Attachment 1 Amendment 1 RFQ 140F0420Q0183 12Nov20_0001.pdf

ATTACHMENT 1

AMENDMENT 1 – RFQ 140F0420Q0183 JANITORIAL SERVICES, CRYSTAL RIVER NWR

CORRECTION TO ATTACHMENT 1: MATRIX

Please review revised Attachment 1 for the following change: For Location 3, the restrooms are to be cleaned 3x per week from November 15 through March 31 and only 2x per week the remainder of the year.

DELETION TO CLAUSES AND PROVISIONS:

52.228-5 Insurance Work on a Government Installation (JAN 1997)

ADDITIONS TO CLAUSES AND PROVISIONS:

Clauses 52.204-24 and 52.204-26 Provisions are added.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any https://www.acquisition.gov/far/part-4#FAR_4_2105 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_25 equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August

13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for

Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the

Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The https://www.sam.gov/

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph

(b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)

(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the

Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision) https://www.acquisition.gov/far/part-4#FAR_4_2105 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.sam.gov/

SECURITY BACKGROUND INVESTIGATION FOR CONTRACTORS

Upon award, contractor employees will be allowed limited access to the business during business hours only until background investigations are complete. Once a contractor employee(s) has/have successfully cleared a background investigation they will be allowed access to the facility in order to perform the janitorial services after hours. Note: the government reserves the right to limit the number of background investigations it will pay for should the contractor have a number of turnovers in staff. The government will pay for the first set of employees to have the background investigation completed. This requirement applies to subcontractors.

A Background Investigation is required for those individuals who require physical access to a

“Federally-Controlled Facility” (examples: routine Janitorial Services outside normal business hours or when no federal personnel staff are present). The requirements for Contract employee credentialing apply even if there is no guard, card reader or other physical control at the entrance to the Federally owned or leased building/office.

Contractor: The Contractor employee is the individual to whom a Background Investigation is to be issued for their performance of contracted-work to the Federal Government. Contract

Employees are required to complete the following the background process with the designated

Administrative Officer. This process includes travel to a card processing location for fingerprinting, at the expense of the contractor. A complete background investigation IS required BEFORE the contractor can access the facilities after regular business hours.

Cost: Initial background investigations are paid for by the requesting Federal agency. Since the

Federal agency pays this cost, it is imperative that a Contractor ensure they commit viable employee(s) to perform the contracted-work to eliminate the need for multiple background investigations due to high turnover of Contractor employees. If a reoccurring problem occurs with Contractor performance, the Government will invoke its right to terminate the Purchase

Order.

QUESTIONS AND ANSWERS

1. For clarification, please confirm that the breezeway at 1502 King Bay Dr. Crystal River connecting the 3 buildings is not to be serviced as stated during the site visit.

The doorways/entrance alcove are included but not the covered deck in between the buildings

2. During the site visit, it was brought to the Bidders attention that the showers and restroom in the boathouse have not been included in the scope of work. Can you please confirm if these are to be added to the areas to be serviced and therefore included in the bid price?

I would like to add the bathroom that includes one sink, shower and toilet and two additional showers. This bathroom will be cleaned on the same schedule a the administrative office at the new Headquarters Building at 1502 SE Kings Bay Drive.

3. Please clarify when background checks will be needed and what level of background check will be required.

Background checks will be required for contractor employees to access the buildings when staff are not present. This will apply to the maintenance facility specifically as staff are not present on a regular basis.

4. Is there a specific time for the maintenance shop to be serviced? With that in mind will a background check be required.

Yes, the maintenance shop must be cleaned at 6:30am and a background check is required for this location.

5. Please clarify the frequency of cleaning at location 3 (Restrooms, 601 Three Sisters Springs

Trail), There are contradictory information in the various documents.

The attachment 5 quote breakout has a typo under location 3. The restrooms need to be cleaned

3x per week from November 15 through March 31 and only 2x per week the remainder of the year. The form had those backwards but the text was correct. See revised Matrix

Schedule.

6. With regards to the inclusion of the 6 additional days cleaning to accommodate special events or heavy traffic. Is that to include all locations or limited to specific locations?

This is limited to either the facilities at 1502 SE Kings Bay Drive or 601 Three Sisters Springs

Trail.

7. If a subcontractor is to be used must they be named at the time of Bidding?

No, the subcontractor does not have to be disclosed with the quote; however, they will need to be available to start work as per the contract. Contractor should have staff ready to go for background check upon award.

8. If a subcontractor is to be used can they be changed at any point in the contract or must the same subcontractor be used for its entirety?

Subcontractors are required to have the background check and the same process will apply. They will not be allowed to clean during hours when staff are not available if they have not been cleared. See section on background checks. Again, after the initial clearance the Fish and

Wildlife Services reserves the right to pass the cost on to the contractor for any additional background checks.

9. What type and Monetary level of insurances, workers compensation and bonding are required?

Insurance and workers compensation as per State of Florida and Department of Labor. No bonding required.

10. Will subcontractors need to have the same amount of insurance, workers compensation, and bonding as stated above?

The requirements are pushed down from the prime contractor to the subcontractor; however, the prime contractor remains responsible for ensuring the laws are adhered to as well as the terms and conditions of the contract.

11. Is the payment for services going to be paid via credit card, check, or direct deposit?

Payment processing will be via www.ipp.gov. Refer to DOI ELECTRONIC INVOICING

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

(APR 2013)

12. Has the Scope of Work, under this new solicitation remained the same, decreased or increased in comparison to the current contract?

The performance work statement has changed from the current contract.

SITE VISIT:

Site visit is scheduled for Tuesday, November 17, 2020 at 2:30 pm Eastern Time.

Persons interested in visiting the site shall meet with Ms. Joyce Palmer at 1502 Kings Bay Drive, Crystal River, FL (email: joyce_palmer@fws.gov)

*REVISED DUE DATE:

Offerors must submit quotes via email to monica_faulk@fws.gov. All interested Contractors shall provide a quote as follows:

RFQ due date: Thursday, November 19, 2020

RFQ due time: 10:00 am Eastern Time

*Contractors must acknowledge Amendment 1 in their submission package.

http://www.ipp.gov/ mailto:joyce_palmer@fws.gov