Attachment_2_-_Description_of_Work_(Amendment_0004)__0004.docx

ATTACHMENT #000021

United States Department of the Interior

Multiple-Award Task Order Contracts (MATOC)/Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts for A&EGeotechnical Engineering Services

DESCRIPTION OF WORK

1.0 GENERAL

GENERAL TASK ORDER REQUIREMENTS

1.1.1 Actual project work will be assigned through individual Task Order solicitations for various services including: architectural, civil, mechanical, electrical, plumbing, structural design, construction administration, inspection, aquaculture systems, general and environmental studies, value engineering, energy conservation design practices, as well as other types of A-E services.

1.1.2 The Contracting Officer (CO) or a designated representative will issue a Statement of Work and Task Order Proposal Request (TOPR). The TOPR will describe the work to be performed, the deliverable items, and the required time period for completion.

1.1.3 Firms will be evaluated and selected for each Task Order based upon their SF 330 proposal submittals.

1.1.4 Task Order proposal preparation periods may vary depending on fiscal and programmatic need, anywhere from 7 to 30 calendar days would be typical.

1.1.5 The construction price range for each task order will be identified and made known to the prospective A-E.

1.1.6 The Contractor shall commence work on each Task Order according to their proposed and agreed upon schedule, unless otherwise directed by the CO.

1.1.7 The Contractor may request final payment when all documents and data have been delivered and the Contracting Officer’s Representative (COR) has determined that the documents and data conform to the requirements of the Task Order and the contract.

1.1.8 Upon receipt of an individual TOPR describing a specific project, the A-E shall respond within the time frame prescribed in the TOPR.

1.1.9 If the A-E is unable or not interested in submitting a proposal, a timely negative response is required. Lack of response may result in not being considered for future work under this Contract.

1.1.10 Depending upon the nature of the project, performance specifications along with preliminary drawings may be provided with the TOPR. The intent of this information is to provide the A-E with the general outline of the scope of work for the project and some various alternatives that have been considered. These drawings should be considered preliminary in nature and should not be construed as the preferred alternative needed for preparation of final construction documents unless otherwise designated as such. On occasion the A-E may be asked to provide the services to help develop this scope of work along with the Government.

1.1.11 After the scope and fee have been determined for a project, the CO will issue a firm fixed price Task Order for the effort.

1.1.12 SF 330, Part I, Section D – Organization Chart and SF 330, Part I, Section E – Key Personnel shall be updated and submitted to CO annually by 9-30-20XX or end of the fiscal year. Any substitutions of Key Personnel shall be approved by the Contracting Officer.

2.0 DEFINITIONS AND ACRONYMS

ABA – Architectural Barriers Act. These standards apply to facilities designed, built, altered, or leased with Federal funds.

AD – Accuracy of Drawings – the number of design errors, omissions, and ambiguities within the plans and specification that affect the quality of the facility.

A-E, Contractor – Architectural-Engineering firm is the contracting entity selected to design the project.

As-Built Drawings are the original design drawings revised to reflect any changes made in the field. Once as-built drawings are approved, they become the official record drawings.

Commissioning is the act of statically and dynamically testing the operation of equipment and building systems to ensure they operate as designed and can satisfactorily meet the needs of the building throughout the entire range of operating conditions.

Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

Construction Documents refer to 65-100% complete drawings, specifications, and other documents describing the requirements for construction of the project; and bidding and contracting for the construction of the project typically provided by the Government. At the end of this phase, construction cost estimates typically include 3-10% contingency.

CO – Contracting Officer is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

COR (COTR) – Contracting Officer’s Representative (Contracting Officer’s Technical Representative) is authorized to act within the limits of their authority as delegated by the CO.

DD – Design Deficiency - When an architect, engineer or building designer performs designs outside of specification, such as not designing to building code, that leads to a problem or defect in the structure.

DE – Design Errors - A condition that exists in the design documents for which the engineering consultant is responsible which results in the need for a change to the work. A design error includes but is not limited to the following: the product of incorrect dimensioning, specifying incompatible materials or equipment, code violation, impossibility conflict or other incorrect direction in the design documents. A design error may result in the need for the construction contractor to perform rework or additional work.

