Sol_140F0118Q0016.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

F01

PORTLAND OR 97232-4181

911 NE 11TH AVENUE

EASTSIDE FEDERAL COMPLEX

FWS, DIVISION OF CONTRACTING AND GE

0009822947 CODE 16. ADMINISTERED BYCODE

X

X

541940

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORF01

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/09/2018 1200 PT

02/07/2018

503 231-2052Karl Lautzenheiser (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0118Q0016

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 66 0040365498OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Lacey WA 98503 500 Desmond Drive SE FWS Olympia Fish Health Center

15. DELIVER TO

PORTLAND OR 97232-4181

911 NE 11TH AVENUE

EASTSIDE FEDERAL COMPLEX

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS, DIVISION OF CONTRACTING AND GE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Title: Veterinary Laboratory Services, Pacific Region Fish Health Program, Portland OR Performance Period: April 1, 2018 to March 31, Duns No. _______________________________

One IDIQ contract is anticipated. Successful IDIQ contract awardee shall be guaranteed a minimum of $2,000.00 for the full IDIQ contract performance period. The $2,000.00 minimum guarantee under the

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Karl Lautzenheiser

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

IDIQ contact will be awarded as a task order to the contact. Monies on that task order will be deobligated by modification once task order(s) are awarded that exceed a total of $2,000.00.

FWS POC: Andrew Goodwin

Phone: 503-231-6784

Email: andrew_goodwin@fws.gov

FWS POC: Chris Patterson

Phone: (360-753-9046)

Email: chris_patterson@fws.gov

Vince Bocci

Phone:(360-604-2500)

Email: vince_boci@fws.gov

Contracting POC: Karl Lautzenheiser

Phone: 503-231-2052

Email: karl_lautzenheiser@fws.gov

Legacy Doc #: FWS

Period of Performance: 04/01/2018 to 03/31/2023

00010 Base Year - 12 months - Vet Lab Services

Provide diagnostic services as required on individual task orders in accordance to the delivery schedule outline in this contract.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

66 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 66

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140F0118Q0016

Individual task orders will specify test and quantity to be performed. This line is from April

1, 2018 through March 31, 2019.

Period of Performance: 04/01/2018 to 03/31/2019

00020 Option I - 24 Month Renewal - Vet Lab Services

Provide diagnostic services as required on individual task orders in accordance to the delivery schedule outline in this contract.

Individual task orders will specify test and quantity to be performed. This line is from April

1, 2019 through March 31, 2021.

(Option Line Item)

02/01/2019

Period of Performance: 04/01/2019 to 03/31/2021

00030 Option II - 24 Month Renewal - Lab Services

Provide diagnostic services as required on individual task orders in accordance to the delivery schedule outline in this contract.

Individual task orders will specify test and quantity to be performed. This line is from April

1, 2021 through March 31, 2023.

(Option Line Item)

02/01/2021

Period of Performance: 04/01/2021 to 03/31/2023

Solicitation Attachments:

1) Bid Schedule, Base Year (2 pgs)

2) Bid Schedule, Opt Yr 1 (2 pgs)

3) Bid Schedule, Opt Yr 2 (2 pgs)

4) PWS (14 pgs)

5) Gov Property List (2 pgs)

6) Equipment List (1 pg)

7) Contract Clauses (23 pgs)

8) Wage Dec. No. 2015-5563, Rev 5 dated 01/10/2018 (11 pgs)

9) Cover Letter (1 pg)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

United States Department of the Interior

FISH AND WILDLIFE SERVICE

911 NE 11th Avenue

Portland, Oregon 97232-4181

Notice to Offerors - RFP

Solicitation Number: 140F0118Q0016 Description: Veterinary Laboratory Services

Location: Pacific Region Fish Health Program.

911 E 11th Avenue Portland, OR 97232-4181

Unrestricted to any size business

Date for submission of Questions: Contractors should submit any questions on this project directly to Karl Lautzenheiser at Karl_Lautzenheiser@fws.gov later than close of business on Thursday, February 15, 2018. Questions will be consolidated and answers provided by issuance of an amendment directly thereafter.

