Statement_of_Work_-_Billings_Fire_Cache_Warehouse_Shelving_REVISED_7-10-2025_0001.pdf

Contract Statement of Work Billings Fire Cache Storage Rack Replacement Project Interagency Fire Cache Warehouses (IP-2, IP-3, IP-6 & IP-7) Billings, Montana

Billings Interagency Incident Support Cache Interagency Fire Cache Warehouses Billings-Logan International Airport 551 Northview Drive, Billings, MT

08 May 2025

US Department of the Interior Bureau of Land Management National Operations Center Architecture & Engineering Branch (OC-670)

Billings-Logan international Airport

Statement of Work 08 May 2025

TABLE OF CONTENTS

1.0 OVERVIEW

1.1 Project Background and Scope

2.0 DESCRIPTION OF TASKS

2.1 Scope of Work

3.0 PROJECT REQUIREMENTS

3.1 General Requirements

3.2 Schedule

3.3 Fire Protection

3.4 Utilities

3.5 Project Close-Out

3.6 Facility Performance

4.0 DELIVERABLE & SCHEDULE

4.1 Kickoff Site Visit

4.2 Submission of Contractor’s Scope of Work

4.3 Demo and Installation

5.0 PERIOD OF PERFORMANCE

5.1 Contractor Schedule

5.2 Estimated Start and Completion Dates

6.0 PROPOSAL, FEE, PAYMENT & BUDGET

6.1 Fee & Payment

6.2 Price Proposal Format

6.3 Funding (Construction Cost Limit)

7.0 CONTACTS

7.1 Contracting Officer (CO)

7.2 Contracting Officer Representative (COR)

7.3 Montana State Office Engineer

7.4 BLM Engineer

ATTACHMENTS

Attachment A: Scoping Drawings (S-001, A-101, & A-102) (8 May 2025) Attachment B: BLM Building Codes and Standards (February 2025)

Statement of Work 08 May 2025

1.0 OVERVIEW

1.1 Project Background & Scope:

This project consists of removal of existing, and replacement with new, storage racks at the Interagency Fire Cache Warehouses, Billings-Logan International Airport, Billings, MT. The Warehouses are located at 551 Northview Drive, Billings, MT, 59105. Installation of storage racks will replace deteriorated and obsolete steel racks that are currently in place.

The project scope will be based on the information contained in this Statement of Work, including all attachments, and specifically shall adhere to the BLM Building Codes and Standards (Attachment D).

The existing racks are in 4 ea., independent warehouse buildings, IP-2, IP-3, IP-6 and IP-7, on the grounds of the Billings-Logan International Airport. The buildings are leased to the Interagency Fire Support Center. The current racks are obsolete and lack the full functionality that is desired by the staff of the Support Center. Many of the existing storage racks are non-standard sizes, in comparison to modern storage racks, and are no longer manufactured. This makes replacement parts difficult, if not impossible to procure. Additionally, obsolete existing racks are mixed among more recent racks which impacts their functionality in terms of placement, e.g., fitment of racks on available floor space. Current racks are not currently anchored to the concrete slabs within the warehouses in violation of OSHA standards.

Additionally, corrosion has initiated on some units across the different warehouses. The current racks are desired to be replaced with more modern rack storage systems of common sizes and better functionality.

Although the current racks are still serviceable in the short term, there is concern that their age, lack of replacement parts, lack of uniformity of systems, and sizes that do not maximize warehouse space, replacement of all racks in all warehouses to remedy these concerns is the intent.

The intent is to replace the racks with new storage racks such that functionality of fire operations is not impacted. The replacement will include the removal of the existing racks in phases to lessen the impact to operations.

The following will be included in the scope of this project:

• Coordinate with the Government to establish a storage rack replacement schedule/phasing that does not impact cache operations.

• Procure the new rack systems as described in this Scope of Work (SOW).