DO – Design Omission - A condition that exists in the contract documents where information is missing from the design documents. A design omission is work or requirements that are omitted from the design due to an engineering consultant’s omission of work that is necessary for the proper and/or safe operation of the facility or system being constructed or required to meet the original designer’s scope of work.

Design Development Documents fix and describe the size and character of the entire project with consideration given to availability of materials, equipment and labor, construction sequencing and scheduling, economic analysis of construction and operations, user safety and maintenance requirements, and energy conservation. Design Development in conjunction with Schematic Design represents 35-65% of the complete design. At the end of this phase, project cost estimates typically include 10-30% contingency.

Design Summary – Sometimes referred to as a Technical Memorandum. This summary is typically required for all submittals and is a work in progress until the final submittal. This narrative identifies opportunities for integration of design showing trade-offs between different aspects of the design particularly between disciplines, with explanations for how these trade-offs were made.

2.1 For example: Adapting building orientation to reduce energy use; Adapting siting to enhance daylighting; Adapting building envelope design to accommodate the use of locally available materials, etc.

2.2 The narrative should be the product of the design team. The structure of the design narrative shall be organized around the 2016 Guiding Principles for Sustainable Federal Buildings. https://energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings

2.3 The six guiding principles that apply to existing buildings and new construction or modernization include:

· Employ Integrated Design Practices

· Optimize Energy Performance

· Protect and Conserve Water

· Enhance Indoor Environmental Quality

· Reduce Environmental Impact of Materials

· Assess and Consider Climate Change Risks

2.4 Special attention shall be paid to complying with sustainability requirements in an integrated way. Building design and siting should enhance the performance of the project.

DPD – Detailed Project Description to outline in detail the project work activities and timelines.

ECC – Engineer’s Opinion of Construction Cost refers to the cost estimate.

Government shall also be referred to as the Owner, CO, COR, or the GOVERNMENT.

LEED – Leadership in Energy and Environmental Design.

LAHJ – Local Authority Having Jurisdiction is the duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

Offeror is the A-E submitting a proposal for consideration under this solicitation.

OPR – Owner’s Project Requirements Performance Specifications state what the required results will be with measurable or observable criteria for verifying compliance.

Public Works is construction performed under a contact with a Federal, State, County, Borough, City, Municipality, or other government entity.

Red Line Drawings are the construction contractor’s record set of drawings which are manually marked up for changes in the field. These drawings become the basis for the as-built drawings.

Schedule is a chronological layout of the work to be performed.

Schematic Design consists of developing drawings, sketches, and other documents illustrating the general scope, scale, and relationship of project components for approval by the Government. Alternatives are considered during this phase and a preferred design alternative is identified with a refined description of project needs. Design is conceptual in character, based on the requirements provided in the TOPR and/or through the Site Investigation, A-E Scoping, and Data Collection phase of the project. The design is considered 30-35% complete at the end of the Schematic Design. Schematic Design and Design Development together represent 35-65% of the complete design.

SF or SQ FT is square footage typically referring to usable area (conditioned space), unless noted otherwise.

Submittal is any product data, samples, and shop drawings required to be submitted to the A-E and/or owner for information or approval during construction. All submittals shall be included in the submittal register.

Submittal Exchange refers to any automated project management software commercially available and approved for use by Government at the Contractor’s expense.

Submittal Register lists the materials, products or items for each Submittal cited in the project construction documents, specifically the technical specifications. The register shall also contain the specification section and paragraph number locations and any required approvals. The register shall be initiated and updated by the A-E Technical Memorandum – see Design Summary.

TERO – Tribal Employment Rights Office.

3.0 SCOPE

A-E SPECIALTIES AND MAJOR PROJECT TYPES

3.1 Services required are consistent with engineering disciplines necessary for design and specification of both vertical and horizontal structures in the built environment, and mayMay also include services such as structural and seismic engineering, landscape architecture, hydrology, geotechnical engineering and cold region engineering.

3.1.1 Architectural Services for the planning, designing, construction and repair of buildings such as visitor centers, administration buildings, bunkhouses, shop buildings, residences, storage buildings, and fire cache buildings.

3.1.2 Fisheries Engineering including investigation, study and design of water supply intakes and outfall structures, debris and fish screens, tanks and raceways, water treatment facilities, hatchery buildings, sorting and holding facilities, flumes, canals and spawning channels, aquatic organism passage design including fish ladders, fish traps, fish screens.