Instructions to Offeror:

1. Before submitting an offer, read the entire solicitation package carefully. Return the following items with your response:

a) Page 1 of 2 of Standard Form 1449 - Complete blocks 17a, 30a through 30c. Please include Duns number in block 20.

b) Bonds - No bonding required.

c) Pricing – Provide unit amount price for each item listed on the bid schedule for the base and option years.

d) Submit response to evaluation factors that start on page 29 of contract clauses.

e) If amendment(s) should be issued, to acknowledge an amendment, complete fill-in on blocks 8, and 15A through 15C of Standard

Form 30 of each amendment with your proposal.

2. The former Central Contractor Registration (CCR) database and On-Line Representations and Certifications (ORCA) have migrated to the System for Award Management (SAM). Prior to award, contractor must be active in the SAM database now. Refer to the following web site:

https://www.sam.gov/portal/public/SAM/

Basis for Award: Sources Selection will be “Lowest-Priced, Technically-Acceptable” (refer to Evaluation Factors for Award that start on page 29 of contract clause).

Date for receipt of Quotes: By 3 PM PST on Monday, March 5, 2018.

Email responses are acceptable to karl_lautzenheiser@fws.gov

For Further Information:

Contracting contact: Karl Lautzenheiser at karl_lautzenheiser@fws.gov mailto:Karl_Lautzenheiser@fws.gov mailto:karl_lautzenheiser@fws.gov

1.0 Price Schedule

Base Year (April 1, 2018 through March 31, 2019)

ITEM NO. QUANTITY UNIT

AMOUNT

PRICE

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1 3.1.2

3.1.2 3.1.2 3.1.2 3.1.2

3.1.3 3.1.3 3.1.3

3.1.4 IT Support

3.1.4 3.1.4 3.1.4

3.1.4

Design of custom reports Per report format

A. Diagnostic virology on up to 4 cell lines Per case B. Bacteriology including antibiotic sensitivity Per case C. Histopathology (1-3 fish per case) Per case

B. Identification/confirmation of viruses isolated in culture Per sample C. Bacteriology: Inspection for A. salmonicida and Y. ruckeri Per sample D. Bacteriology: Inspection for flavobacteria (coldwater, columnaris) Per sample

J. Test samples for Ceratonova shasta, Nucleospora, WSIV, Bd (amphibians), or other pathogens by PCR

Per sample

F. Test the samples for Myxobolus cerebralis by pepsin/trypsin digest and PCR confirmation

Per sample

E. Antibiotic sensitivity testing for isolates detected in 3.1.1.B and 3.1.1.C Per sample

G. Culture and antibiotic sensitivity testing form R. salmoninarum Per sample

I. Perform ELISA tests from samples from adult and juvenile salmon for the detection of R. salmoninarum.

Per sample H. FAT testing of organ prints for R. salmininarum by FAT Per sample

Consultation D. Accession or other fees Per submission

B. Consultation by e-mail Per case A. Consulotation by phone Per hour

Set up of data exports to FWS Per export type needed

Initial customization of Accession form Once Customization of accession form after 6 months Per hour

Accession or other fees Per sample Diagnostic Studies Diagnostic Studies: The FWS will submit fish and fish tissues (primarily Pacific Salmon) to the laboratory for the diagnosis of outbreaks of infectious diseases. Submission will be made in accordance with the laboratory’s submission guidelines. The laboratory will:

Per sample

The FWS will require that the laboratory conduct testing for the Service (described below in 3.1.1) under either ISO 17025 or American Association of Veterinary Laboratory Diagnosticians (AAVLD) accreditation.

Accreditation is necessary to insure the reliability of test results, to meet evolving regulatory and agency requirements, and to align with a nationwide effort by the FWS to do all aquatic animal disease testing in accredited laboratories. For the services below, refer to the USFWS Performance Work Statement.