• Meet special constraints set forth by Logan International Airport:

o Contractor contact information shall be sent to the airport.

o Selected contractor shall formally meet with Government and airport personnel at least 1 week prior to project work beginning.

o Ops and Airport police must be advised of how post-security access will be handled – i.e.

will contractor be badged? (*Typical options include contractor badging ($20 fee, soft background check that usually takes 4-5 days), and about an hour of training at Airport).

o The contractor must provide the airport with a certificate of insurance naming the airport as a primary additional insured on its commercial general liability policy. A copy of the endorsement(s) must accompany the COI. Min insurance limits for CGL are $1.5M/occurrence, $1M for vehicle, and $1M for WC.

All work shall be performed under a single contract.

Statement of Work 08 May 2025

2.0 DESCRIPTION OF TASKS

This Statement of Work includes all construction services and project coordination necessary to complete the work outlined in the project Contract Documents.

2.1 Scope of Work:

a. Pre-Construction:

1) Attend on-site Pre-Construction meeting with designated BLM project managers and applicable Interagency Fire Cache staff to review existing project conditions, expectations, contract documents, and review contractor questions and concerns prior to commencement of construction / material acquisition.

2) Develop a work schedule for the removal and installation of the rack systems and obtain concurrence from the Government prior to start of work. Schedule of work shall not impact Fire Cache operations.

3) Procure the new rack systems as described in this document.

b. Demolition:

1) Based on the approved schedule of work, remove existing storage racks from the warehouses. All racks and components (shelves) are steel with some shelves of plywood. Care shall be taken to prevent damage to the existing building, e.g., walls, doors, floor, etc. Remove the existing racks from the worksite as soon as practical. The current inventory of existing racks is as follows:

2) Removal and replacement work shall be completed one warehouse at a time.

3) Consult the order of removal and replacement of racks based on approved schedule.

4) Any rack storage locations shall be approved by the Government.

5) BLM reserves the right to salvage any demolition materials (racks, wire and plywood decking, etc.). Contractor shall be responsible for the disposal of all remaining materials.

All metal components shall be recycled. Any remaining waste shall be disposed of at an EPA approved landfill.

Storage Rack Schedule (Demo):

i. Warehouse IP-2

1. 40” deep x 9’ wide x 12’ tall (5 ea. @ north and south walls)

2. 36” deep x 9’ wide x 14’ tall (24 ea. @ north wall, center aisle & south wall)

3. 48” deep x 9’ wide x 14’ tall (1 ea. @ north wall)

4. 48” deep x 5’ wide x 14’ tall (1 ea. @ north wall)

5. 36” deep x 4’-6” wide x 14’ tall (1 ea. @ north wall)

6. 36” deep x 9’ wide x10’ tall (1 ea. @ west wall)

7. 36” deep x 4’-6” wide x10’ tall (1 ea. @ west wall)

ii. Warehouse IP-3

1. 48” deep x 9’ wide x 14’ tall (17 ea.)

2. 48” deep x 5’ wide x 14’ tall (1 ea. @ west wall)

3. 48” deep x 14’ wide x 14’ tall (2 ea. @ south wall)

iii. Warehouse IP-6

1. 40” deep x 9’ wide x 12’ tall (7 ea.)

iv. Warehouse IP-7

East Room (Nearest admin offices)-

1. 36” deep x 9’ wide x 12’ tall = 1 ea. (at north wall)

2. 48” deep x 9’ wide x 12’ tall = 1ea. (at west CMU wall)

3. 36” deep x 9’ wide x 14’ tall = 2 ea. (east side, adj. to overhead door aisle)

Statement of Work 08 May 2025

4. 36” deep x 9’ wide x 10’ tall = 1 ea. (west CMU wall, near personnel door)

5. 36” deep x 5’ wide x 10’ tall = 1 ea. (upright only attached to #4)

West Room (IP-7)-

1. 36” deep x 9’ wide x 12’ tall = 2 ea. (at north wall)

2. 40” deep x 9’ wide x 12’ tall = 7 ea. (all other racks)

c. Installation:

1) Based on the approved schedule of work, install the new rack systems. Ensure racks are installed in accordance with the configuration shown in drawings presented in ATTACHMENT A. The new storage rack inventory shall be as listed below (verify all quantities, depths, widths, and heights, with Fire Cache staff prior to procurement):

2) Immediately upon removal, install and anchor the new rack system in the same warehouse prior to beginning removal in the next warehouse.