3.1.3 Civil Earthwork Projects including dams, dikes, levees, berms, canals, water control structures, roads, trails, building site grading, and slope stability studies and designs.

3.1.4 Mechanical Engineering Services to support architectural and fisheries projects including design for water and sewage systems, HVAC systems, fire suppression systems, pumps, and wells.

3.1.5 Electrical Engineering Services to support architectural and fisheries projects including power distribution, emergency backup systems, electronics, computer systems, generators, telecommunications, control systems, alarm and security systems, and instrumentation.

3.1.6 Other Facility and Infrastructure Projects including boardwalks, observation platforms, docks, piers, boat ramps, bridges and bulkheads

DESIGN CONSIDERATIONS

3.1.7 For projects in Alaska, the A-E should be able to demonstrate an understanding of Cold Region Engineering concepts and practices. For remote locations, the A-E should be able to demonstrate experience with off-grid designs.

3.1.8 Sustainability, Energy and Third-Party Certification Requirements

3.1.8.1 Executive Order (EO) 13834, Efficient Federal Operations-- May 17, 2018 replaces the requirements of EO 13693, Planning for Federal Sustainability in the Next Decade-- March 19, 2015, and largely reverts to federal statute. These requirements are shown in the Sustainability EO Crosswalk prepared by the National Park Service May 25, 2018. Firms will need to work with the Government for the latest guidance at the time the task order is issued. Ask the COR for the latest Sustainability EO Crosswalk.

3.1.8.2 Currently, all buildings must comply with sustainability requirements set forth in the Revised Guiding Principles for High Performance and Sustainable Buildings (February 2016). This was achieved by employing the U.S. Department of the Interior’s Sustainable Buildings Assessment and Compliance Tool (Checklist) and incorporating design strategies and recommendations to achieve appropriate energy and potable water savings where cost-effective. Ask the COR for the latest direction for High Performance and Sustainable Building design.

3.1.8.3 In addition, Section 109 of the Energy Policy Act (EPAct) of 2005 (P.L. 109-58) requires that, where cost-effective, all new buildings must be at least 30 percent more energy efficient than the most current American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 90.1 Standards, or, if not at least 30 percent below the ASHRAE Standard, the design must achieve the maximum level of energy efficiency that is life-cycle cost effective. EPAct requirement can be achieved by using the prescriptive method in ASHRAE’s “Advanced Energy Design Guides.

3.1.8.4 LEED Certification Requirements: The following types of buildings, when sized 5,000 square feet (sq.ft.) or greater shall, at a minimum, achieve Leadership in Energy and Environmental Design v4 (LEED) Silver certification:

· Visitor Centers and other Public buildings providing substantial environmental educational opportunities especially where the facility is within a designated urban area and third-party certification would enhance the image, or standing of the Service to the public.

· All Visitor Centers at designated Urban Refuges must achieve third party certification.

· Buildings with significance and/or symbolism and are of mission-related nature, e.g. historic structures.

3.1.8.5 LEED Certification may be pursued for other buildings and will be indicated in the task order.

3.1.9 Codes

3.1.9.1 The primary Fire and Life Safety Code is NFPA 101. Use current edition in year in which project started design.

3.1.9.2 When NFPA does not address a code issue use the International Codes as adopted by the Local Authority Having Jurisdiction.

3.1.9.3 Design for accessibility in accordance with the most current version of the Architectural Barriers Act (ABA) Accessibility Standards available at www.access-board.gov.

3.1.9.4 When code requirements conflict, use the most stringent requirement.

3.1.9.5 For other Codes consult with the COR.

3.1.9.6 A code analysis shall be shown on the cover page in table format. All applicable codes used in the preparation of the drawing set shall be listed. Building notes indicating building gross square footage (heated, unheated, and total) shall be located directly on the cover page as well.

3.1.10 Cultural Resources

3.1.10.1 Upon identification or discovery of historical or archaeological artifacts, cease work and notify the Station Manager, COR, and CO immediately for determination on how to proceed.