Inspection Services

A. Test samples by cell culture on 2 cell lines (typically EPC and CHSE cells) for viruses including IPNV, IHNV, and VHSV. Tissues are pooled.

Per sample

Inspections: The FWS will submit tissue samples from aquatic animals (primarily Pacific Salmon) to the testing laboratory in accordance with the laboratory’s submission guidelines. The laboratory will:

Contract No. Document Title: Aquatic Animal Disease Testing

SCHEDULE OF SUPPLIES/SERVICES UNIT

3.1.5

3.1.5

3.1.6 3.1.6

3.1.7 3.1.7

3.1.7 3.1.8

3.1.8 3.1.8 3.1.8

A. Acquisition of initial equipment needed to handle FWS workload one time

C. Other (exclusive of salaries) one time B. Credit for used FWS equipment offsetting equipment cost above one time

B. Shipping isolates to FWS or other partners Per shipment

A. Freezing bacterial or Viral isolates (-80C bacterial, LN2 or equivilent for viruses)

Per isolate/yr

Other set-up fees

A. Technical support for FWS on committes and at meetings Per working hour Technical support

Archiving samples

B. Training for contractor staff in field with FWS Per day A. Training for FWS staff at contractor lab Per day Training

Option Year 1 (April 1, 2019 through March 31, 2021)

ITEM NO. QUANTITY UNIT

AMOUNT

PRICE

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1 3.1.2

3.1.2 3.1.2 3.1.2 3.1.2

3.1.3 3.1.3 3.1.3

3.1.4 IT Support

3.1.4 3.1.4

3.1.4

Contract No. Document Title: Aquatic Animal Disease Testing

SCHEDULE OF SUPPLIES/SERVICES UNIT

The FWS will require that the laboratory conduct testing for the Service (described below in 3.1.1) under either ISO 17025 or American Association of Veterinary Laboratory Diagnosticians (AAVLD) accreditation.

Accreditation is necessary to insure the reliability of test results, to meet evolving regulatory and agency requirements, and to align with a nationwide effort by the FWS to do all aquatic animal disease testing in accredited laboratories. For the services below, refer to the USFWS Performance Work Statement.

Inspection Services

A. Test samples by cell culture on 2 cell lines (typically EPC and CHSE cells) for viruses including IPNV, IHNV, and VHSV. Tissues are pooled.

Per sample

Inspections: The FWS will submit tissue samples from aquatic animals (primarily Pacific Salmon) to the testing laboratory in accordance with the laboratory’s submission guidelines. The laboratory will:

Accession or other fees Per sample Diagnostic Studies Diagnostic Studies: The FWS will submit fish and fish tissues (primarily Pacific Salmon) to the laboratory for the diagnosis of outbreaks of infectious diseases. Submission will be made in accordance with the laboratory’s submission guidelines. The laboratory will:

Per sample

Consultation D. Accession or other fees Per submission

B. Consultation by e-mail Per case A. Consulotation by phone Per hour

Set up of data exports to FWS Per export type needed

Customization of accession form after 6 months Per hour

J. Test samples for Ceratonova shasta, Nucleospora, WSIV, Bd (amphibians), or other pathogens by PCR

Per sample

F. Test the samples for Myxobolus cerebralis by pepsin/trypsin digest and PCR confirmation

Per sample

E. Antibiotic sensitivity testing for isolates detected in 3.1.1.B and 3.1.1.C Per sample

G. Culture and antibiotic sensitivity testing form R. salmoninarum Per sample

I. Perform ELISA tests from samples from adult and juvenile salmon for the detection of R. salmoninarum.

Per sample H. FAT testing of organ prints for R. salmininarum by FAT Per sample

B. Identification/confirmation of viruses isolated in culture Per sample C. Bacteriology: Inspection for A. salmonicida and Y. ruckeri Per sample D. Bacteriology: Inspection for flavobacteria (coldwater, columnaris) Per sample

A. Diagnostic virology on up to 4 cell lines Per case B. Bacteriology including antibiotic sensitivity Per case C. Histopathology (1-3 fish per case) Per case