3) Anchor racks to the concrete floor in accordance with this Statement of Work and attached drawings.

4) Ensure racks are installed according to the configuration shown in Attachment A.

5) Verify all quantities, depths, widths and heights with the Contracting Officers

Representative prior to installation work.

New Storage Rack Inventory:

i. Warehouse IP-2

1. 28 ea. storage racks, 48” deep x 9’ wide x 14’ tall

All racks @ 5000lb load capacity per set of support beams All racks shall have 3 ea. shelves with metal wire decks

ii. Warehouse IP-3

1. 17 ea. storage racks, 48” deep x 9’ wide x 14’ tall

2. 2 ea. storage racks, 48” deep x 14’ wide x 14’ tall

All racks shall have 2 ea. shelves with metal wire decks

3. 1 ea. storage racks, 60” deep x 14’ wide x 14’ tall

This rack shall have 2 ea. shelves with metal wire decks

iii. Warehouse IP-6

1. 7 ea. storage racks, 48” deep x 9’ wide x 12’ tall

2. 2 ea. high density storage racks, 48” deep x 8’ wide x 7’ tall Racks shall have sliding type storage shelves and accommodate storage of small parts and other small inventory items Basis of Design: https://levrack.com/product/8ft-levrack/

iv. Warehouse IP-7

East Room (Nearest admin offices)-

1. 4 ea. storage racks, 48” deep x 9’ wide x 14’ tall

3 ea. of the 4 racks shall have 3 ea. shelves with metal wire decks.

Statement of Work

1 ea. of the 4 racks shall have 4 shelves with metal wire decks.

2. 1 ea. storage rack, 48” deep x 9’ wide x 12’ tall

Placed @ north wall

3. 1 ea. storage rack upright only, 48” deep x 10’ tall Upright shall complement 1 ea. 9’ wide rack near south personnel door

4. 6 ea. storage rack beams only, 5’ wide Beams shall complement 1 ea. 5’ wide rack near south personnel door Ensure beams are sized to 5000lb load capacity

4a. 3 ea. wire decking shelves, 48” deep x 60” wide. These racks are to be utilized at the 5’ wide rack in Item #4 above

West Room (IP-7)-

5. 6 ea. storage racks, 40” deep x 9’ wide x 14’ tall

All racks @ 5000lb load capacity per set of support beams All racks shall have 3 ea. shelves with metal wire decks NOTE: Should 40” deep racks be unavailable, coordinate with Government COR and building occupant to determine alternative/acceptable depth

6. 2 ea. storage racks, storage racks, 40” deep x 9’ wide x 12’ tall

All racks shall have 3 ea. shelves with metal wire decks Placed at the north wall NOTE: Should 40” deep racks be unavailable, coordinate with Government COR and building occupant to determine alternative/acceptable depth

7. 1 ea. storage racks, 48” deep x 12’ wide x 10’ tall Rack @ 5000lb load capacity per set of support beams Rack shall have 3 ea. shelves with metal wire decks Placed on south wall, west of overhead door

Storage rack notes:

a. Verify all sizes with the Government prior to procurement of rack systems.

b. To the maximum extent possible, all racks shall be from the same manufacturer. If multiple manufacturers are engaged, ensure compatibility across all systems.

c. If a stated size is not commercially and readily available, e.g., 40” deep, coordinate with the Government Contractor’s Representative (COR) on substitutions.

d. Basis of Design (BOD) for all steel rack systems is: https://huskyrackandwire.com/.

This BOD does not preclude procurement from any comparable manufacturer.

Ensure properties stated are met. Coordinate color of rack systems with the Government.

6) Following installation of new storage racks and after ensuring level and plumb, anchor the racks in accordance with the manufacturer’s recommendations and instructions.