DATA COLLECTION, SCHEMATIC DESIGN, & DESIGN DEVELOPMENT

3.1.11 Services in this category include the gathering, analysis and documentation of data required to establish the OPR for project justification, budgeting, and design of the project, and include, but are not limited to:

3.1.11.1 Field Report: At a minimum, the report should consist of a description detailing what was seen or observed, an analysis describing strengths and weaknesses, reflection or evaluation of the observations considering theory and key concepts in the broader context of all disciplines involved and an Appendix containing any supporting information.

3.1.11.2 Design Workshop Meeting: After the Task Order is awarded and the Notice to Proceed has been issued the A-E key personnel shall meet with Government representatives to discuss and resolve any remaining questions and issues generated from the proposal package.

3.1.11.3 Project identification, including discussions of project location, history, functions, and scope.

3.1.11.4 Determination of feasible engineering solutions/alternatives which satisfy the project goals, objectives, budget, and user requirements.

3.1.11.5 Physical planning, including the conduct of topographic or engineering surveys, soil investigations, studies of historical, cultural resources and regulatory requirements, flood plain or tidal assessments, and consideration of components that may have or affect lead based paint, asbestos, radon, and PCBs.

3.1.11.6 Planning to establish a project design schedule.

3.1.11.7 Cost estimates for budgeting and the identification of direct and indirect costs, including contingency and escalation factors. Include justification for any project cost that exceeds the budget. (Estimate dollars shall be determined for the projected period of construction.)

3.1.11.8 Schematic design(s), including access site development, utilities, preliminary plans, elevations and details, design controls, preliminary specifications, and operation requirements.

3.1.11.9 Preparation of reports and related documents, both draft and final, include:

· Title Page including Report title, preparer, contract number, and date.

· Executive summary

· Table of contents

· Description of the study and investigations

· Descriptions of the alternatives considered

· Drawings and sketches and support documents required to illustrate the alternatives

· Listing of data used and assumptions made

· Evaluation of the alternative designs

· Comparative evaluation of the alternative designs, including capital and life cycle costs

· Final design recommendation, including discussion of the basis for the recommendation

· Summary of results, conclusions, and recommendations.

CONSTRUCTION DOCUMENTS (See Section 4.0 for specific document information)

3.1.12 All design work shall be performed by or under the direct supervision of registered professionals licensed in the discipline being designed and in the state in which work is being constructed. The A-E and all key personnel shall be qualified by education and experience to design within the disciplines required. Drawings shall be stamped/sealed by the registered professionals responsible for the work in each discipline corresponding to the jurisdiction where construction will be performed.

3.1.13 All construction documents shall be readable by a “screen reader” to meet the compliance requirements of Section 508 of the Rehabilitation Act of 1973. Adobe and MS Word have functions available to them built into the software. Drawings or Plans shall include a Section 508 compliant document describing the plan set which follows a template format that can be provided by the government upon request.

3.1.14 Services in this category include design/documentation for construction of new facilities and the rehabilitation, maintenance, and/or operation of existing facilities by contract or force account means, including the performance of design analysis and engineering calculations, preparation of design summary, plans, specifications, bidding schedules, and cost estimates as follows:

3.1.14.1 Architectural design/documentation services including site plans, building elevations and sections, building systems, materials, dimensions, areas, and volumes.

3.1.14.2 Structural design/documentation services including gravity and lateral load analysis and design, site specific design criteria.

3.1.14.3 Mechanical design/documentation services including site specific energy sources, energy conservation, energy modeling/sustainability requirements, heating and ventilation, air conditioning, plumbing, fire protection, special mechanical systems, alarms, process systems, and general space requirements.

3.1.14.4 Electrical design/documentation services including new power service and distribution, lighting, telephones, fire detection and alarm, security systems, electronic communications, special electrical systems, and general space requirements.

3.1.14.5 Civil design/documentation services including on-site utility systems, fire protection systems, drainage systems, topographical survey and earthwork, geomorphic stream surveys, geotechnical, hydrology, traffic systems, transportation facilities, pavement, fish friendly road-stream crossing structures, natural channel design, and flood plain modeling, fish passage at irrigation diversions and dams.

3.1.14.6 Landscape architectural design/documentation services including site plans, planting plans, riparian area revegetation plans, materials, lists, and landscape construction details.

3.1.14.7 Environmental design/documentation services including hazardous material clean-up, testing/sampling, and tank removal plans and specifications

3.1.14.8 Sustainability services including analyzing and documenting building energy use, indoor/outdoor water use, site hydrology, daylighting, solar water heating life cycle cost, construction waste recycling, thermal comfort, ventilation, recycled content.