Design of custom reports Per report format

3.1.5

3.1.6 3.1.6

3.1.7 3.1.7

3.1.7 3.1.8

3.1.8 3.1.8 3.1.8

Training

B. Training for contractor staff in field with FWS Per day A. Training for FWS staff at contractor lab Per day

A. Technical support for FWS on committes and at meetings Per working hour Technical support

Archiving samples

B. Shipping isolates to FWS or other partners Per shipment

A. Freezing bacterial or Viral isolates (-80C bacterial, LN2 or equivilent for viruses)

Per isolate/yr

Other set-up fees A. Acquisition of initial equipment needed to handle FWS workload one time

C. Other (exclusive of salaries) one time B. Credit for used FWS equipment offsetting equipment cost above one time

Option Year 2 (April 1, 2021 through March 31, 2023)

ITEM NO. QUANTITY UNIT

AMOUNT

PRICE

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1

3.1.1 3.1.1 3.1.1

3.1.1

3.1.1 3.1.2

3.1.2 3.1.2 3.1.2 3.1.2

3.1.3 3.1.3 3.1.3

3.1.4 IT Support

3.1.4 3.1.4

3.1.4

Design of custom reports Per report format

A. Diagnostic virology on up to 4 cell lines Per case B. Bacteriology including antibiotic sensitivity Per case C. Histopathology (1-3 fish per case) Per case

B. Identification/confirmation of viruses isolated in culture Per sample C. Bacteriology: Inspection for A. salmonicida and Y. ruckeri Per sample D. Bacteriology: Inspection for flavobacteria (coldwater, columnaris) Per sample

J. Test samples for Ceratonova shasta, Nucleospora, WSIV, Bd (amphibians), or other pathogens by PCR

Per sample

F. Test the samples for Myxobolus cerebralis by pepsin/trypsin digest and PCR confirmation

Per sample

E. Antibiotic sensitivity testing for isolates detected in 3.1.1.B and 3.1.1.C Per sample

G. Culture and antibiotic sensitivity testing form R. salmoninarum Per sample

I. Perform ELISA tests from samples from adult and juvenile salmon for the detection of R. salmoninarum.

Per sample H. FAT testing of organ prints for R. salmininarum by FAT Per sample

Consultation D. Accession or other fees Per submission

B. Consultation by e-mail Per case A. Consulotation by phone Per hour

Set up of data exports to FWS Per export type needed

Customization of accession form after 6 months Per hour

Accession or other fees Per sample Diagnostic Studies Diagnostic Studies: The FWS will submit fish and fish tissues (primarily Pacific Salmon) to the laboratory for the diagnosis of outbreaks of infectious diseases. Submission will be made in accordance with the laboratory’s submission guidelines. The laboratory will:

Per sample

The FWS will require that the laboratory conduct testing for the Service (described below in 3.1.1) under either ISO 17025 or American Association of Veterinary Laboratory Diagnosticians (AAVLD) accreditation.

Accreditation is necessary to insure the reliability of test results, to meet evolving regulatory and agency requirements, and to align with a nationwide effort by the FWS to do all aquatic animal disease testing in accredited laboratories. For the services below, refer to the USFWS Performance Work Statement.

Inspection Services

A. Test samples by cell culture on 2 cell lines (typically EPC and CHSE cells) for viruses including IPNV, IHNV, and VHSV. Tissues are pooled.

Per sample

Inspections: The FWS will submit tissue samples from aquatic animals (primarily Pacific Salmon) to the testing laboratory in accordance with the laboratory’s submission guidelines. The laboratory will:

Contract No. Document Title: Aquatic Animal Disease Testing

SCHEDULE OF SUPPLIES/SERVICES UNIT

3.1.5

3.1.6 3.1.6

3.1.7 3.1.7

3.1.7 3.1.8

3.1.8 3.1.8 3.1.8

A. Acquisition of initial equipment needed to handle FWS workload one time

C. Other (exclusive of salaries) one time B. Credit for used FWS equipment offsetting equipment cost above one time

B. Shipping isolates to FWS or other partners Per shipment

A. Freezing bacterial or Viral isolates (-80C bacterial, LN2 or equivilent for viruses)

Per isolate/yr

Other set-up fees

A. Technical support for FWS on committes and at meetings Per working hour Technical support

Archiving samples

B. Training for contractor staff in field with FWS Per day A. Training for FWS staff at contractor lab Per day Training

PERFORMANCE WORK STATEMENT (PWS)