Manufacturer’s anchors shall meet the criteria stated in the drawings. If the manufacturer’s anchors do not meet the criteria listed in the drawings, the anchors shown in the drawings of ATTACHMENT A shall be used.

https://huskyrackandwire.com/

Statement of Work 08 May 2025

3.0 DELIVERABLES & SCHEDULE

3.1 General Requirements:

The project will consist of the removal of existing and installation of new metal shelving as outlined in the Description of Tasks in this Statement of Work. The following are general requirements:

1. Construction shall not impact operations of the Interagency Fire Cache Warehouse mission.

2. Examine the work area prior to construction to ensure that all materials and dimensions are verified and that the Scope of Work aligns with the project program as outlined in this Statement of Work.

3. Minimize noise generation during construction.

4. Employ processes that ensure the generation of as little waste as possible.

5. Trailers, storage, and/or staging area locations shall be approved by the Government.

6. Secure work area and provide for continued access to the facility.

7. Parking of vehicles shall be limited to existing parking areas and within approved staging areas as agreed upon by Government staff and the Contractor.

8. The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the Government.

9. Temporary materials may be new or used but must be adequate in capacity for the required usage, must not create unsafe or unsecure conditions, and must not violate requirements of applicable codes and standards.

10. Coordinate access to the facility’s restroom and water facilities with Government staff.

11. Confine all operations to work limits of the project. Prevent damage to natural surroundings and the existing facility.

12. Keep project neat, orderly, and in a safe condition at all times.

13. Do not restrict access to the facility by employees or the public at any time.

14. Ensure safety signage and barriers are utilized to inform approaching pedestrians of ongoing work.

15. When inclement weather is expected, provide temporary protection as applicable.

3.2 Schedule

1. When contract modifications or changes are initiated, delays are experienced, or the

Contractor desires to revise the project schedule, the Contractor shall submit to the Government a written time impact analysis illustrating the influence of each modification, change, delay or Contractor request on the contract time.

2. Coordinate regularly with Government staff on permissible hours of construction, as well as anticipated down-time for doors so that Government staff may plan accordingly.

3. All work shall be conducted as agreed upon by the contractor and the Government.

3.3 Fire Protection

1. Observe and enforce standards of fire prevention. No open fires shall be allowed.

2. Take all necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

3. Smoking within buildings is prohibited.

3.4 Utilities

1. Disruptions of electrical services to the facility shall be kept to a minimum. The Contractor shall coordinate with Government staff to ensure that electrical work will not interfere with facility operations, unless approved by the Government.

Statement of Work 08 May 2025

3.5 Project Close-Out

1. Before scheduling the final inspection with the Government, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish any surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Thoroughly clean workspace interiors. Pick up and remove all construction debris from the site. At the time of final inspection, project shall be thoroughly clean and ready for use.

2. Before submitting a request for the final inspection, submit the following:

• Photos taken during the project as described in Paragraph 1.1 of this SOW.

• Product information sheets (“cut sheets”) used in the completion of the project as described in Paragraph 3.6 of this SOW.

3. Acceptance of Work: After all deficiencies have been corrected, the Government shall issue a

Letter of Final Acceptance.

3.6 Facility Performance

1. All work performed shall comply with applicable laws, regulations and BLM Building Codes and Standards.

2. The Contractor shall identify actual brand name products used for every product.

3. The Contractor shall provide manufacturer’s product literature for each brand name product.

4. The Contractor shall provide the manufacturer’s certification that the product used on the project complies with BLM Building Codes and Standards.

5. All constructed and installed items shall have a warranty of a minimum of one (1) year from

Letter of Final Acceptance.

4.0 DELIVERABLES & SCHEDULE

The following deadlines are intended to provide a schedule guideline for the project. Deliverable deadline dates are defined by “Calendar Days Into Performance”, with the first day starting upon the Notice to Proceed (NTP).

4.1 Kickoff Site Visit

(0 calendar days into performance):

The Contractor shall attend a site visit at the Interagency Fire Cache Warehouses Office, which shall include the following:

● Review and discussion of project scope, deliverables, and schedule.

● Review of Government provided materials.

● Site familiarization tour.

● Establishment of Contractor staging areas.

● Use of site facilities, including but not limited to: Restrooms, site security and conduct (badges, contractor ID on vehicles, no smoking, etc.).