CONSTRUCTION MANAGEMENT / ASSISTANCE

3.1.15 Services in this category include management of all actions required to complete the proposed facility from contract award to acceptance, including the warranty period as follows:

3.1.15.1 Contract administration including the approval and modifications of project schedules, progress and final payments, verification of labor requirements, verification of safety and health requirements, and maintenance of a filing system for all contract documents.

3.1.15.2 Checking and approving, annotating, referring or rejecting submittals by construction contractors within ten working days unless otherwise specified in the project specific Task Order, or requested from the CO within three working days a time extension for approval or disapproval.

3.1.15.3 Field inspection of construction work to ensure compliance with contract requirements.

3.1.15.4 Preparing data for contract modifications.

3.1.15.5 Conducting site visits, as required in task order, to evaluate progress.

3.1.15.6 Conducting final inspections and preparing final lists of defects and omissions.

3.1.15.7 Preparing As-Built Drawings to serve as record documentation for the project per task order requirements.

3.1.15.8 Preparing or assembling operation and maintenance manuals.

3.1.15.9 Providing responses to Requests for Information (RFI’s) submitted during contract solicitation, as well as during construction, within five working days, or requested from the CO within three working days of a time extension.

3.1.15.10 Preparation of construction progress or inspection reports.

3.1.15.11 Photographing/documentation of construction process.

3.1.15.12 Review of Value Engineering change proposals.

3.1.15.13 Providing technical support to the CO in the review of construction contractor claims, modifications, etc. as well as warranty claims by the government.

CONTRACTOR RESPONSIBILITIES

3.1.16 The services specified in each Task Order could include visits to the project sites; meetings with Government representatives and other key personnel or consultants; and making presentations of proposed design solutions to selected officials. The location for these visits, meetings, and presentations will be specified in the individual Task Orders and could include the Contractor’s office, regional or station offices, or any other site as deemed appropriate by the Government for the particular requirement.

3.1.17 The Contractor shall prepay shipping charges on all charts, sketches, drawings, and documents submitted to the Government Project Manager, CO, or COR.

3.1.18 The Contractor shall closely coordinate the work for which they are responsible under this contract with related work being performed by Government personnel. This shall include contractor documentation of all project meetings with the government.

3.1.19 The Contractor may be required to be a member of the final inspection team on new construction and major repair and alteration projects; however, final acceptance shall be predicated exclusively upon the inspection performed by Government personnel.

3.1.20 Furnish qualified, experienced staff to perform work specified in the Task Order.

3.1.21 Furnish all materials, supplies, and equipment unless otherwise stated in the Task Order.

3.1.22 Furnish preliminary studies, sketches, and layout plans, reports, and cost estimates of proposed projects and all structures, utilities, and other accompanying items. The number of copies of the preliminary documents to be furnished to the Government will be set forth in each Task Order. The time for review by the Government of the preliminary documents will also be specified in each Task Order or ten (10) business days when not specified.

3.1.23 Furnish the number of final sets, interims, and copies of the work set forth in the Task Order (including mailing costs) when other than electronic submittals are required.

3.1.24 Assure complete, competent, properly coordinated, and thoroughly checked design documents.

3.1.25 Maintain good security practices to prevent disclosure of information about projects under this contract to any individual or firm other than to the CO, except as may be required to obtain quotations for materials and supplies for subcontract work or as required in the Work Order.

3.1.26 The Contractor shall accomplish the design services required under this contract so as to permit the solicitation and award of a contract, using standard Federal Acquisition Regulation procedures for the construction of the facilities designed at a price that does not exceed the estimated construction contract price. When bids or proposals for the construction contract are received that exceed the estimated price, the Contractor shall perform such redesign and other services as are necessary to permit contract award within the funding limitations. These additional services shall be performed at no increase in the price of this contract. However, the Contractor shall not be required to perform such additional services at no cost to the Government if the unfavorable bids or proposals are the result of conditions beyond the Contractor’s reasonable control.

3.1.27 If, during construction, design deficiencies (DD), design errors (DE), design omissions (DO) that affect the accuracy of drawings (AD) are found, the Contractor shall perform such redesign and other services as are necessary to correct the design documents. These additional services shall be performed at no increase in the price of this contract.