Aquatic Animal Disease Testing

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Aquatic Animal Disease Testing service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Aquatic Animal Disease Testing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The FWS Pacific Region Fish Health Program (PRFHP) has maintained its own aquatic animal disease testing laboratories for decades but changes in regulations, the need for laboratory accreditation and budget changes have led the Service to seek out a third party laboratory to carry out aquatic animal disease testing on the agency’s behalf. The PRFHP is committed to phasing out its own laboratories beginning in FY 2018 and has already begun measures to adjust staffing and facilities to a third party testing paradigm. The work to be contracted includes only lab tests, reporting (NAICS 541940), and related IT and technical support associated with testing services. The Service will continue to provide disease prevention and management services for FWS entities, cooperators and partners through its veterinarians and other aquatic animal health professionals, but we are seeking a contractor to receive and test samples and to submit test results to Service aquatic animal health professionals.

The FWS will require that the contractor laboratory conduct testing for the Service (described below in 3.1.1) under either ISO 17025 or American Association of Veterinary Laboratory Diagnosticians (AAVLD) accreditation. Accreditation is necessary to insure the reliability of test results, to meet evolving regulatory and agency requirements, and to align with a nationwide effort by the FWS to do all aquatic animal disease testing in accredited laboratories. The FWS will also require custom IT support that will enable us to use accession sheets and to receive reports and data exports in formats suitable for the Service’s work. In addition, the FWS will require that the contractor laboratory work with the PRFHP to develop a training program that will ensure that FWS and contractor laboratory personnel collaborate, interact and problem solve in face to face meetings held both at the laboratory and at FWS facilities.

1.3 Objectives:

1.3.1 Inspection testing for specific aquatic animal pathogens using AFS-FHS Blue Book protocols performed under ISO 17025 or American Associated of Veterinary Diagnostic Laboratories (AAVLD) accreditation.

1.3.2 Diagnostic testing for aquatic animal diseases using Blue Book, OIE, or peer-reviewed methods performed under ISO 17025 or American Associated of Veterinary Diagnostic Laboratories (AAVLD) accreditation.

1.3.3 Accredited experts (veterinary pathologists, microbiologists, etc.) to assist with the interpretation of test results and diagnosis.

1.3.4 Custom IT support for accession forms, reporting, and data export to FWS systems.

1.3.5 A training program that will include lab personnel spending time in the field with FWS fish health professionals and FWS fish health professionals spending time in the lab.

1.3.6 Technical support for service activities requiring a specialized knowledge of laboratory testing methods and interpretation.

1.3.7 Archiving of isolates and histologic specimens for further study. Sharing isolates with partners (e.g. IHNV samples to the USGS).

1.4 Scope: The laboratory will provide inspection (section 1.4.1) and diagnostic testing (section 1.4.2) services on aquatic animal samples submitted by the Service. The laboratory will also provide consultation (section 1.4.3), custom IT support (section 1.4.4), training opportunities (section 1.4.5), support for the FWS at technical meetings (section 1.4.6) and sample archiving (1.4.7).

1.4.1 Inspections: The FWS will submit tissue samples from aquatic animals (primarily Pacific Salmon) by overnight express to the testing laboratory in accordance with the laboratory’s submission guidelines. The laboratory will:

• Test samples by cell culture (typically EPC and CHSE cells) for viruses including IPNV, IHNV, and VHSV. If there are cytopathic effects in cultures, rule out IPNV, IHNV, and VHSV, and attempt to characterize any viruses present.

