a mop or a water pickup and the floor rinsed twice with clean water to remove all traces of cleaning solution.

Do not flood floor with water. Use only enough water as required for thorough rinsing.

Floor shall be allowed to dry thoroughly after rinsing.

d. All wood furniture shall be polished.

C.5.4.3 All Purpose Building / Covered Walkway and Road Maintenance Shop (Quarterly Services)

a. All wood furniture shall be polished.

b. Dust all surfaces as specified in main office building (see C.5.4.2.b.).

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c. Floors shall be stripped of all wax and re-waxed. All old sealer shall be completely removed. Apply a minimum of three (3) coats of floor finish allowing sufficient drying time between each coat. The wax coats should be applied up to but not touching the baseboard. All wax splashed onto baseboards, window sills, or any other surfaces not to receive wax, shall be removed without damage or discoloration to surface.

d. Strip and apply three (3) coats of tile sealer to all ceramic tile floors and walls, restrooms, and reception area in the Main Office Building, and shower stalls in All- Purpose Building. See C.5.5.2(c). Grout shall be cleaned.

C.5.5 Quarterly Services - All square footages are approximate

C.5.5.1 Floor Maintenance - Quarterly Carpet Care

Estimated total square footage to be cleaned

Location Unit Sq. Ft.

Main Office Carpet 41,715 Fire Dispatch Bldg Road Maintenance Total carpet sq. ft. =

1,681

43,656

Linoleum flooring

Main Office 944 All Purpose Bldg 511 Fire Disptch/Radio Shp Bldgs 432 Road Maint. Shop Bldg 86 Total Linoleum sq. ft. = 1,973

Concrete floors

Road Maint. Shop Bldg 1,151 sq. ft.

Radio Shop Building 889 Road Maint. Shop Bldg 260 All-Purpose Bldg. 744

Exercise Room 106 Total concrete floor area 3,150 sq. ft.

Tile Floors

Main Building 1,781 All-purpose Bldg. 100 Total tile flooring 1,881 sq. ft.

C.5.5.2 Shampooing - Cleaning times will be scheduled with the COR. All edges shall be clean and spots removed. Proper detergents and equipment shall be used to avoid damage to carpets and other surfaces that solution may come in contact with. Carpets shall have sufficient drying time to be completely dry by start of business on the following work day. Piles shall be brushed upright immediately after shampooing is complete.

C.5.5.3 Stain and Spot Removal - Shall be performed as stains and spots are noted by the

Contractor or identified to the Contractor by the COR. Contractor shall not use removers, solvents or cleaners of any type that are damaging or that discolor or bleach the carpet.

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Stains that are not removable shall be identified to COR for replacement.

C.5.5.4 Services - Semi-annual at the Main Office Building, Warehouse, Road Maintenance Shop, Fire Dispatch Building and Radio Shop Building.

C.5.5.5. Wash all venetian blinds during the first two months of contract, and middle two months of contract year with prior approval of COR. When removed for cleaning, the blinds shall be replaced within two (2) working days.

C.5.5.6. Chair Cleaning - Upholstered chairs are to be cleaned twice (2) during the contract year.

Cleaning to be scheduled by COR. There are approximately 800 chairs covered in this service.

(End of Section C)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from the date specified on the SF-1449 for a period up to 5 years if options are exercised.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Section F)

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor is required to annually report the product types and dollar value of any USDA-designated biobased products purchased during the previous fiscal year (October 1- September 30) through the System for Award Management (SAM). The report is due no later than October 31 of each year during contract performance and at the end of contract performance. Failure to submit the report into SAM in a timely manner may result in contractual remedies.

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

https://www.cpars.gov/

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(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products or Commercial Services included in commercial products or commercial services contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

H.2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

H.3.0 ENVIRONMENTAL INTERRUPTION OF WORK

H.3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

H.3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

H.4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

H.4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

Medford District BLM Page 19 of 72 the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

H.6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

H.7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

• 52.223-15 Energy Efficiency in Energy Consuming Products

• 52.223-17 Affirmative Procurement of EPA Designated Items in Service and Construction Contracts

H.8.0 RESTORATION OF RESOURCES

H.8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

H.8.2 Site and Access Roads – Site and public or private access roads negligently damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

Medford District BLM Page 20 of 72

H.9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

H.13.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The

Medford District BLM Page 21 of 72 employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government…