3.1.28 The Contractor will promptly advise the CO if it finds that the project being designed will exceed or is likely to exceed the funding limitations and it is unable to design a usable facility within these limitations. Upon receipt of such information, the CO will review the Contractor’s revised estimate of construction costs. The Government may, if it is determined that the estimated construction contract price set forth in this contract is so low that award of a construction contract not in excess of such estimate is improbable, authorize a change in scope or materials as required to reduce the estimated construction cost to an amount within the estimated construction contract price or the Government may adjust such estimated construction price. When bids or proposals are not solicited or are unreasonably delayed, the Government shall prepare an estimate of constructing the design submitted and such estimate shall be used in lieu of bids or proposals to determine compliance with the funding limitations.

3.1.29 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services including those errors or deficiencies that arise during the solicitation and/or construction phase.

3.1.30 During the contract solicitation period the A-E will respond to RFIs and prepare written clarifications and addendums for the CO to amend the solicitation.

3.1.31 Neither the Government’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract.

3.1.32 The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

3.1.33 If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

3.1.34 The Contractor’s designs are to meet Government requirements including those for energy efficiency, LEED certification, safety, and sustainable design and construction.

3.1.35 The Contractor is to provide designs meeting all applicable codes and standards.

PERMITS / CLEARANCES / APPROVALS

3.1.36 The following is a list of permits and other legislative requirements that are typically part of construction planning and preparation and may require assistance from the A-E. The list is not comprehensive.

· Local Construction Permits

· National Environmental Policy Act Compliance (NEPA)

· Clean Water Act Compliance

· Safe Drinking Water Act Compliance

· National Pollution Discharge Elimination System Permits

· Soil Erosion and Sedimentation Control Permits

· Sanitary Permits

· Cultural Resources Compliance

· Clean Air Act Compliance

· Joint Aquatic Resources Permit Application (JARPA) to include Corps of Engineers (Corps) Section 404 Permit, Makah Tribe Hydraulic Project Approval, and Washington Department of Ecology for 401 Water Quality Certification or other state’s consolidated Permit Application;

· Wetland Delineation Survey;

· Section 7 Biological Assessment;

· National Marine Fisheries Service Essential Fish Habitat;

· State Coastal Zone Management Act,

· Hazardous Substance Assessment;

· Cultural Resource Section 106 [36 CFR Part 800.3(b)];

· Various County planning departments which might include a Construction or

3.2 Shoreline Development permit, and

· Consultation and informal project approval with various tribes.

3.2.2 The Contractor shall, without additional cost to the Government, obtain the necessary permits, licenses, and approvals from all local, State, and Federal authorities as are necessary for the performance of the services by the Contractor required by the individual task orders issued under this contract. Should it become necessary in the performance of the work to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the Contractor shall secure the consent of the representative or agent prior to effecting entry on such property.

3.2.3 The Contractor may be required to assist the Government in conferring and coordinating with local, state, and Federal government agencies.

3.2.4 If indicated in TOPR, the Contractor shall assist with the preparation of necessary permits, licenses, and approvals from all local, state, and Federal authorities.

3.2.5 NEPA/Permit Responsibility: The A-E may be asked to perform studies and obtain permits as required by the National Environmental Protection Act (NEPA) and other State and local jurisdiction environmental regulations.

3.2.6 The Contractor may also be asked to obtain and pay for design review and approval of the local building authorities with jurisdiction within the project locale, obtain and pay for all building and construction permits and inspections normally required by such authorities, and comply with all directives issued by such authorities regarding this project. Scope of this effort will be defined in the TOPR.

3.2.7 The Contractor may be asked to prepare a clear, comprehensive project description. The detailed project description (DPD) will outline in detail the project work activities and timelines. The project description will, at a minimum, include estimates on noise levels, the amount and type of vegetation removal, the amount of fill used, and the amount of sedimentation and turbidity from the proposed project. An example of a comprehensive project description can be provided upon request to the COR to demonstrate the level of effort expected in the preparation of the document.