• Test the samples for Myxobolus cerebralis by pepsin/trypsin digest and PCR confirmation

• Test samples by culture for Yersinia ruckeri, Aeromonas salmonicida, and for flavobacteria associated with Columnaris and Bacterial Coldwater diseases. Conduct antibiotic sensitivity tests on a subset of isolates.

• Perform ELISA and FAT tests from samples from adult and juvenile salmon for the detection of Renibacterium salmoninarum. Conduct antibiotic sensitivity tests on a subset of isolates.

• Test samples for Ceratonova shasta

• All testing will be conducted according to the methods described in Section 2 of the most current edition of the AFS-FHS Blue Book.

• All testing will be done under full accreditation by either AAVLD or ISO 17025

• Accessioning, reporting, and archiving of test results will be through an electronic system maintained by the laboratory, accessible to the FWS, and with the accession interface customized to FWS needs

• All testing will be completed and reported within timelines set by the laboratories accredited SOPs

1.4.2 Diagnostic Studies: The FWS will submit fish and fish tissues (primarily Pacific Salmon) by overnight express to the laboratory for the diagnosis of outbreaks of infectious diseases. Submission will be made in accordance with the laboratory’s submission guidelines. The laboratory will:

• Conduct clinical tests (virology, PCR, bacteriology, parasitology, mycology, histology) to determine the cause of infectious and non-infectious disease in populations of aquatic animals.

• Use AFS-FHS Blue Book methods when available

• Other tests may be conducted according to the OIE Aquatic Manual (preferred) or peer reviewed journal articles.

• Accessioning, reporting, and archiving of test results will be through an electronic system maintained by the laboratory, accessible to the FWS, and with the accession interface customized to FWS needs

• All testing will be completed and reported within timelines set by the laboratories accredited SOPs.

1.4.3 Consultation: The laboratory will provide expert consultation to assist in the interpretation of test results and develop diagnoses.

1.4.4 Required IT support: The contractor will provide customization of accession forms, reports, and data export.

1.4.5 Training: The contractor will collaborate in training on Service and contractor facilities.

1.4.6 Provide technical experts that will support the FWS on technical committees that investigate issues related to the choice of or performance of assays used to detect aquatic animal pathogens of interest to the Service.

1.4.7 Archive bacterial and viral isolates of interest to the Service and provide these isolates to partners (e.g. IHNV to the USGS) as needed.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 24-month renewal options. The Period of Performance reads as follows:

Base Year 24 month option I 24 month option II

The Service recognizes that the speed and timing of the change-over of testing from PRFHP laboratories to the new laboratory contractor has a significant impact on the costs associated with this project. It is the intent of the Service to begin switching the work from one of its current labs to the new contractor lab within 90 days of the award of the new testing contract. During the first year of the contract the work from at least one and not more than two FWS laboratories will be moved to the contractor laboratory. The work of all three current FWS laboratories will be moved to the partner laboratory by the end of the second year.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control program will be formally accredited to meet ISO 17025 or AAVLD requirements.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The laboratory will annually provide documentation of its accreditation status and accredited tests offered.

The laboratory will provide immediate notice of any accreditation non-compliance affecting the testing of samples sent by the Service

1.6.3 Recognized Holidays: The contractor is not expected to provide services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for accepting samples for testing and answering questions about testing or results, between the hours of 8:00 AM and 4:30 PM Monday thru Friday except Federal holidays .

1.6.5 Place of Performance: The testing work to be performed under this contract will be performed at the contractor’s facility.

1.6.6 Type of Contract: The government will award a IDIQ Single Award Task Order Contract (SATOC).

1.6.7 Security Requirements: Not applicable

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations: Not applicable

1.6.8 Special Qualifications: Not applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 4:30p.m., Monday thru Friday except Federal holiday. Qualifications for all key personnel are listed below:

Contract Manager: Board-certified Veterinary Pathologist with primary oversight for work performed for the Service under this contract.

1.6.12 Identification of Contractor Employees: Not applicable

1.6.13 Contractor Travel: Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend training sessions or to represent the FWS in meetings where the

Service participates in decisions based on the technical aspects of choosing or conduction fish disease tests.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires prior Government approval/authorization and approval by the Contracting Office (CO).