4.2 Submission of Contractor’s Scope of Work

(0-60 calendar days into performance):

Provide electronic copy of the Contractor’s Scope of Work document for the government to review. Allow the Government up to 15 calendar days for review and comment. The Contractor shall attend a meeting via Microsoft Teams with the BLM to discuss and review the Scope of Work. Upon approval, Contractor shall move forward with the project construction. Include the following items in the Scope of Work:

• Description of proposed work to be performed under the contract, including breakdown of labor and material.

• Description of proposed products, including manufacturers, product model numbers, and quantities.

Statement of Work 08 May 2025

• Schedule of dollar values based on the Contract price. Breakdown each lump-sum item into component parts of construction work for which progress payments may be requested. The total cost for the components part of work shall equal the contract line-item amount for that lump-sum item. Include mobilization, general conditions costs, overhead and profit in the total dollar value of unit price items and in the components parts of work for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

• Project schedule, including anticipated duration of construction as well as days and times when work shall be completed.

• A list of subcontractors for this project (must be the same as in the Contractor’s proposal).

• Written statements from subcontractors certifying compliance with applicable labor laws and standard clauses.

• Evidence of liability insurance coverage and workers compensation for the Contractor and all

Subcontractors.

4.3 Demo and Installation

(61-105 calendar days into performance):

Work shall not begin until the Government has issued the Start Work Notice. Work shall include all Tasks outlined in Section 2.0 of this Statement of Work and shall meet all Project Requirements outlined in Section 3.0 of this Statement of Work. While the period of performance is listed as 61-105 calendar days into performance, the demolition and replacement of shelving shall be conducted within a window of no more than 10 working days. The dates of work within the period of performance window shall be agreed upon by the Contractor and the Government prior to commencement of work.

4.4 Project Close-Out

(106-120 calendar days into performance):

Project Close-Out shall occur directly after completion of project work and shall be completed within the 120-day period of performance.

5.0 PERIOD OF PERFORMANCE

5.1 Contractor Schedule

The estimated performance time for this task order is 120 calendar days (4 months). Upon award, the Contractor shall submit to the BLM a revised schedule of performance with notable milestones and review periods for BLM approval.

5.2 Estimated Start and Completion Dates:

Estimated start date: October 2025 (date is tentative pending actual contract award date) Estimated completion date: February 2026 (date is tentative pending actual contract award date)

Statement of Work 08 May 2025

6.0 PROPOSAL, FEE, PAYMENT & BUDGET

6.1 General:

All costs associated with the meetings/travel described herein shall be included within the fee proposal.

Pay invoices are to be emailed directly to the Contracting Officer’s Representative for review before submitted in IPP. The Contractor’s fee shall include all compensation for providing the described tasks and services.

6.2 Price Proposal Format:

The Contractor’s price proposal shall clearly identify costs associated with each specific bid item. Any work not represented by a bid item, shall be considered incidental to the project and shall be included in the price of other bid items.

Statement of Work 08 May 2025

7.0 CONTACTS

7.1 Contracting Officer (CO):

Chris Brailer cbrailer@blm.gov

(406) 896-5196

7.2 Contracting Officer Representative (COR):

Tanner Cahill tcahill@blm.gov

(406) 233-2818

Casey Trang ctrang@blm.gov (406)533-7627

7.3 BLM District Engineer POC:

Tanner Cahill tcahill@blm.gov

(406) 233-2818

7.4 BLM NOC Engineer:

Rich Zaragoza, P.E., C.W.I.

Bureau of Land Management | National Operations Center (NOC) Denver Federal Center, Bldg. 50 Denver, CO 80225

PH: (505) 761-8780

rzaragoza@blm.gov

End of Document mailto:cbrailer@blm.gov mailto:tcahill@blm.gov mailto:ctrang@blm.gov mailto:tcahill@blm.gov mailto:rzaragoza@blm.gov

Statement of Work

Attachment A

Scoping Drawings (S-001, A-101, & A-102)

May 2025

Statement of Work

Attachment B

BLM Building Codes and Standards

February 2025