3.3 DPD’s will include upcoming construction work activities and future maintenance activities for the barrier weir and fish ladder. In other words, describe and specify: WHAT the project or action is; WHERE the project is; WHEN the action is to occur, including time line and implementation schedules; HOW the action will be accomplished, including the various activities that comprise the whole action, the methods, and the types of equipment used; WHY the action is proposed, including its purpose and need; and WHAT OTHER interrelated and interdependent actions are known. The detailed project description is typically 40 to 50 pages in length.

3.4 The following are commonly overlooked items in the preparation of a DPD:

· Introduction

· Type of Project

· Background Information

· Purpose and Need

· Project Location

· Project Area and Existing Conditions

· Project Footprint

· Timeline of Each Activity

· Avoidance Areas

· Start and End Times for Each Activity

· Construction Access

· Staging/Laydown Areas

· Construction Equipment and Techniques for Each Activity

· Permanent versus Temporary Impacts

· Duration of “Temporary” Impacts

· Restoration Areas

· Conservation Measures

· Best Management Practices

· Compensation and Set-Asides

· Amount of Riprap and Fill

· Bank Ratios and Amounts

· Mitigation: What Kind and Who is Responsible?

· Dust, Erosion, and Sedimentation Controls

· Whether the project is part of a larger project or plan

· Amount of Vegetation Loss

· Amount of Turbidity and Sedimentation

· Sound Levels

· Wetland Impact

4.0 DELIVERABLES

4.1 Unless specified differently in a Task Order, the following requirements shall apply to submittals for data collection, schematic design, design development, and construction documents. Submittal requirements for other levels of project development will be as designated in individual Task Orders. A task order may require the contractor to use project management software such as ‘Submittal Exchange’.

4.2 All reports and/or documents and materials to be delivered under the contract shall be submitted with a letter of transmittal identifying the contract number, document control number, and the descriptive title of the contents. All deliverables shall be packaged and packed for shipment in accordance with standard commercial practices for domestic shipment.

4.3 SCHEDULE

4.3.1 A revised schedule shall be included with each submittal. Any changes shall be noted and justification given for the change. The schedule shall be submitted in .pdf format or any other format approved by the COR.

4.4 DRAWINGS

4.4.1 Schematic Design drawings are typically quick, free-hand, artistic sketches using various graphic media. The graphics are diagrammatic, not always to scale, illustrating preliminary designs.

4.4.2 Design Development and Construction Drawings shall be titled, numbered, and formatted according to the TOPR, and shall be produced compatible with AutoCAD 2013 format or later. Unless otherwise specified in the TOPR, drawing submittals shall include at a minimum:

4.4.2.1 Interim drawings: 1 set of 17” x 11” bond paper, if requested by COR, and 1 set of electronic pdf files.

4.4.2.2 Final drawings: (Unless otherwise stated in the task order)

· 1 set of 17” x 11” drawings on reproducible 20# bond, if requested by COR, upon which the A-E has affixed their professional seal adjacent to title block.

· 2 sets of 17” x 11” drawings on reproducible 20# bond, if requested by COR.

· 1 set of electronic pdf files.

· 1 set of electronic AutoCAD files (including .ctb file) on USB thumb drive or on Government approved file transfer site.

4.5 SPECIFICATIONS

4.5.1 Provide Specifications in CSI MasterFormat, section format, and page format unless another format is required by the individual task order. Number sections in accordance MasterFormat 2004 or later version with a 50 division breakout using a spaced double numbering sequence i.e. 00 00 00.

4.5.2 The contractor shall request the most current version of Division 01 specifications from the COR. These Division 01 specifications shall be customized for the specific project task order.

4.5.3 Provide specifications of sufficient detail so that when used with associated drawings, and with any specifications and standards incorporated by reference, construction bids can be sought by the Government on a full and open competitive basis. The technical specifications shall precisely state what is expected from the construction contractor in complete, correct, clear, and concise statements.

4.5.4 All materials shall be described, where possible, by reference to standards generally known to the industry. The standards include nationally recognized industry, technical society, Federal, or military specifications and standards. Each cited specification or standard shall include its publication date. The standard which best represents no more or no less than the Government’s minimum needs shall be selected for incorporation into the specification.

4.5.5 The use of trade names, proprietary items, and the drafting of a specification by adapting a manufacturer’s description of a commercial article is permissible but is not intended to be restrictive to free and open competition among suppliers. The item shall be specified by giving its functional or salient characteristics, such as chemical composition, physical characteristics, laboratory test results, performance in actual use, etc. The phrase “or Government approved substitution” shall be used when designating a commercial article or its salient characteristics.