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights: The Government has unlimited rights to all test results, training materials, and bacterial and viral isolates produced under this contract. All documents and materials shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD : To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the 90 day phase in period. During the phase in period, the Contractor shall become familiar with performance requirements, initiate IT changes to accommodate FWS needs, obtain and install equipment, and conduct training in order to commence full performance of testing services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AAVLD American Association of Veterinary Diagnostic Laboratories

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation FWS US Fish and Wildlife Service ISO17025 Industry Standard for Laboratories HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer LIMS Laboratory Information Management System OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable

3.2 Facilities: Not applicable

3.3 Utilities: Not applicable

3.4 Equipment: The service recognizes that the size of its testing program will likely require the partner lab to make a considerable capital investment, prior to the commencement of testing, to increase capacity and to meet the Service’s IT and training requirements. In order to reduce the total cost to the Service of these pre-testing expenses, the Service offers the contractor laboratory a loan of any of the equipment listed in exhibit A for the duration of the contract. A reasonable value for this used equipment is to be deducted from any charges for expenses to be incurred prior to the commencement of testing. Service, calibration, and repair of any equipment provided is the responsibility of the contractor. Any equipment provided by the FWS, but no longer needed by the contractor (obsolescence), will be disposed of according to Service policy under Service direction. The Service will not replace any provided equipment that breaks down or becomes obsolete during the contract unless the Service has suitable equipment remaining in its used equipment inventory.

3.5 Materials: Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3 Materials: The Contractor shall furnish all testing supplies, reagents, and other materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4 Equipment: The Contractor shall furnish all equipment required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Within 2 years of the start date for this contract, the Service intends to have all of its testing performed at the laboratory to which this contract is awarded. The annual testing requirements of the FWS vary according to fish production needs, agreements with partners, regulatory requirements, disease outbreaks, and the goals of the National Wild Fish Health Survey. Sections 5.1 and 5.2 provide estimates of the actual number of tests required on an annual basis. Note that the gradual phase-in of transferring testing from the Service to a contract laboratory limits testing requirements to 1/3 to 2/3 of this total in year one with full implementation occurring sometime in year 2 of the agreement.

5.1 Inspection tests required: The best estimate is that annual requirements for surveillance purposes are as described below. Note that this work is highly seasonal with peaks in the spring and fall:

• 3,500 samples for virology on 2 cell lines (includes pooling of about 15,000 fish) with 50 confirmatory tests

• 9,000 samples for bacteriology with ¼ of that number including 2 growth media. Culture from pooled organ isolates would greatly reduce this number

• Rs ELISA of 10,000 samples. ELISA from pooled organ isolates would greatly reduce this number

• Rs FAT for 1,000 samples

• Myobolous cerebralis pepsin/trypsin digests for 1000 samples

• PCR or histopathology for Nucleospora salmonis (500 samples)

5.2 Diagnostic tests required: The Service anticipates submitting samples from approximately 100 diagnostic cases (sick aquatic animals) per year (or roughly 500 fish). Actual tests required will depend on the nature of the disease. The Service may also require testing of up to 100 amphibians per year for Bd, Bs, and/or iridovirus), white sturgeon iridovirus (500 fish) and Ceratonova shasta (1,000 samples)

5.3 Consultation: The laboratory will do the following.

5.3.1 Provide consultation by phone and e-mail with laboratory staff and a Veterinary

Pathologist on the interpretation of laboratory results as needed

5.3.2 Provide consultation by phone and e-mail with a Veterinary Pathologist on the diagnosis of disease based the laboratory’s test results as needed

5.4 Required IT support: The laboratory will do the following.

5.4.1 The laboratory accession form will be customized to meet FWS needs

5.4.2 Simple test results will be readily available through the internet

5.4.3 Summary reports will be available as needed. The FWS will meet with the laboratory to determine which reports are required.

