B09_Amendment_3_Extension_and_Vendor_QA_0003.pdf

PDF 295 KB Posted Jun 16, 2023

Attached to: Medford District Office Janitorial Services Federal contract opportunity
Solicitation number: 140L4323Q0127
Issued by: Department of the Interior Bureau of Land Management Oregon-Washington

About this file

Written by GovTribe AI · Dec 28, 2023

This document contains an amendment to a solicitation for janitorial services at the Medford District Office of the Bureau of Land Management in Medford, Oregon. The amendment extends the quote due date to June 22, 2023 at 2:00 PM PDT, and provides answers to vendor questions about requirements. The incumbent contractor is Del Sol, Inc., holding a contract worth $504,730 including the base year and four option years for cleaning 26 toilets, 11 urinals, 30 sinks, and 4 kitchen sinks daily or quarterly as specified. Trash must be emptied daily and restroom liners replaced, with supplies furnished by the contractor for two weeks of cleaning. Security clearances are required for supervisors and employees.

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Other files for this federal contract opportunity

Other files attached to Medford District Office Janitorial Services, newest first.
File	Type	Posted
Sol_140L4323Q0127_Amd_0003.pdf	PDF	Jun 16, 2023
B09_Amendment_2_Add_FAR_Clause_52_204-27_0002.pdf	PDF	Jun 13, 2023
Sol_140L4323Q0127_Amd_0002.pdf	PDF	Jun 13, 2023
Sol_140L4323Q0127_Amd_0001.pdf	PDF	Jun 1, 2023
140L4323Q0127_Medford_Janitorial_Services_Full_Combined_Solicitation.pdf	PDF	May 30, 2023

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MIO Janitorial Services, Medford, Oregon Sol. 140L4323Q0127: Attachment 3 Medford District BLM Page 1 of 3

Amendment 003 Quote Due Date Extension and Vendor Q&A

Amendment 3 modifies solicitation 140L4323Q0127, MIO Janitorial Services, as follows:

1. The Due Date for quotes has been extended to 2:00pm PDT, Thursday June 22, 2023.

2. A Vendor Question and Answer list is attached on the following pages to address questions that were submitted about the requirement.

3. On page 69, in section L.2.2.1, the original solicitation states to submit a completed SF-1449.

This form is not used for combined synopsis/solicitations, such as this, and is not required for submission with the quote. Acknowledgement of all amendments is still required. No other part of section L has changed.

Please submit quotations by the above due date via email to teslinger@blm.gov and blm_or_so_952_mail@blm.gov.

mailto:blm_or_so_952_mail@blm.gov

Medford District BLM Page 2 of 3

Vendor Questions and Answers

1. Please expand on cleaning timing/intervals for the buildings?

a. Cleaning times and intervals are established within Performance Work Statement (PWS) section C.5.1, Cleaning Intervals, unless otherwise approved by the BLM COR.

b. We are flexible on start times; daily services can start as early as 4:30 p.m. Employees are usually leaving the building between 4 p.m. and 5 p.m.

c. The Contractor can work late at night or early in the morning, but not past 2 a.m. Since many employees work in the field, employees arrive early in the morning.

d. We are flexible for weekend work, but this must be established and approved by the BLM COR prior to working the weekend.

2. Do supervisors and employees need security clearances?

a. Yes, see clause, “Security Requirements: Facility Access and Information Technology (August 2016)”, page 20 of the original solicitation.

b. During the time between background investigations and clearances, work will be coordinated with the BLM COR.

3. What supplies are contractors expected to have?

a. Contractor is responsible for all supplies and equipment, see section C.3.0 Contractor-

Furnished Materials and Services in the PWS.

b. Contractor must maintain a minimum 2-week supply, see section C.3.2 of the PWS

c. BLM may accept supply shipments for the Janitor and then place the pallet in the covered walkway or smaller items in the secure storage area located in the walkway. This must be fully coordinated with the BLM COR before any ordering. No orders unrelated to work at the BLM will be accepted.

4. How often are windows cleaned and is there any special cleaning needed?

a. Exterior windows are done quarterly. In the past, some Contractors have sub-contracted the exterior window work. Exterior windows can be squeegeed. See section C.5.4.1 of the PWS.

b. All interior windows on the parking lot side, on both floors, are covered with Sun Tint Film and can only be cleaned with a soft cloth (see PWS section C.5.4.1(c)). Brushes and squeegees shall not be used on the Sun Tint Film. Windows with Sun Tint film have thicker black caulking.

5. Are there any exceptions to full cleaning?

a. If a door is locked – the space behind it doesn’t need to be cleaned. Often the trash can will be set outside of the locked office door.

b. Fire Dispatch Building. If it is during fire season, the janitors may be asked to clean at another time. If the dispatch room door is closed and the lights are on – do not disturb.

c. Office desks will be dusted. If material is on the desk do not move the material, dust around material. If the desk is covered with material, the desk doesn’t need to be dusted.

d. Radio Building – clean trash, bathroom and sink only.

e. Microwaves in Kitchens do not need to be cleaned.

Medford District BLM Page 3 of 3

6. Do trash bags need to be replaced in every trash can every day?

a. Trash cans shall be emptied every day, but do not need to be “replaced” if the trash can only contained paper.

i. However, if the trashcan has wet material or gum, the entire trash bag shall be replaced.

b. In accordance with section C.5.1.3 (a), new, clean trash bags shall be placed in trash containers daily in restrooms for sanitary reasons.

c. In accordance with section C.5.1.3 (d), new, clean disposable bags shall be placed in sanitary napkin containers within the restrooms daily.

7. Is there a list of bathroom fixtures?

a. Toilets - 26

b. Urinals - 11

c. Sinks - 30

d. 4 kitchen sinks

e. Toilet paper are Tork (1-2 dispenser /toilet)

f. Paper dispensers are Tork trifold (1-2 per bathroom)

g. Soap dispenser is Purell CS4 (1 per sink)

8. Who is the incumbent and what is the total of their contract (base +4)?

a. Del Sol, Inc.

b. $504,730.00

File details come from the government source that posted it. Updated Jun 16, 2023.