4.6 COST ESTIMATES

4.6.1 Cost estimates shall be prepared according to CSI MasterFormat and based upon RS Means data unless more localized reliable data is accessible.

4.6.2 The following table shows the estimating ranges that are expected unless otherwise indicated in the TOPR:

GUIDELINES FOR ESTIMATES

4.6.3 Cost estimates shall be accurate and realistic, reflecting current prices for work and materials and shall take into account possible labor and/or material shortages or other local conditions that may affect the cost of the work. Sufficient supporting data shall be furnished to enable the Government to determine how the estimated costs were established.

4.6.4 Schematic Design and Design Development Estimates – Cost estimates for conceptual designs shall be developed from drawings of the conceptual designs and other data. The estimates shall be broken down into the majority items of construction and the quantities and cost of each shown. Lump sum amounts for major items which cannot be readily evaluated will not be accepted. Estimates prepared at this stage of completion shall be prepared in as much detail as possible with all assumptions clearly stated. The Estimate Summary Sheet shall be fully developed to determine its adequacy even though the full details of the sections or items may not be available at the time.

4.6.5 Construction Cost Estimates – Cost estimates of designs for construction shall be comparable to estimates prepared by bidding construction contractors taking into consideration the local bidding climate. It is intended that the A-E estimate reflect a value in the lower end of the overall bidding range, but not a competing low bid. The estimate is an updated version of the conceptual design estimate and is developed from complete drawings and specifications and the Government’s review comments on the conceptual estimate. This estimate shall be a firm and realistic estimate of the project cost based on accurate cost data and takeoff quantities.

4.6.6 Since the cost estimates prepared by the contractor will be used for evaluating construction contractor bids, the estimates are considered confidential material and are intended for official Government use only. This material shall not be divulged to other than authorized Government personnel. In the event that the Contractor intends to employ parties other than its own staff in preparing costs estimates, written approval of the CO of such parties is required. The Government will not grant approval of the same, unless assurances are submitted that the contracting firm will keep the cost estimates confidential and will not later submit an offer or serve as a subcontractor to an offerer on the construction contract. Cost estimates shall remain the sole property of the Government and shall not be made available to others for any purpose. The sale or provision of quantity takeoffs and associated costs by the A-E to prospective bidders is prohibited.

4.6.7 Detailed EEC / Cost estimates shall be prepared in two parts; the Estimate Summary Sheet and supporting data consisting of quantity takeoff worksheets, indexed compilation of quotations from manufacturers and suppliers, and data to support the Contractor’s unit prices.

4.7 DESIGN SUMMARY (See Section 2.15 for more information)

4.7.1 The Contractor shall prepare and furnish bound draft and final design summaries, as required by the Task Order. The design summary shall include chapters on designer’s operating criteria and construction considerations. Design data shall be included in an appendix of the design summary. The design summary shall be included as an integral part of the reports produced for the preliminary design review, progress review, draft final, and final design.

4.7.2 Design calculations shall be included in the Design Summary and shall consist of all functional and engineering criteria, design information, and calculations to support the design drawings and specifications. The design calculations shall be represented in a clear and legible form incorporating a title page and a table of contents. Pages shall be numbered consecutively and identified in the table of contents. Cross-referencing shall be clear. All sources of information, formula, tables, and references shall be identified. Assumptions and conclusions shall be explained.

4.7.2.1 The design calculations shall be submitted electronically and be able to be printed on 8/1/2” x 11” paper, except that 11” x 17” sheets may be used when required for graphs and other special calculations forms. The material may be computer generated, typewritten, handwritten, or a combination thereof, provided it is legible, clearly expressed, and properly indexed.

4.7.2.2 No portion of any design analysis shall be both computed and checked by the same person.

4.8 OTHER

4.8.1 If specified in the Task Order, the contractor shall provide documentation to meet the agency’s Energy and Sustainability Requirements and Goals such as the High Performance Sustainable Buildings Checklist for New, Modernized or Existing Buildings Checklists, energy efficiency calculations, LEED Certifications, etc.

4.8.2 The Contractor shall provide a copy to the Government of meeting minutes and significant correspondence which are related to the project.