5.4.4 The laboratory will work with the FWS to provide data exports in a digital format as required for entry into the National Wild Fish Health Survey Database. The nature and format of that data export has not yet been determined by the FWS, but the Service intends that the export will be achievable through standard LIMS.

5.5 Training: The laboratory will collaborate with the Service to provide semi-annual meetings of laboratory personnel and FWS field personnel to facilitate communication and solve problems.

5.5.1 The training will involve, on an annual basis, all core laboratory staff spending at least one day in the field with FWS staff.

5.5.2 The training will involve all FWS staff making an annual visit to the laboratory to participate in meetings with laboratory staff.

5.6 Provide technical experts that will support the FWS on technical committees that investigate issues related to the choice of or performance of assays used to detect aquatic animal pathogens of interest to the Service.

5.7 Archive bacterial and viral isolates of interest to the Service and provide these isolates to partners (e.g.

IHNV to the USGS) as needed.

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable): (In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert AR 25-2, AR 530-1.)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that will be useful for the contractor to submit an appropriate proposal. )

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 - List of Government furnished property available.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide Inspection testing for aquatic animal pathogens.

The AFS-Blue Book

Must be in full accordance with Accreditation standards of AAVLD or ISO 17025

100% Inspection: All excursions from accreditation standards must be reported to FWS

The contractor shall provide Diagnostic testing for aquatic animal diseases.

The AFS-Blue Book. The OIE Aquatic Manual. Peer-reviewed publications.

Must be in full accordance with Accreditation standards of AAVLD or ISO 17025

100% Inspection: All excursions from accreditation standards must be reported to FWS

PRS # 3

The contractor shall provide expert consultation

The contractor Veterinary Pathologist, or alternate, will respond to all inquiries within 24 hours (exclusive of weekends and holidays).

Must occur 95% of the time. Validated customer complaint

PRS # 4

The Contractor shall provide IT support

The contractor will provide custom accession sheets, custom reports, and data export in formats needed by the Service

The initial accession sheet formatted within 90 days of contract start, custom reports formatted within 2 weeks of customer request, custom data export within 30 days of customer request.

Validated customer complaint

PRS # 5

The contractor shall provide training

All FWS field personnel will have an annual opportunity for training at WADDL. WADDL staff active in FWS work will have an annual training day in the field with FWS staff.

Both training events occur annually

100% Inspection

PRS #6

The contractor shall provide technical experts to support FWS on technical committees

With 30 days advance notice, experts will be available by phone or in person when requested

Must occur 75% of the time 100% inspection

Equipment Property # Location Manufacturer Name

Balance Olympia Mettler Balance Olympia Mettler Centrifuge 106556 Olympia Eppendorf Centrifuge 113789 Olympia Eppendorf Centrifuge 106807 Olympia Eppendorf Centrifuge - refrigerated N/A Idaho Beckman Centrifuge - refrigerated N/A Idaho Eppendorf Centrifuge - refrigerated 104121 Hagerman VWR Scientific Produ Centrifuge - refrigerated F110632 LCRFHC EPPENDORF Centrifuge - refrigerated F105756 LCRFHC EPPENDORF ELISA Plate Dispenser 101878 Olympia Labsystems ELISA Plate Dispenser LCRFHC Titertek ELISA Plate Dispenser LCRFHC Titertek ELISA Plate Reader N/A Idaho Bio-Tek ELISA Plate Reader 115825 Olympia BioTek ELISA Plate Reader F105765 LCRFHC BIO-TEK INSTRUMEN ELISA Plate Washer 109343 Olympia BioTek ELISA Plate Washer 113403 LCRFHC BioTek ELISA Plate Washer 106175 LCRFHC BioTek ELISA Plate Washer Olympia BioTek Freezer -20 Olympia Frigidaire Freezer -20 Olympia Kenmore Freezer -20 N/A Idaho GE Freezer -20 N/A Idaho GE Freezer -20 LCRFHC Kenmore Freezer -80 F108756 LCRFHC REVCO SCIENTIFIC IN Freezer -80 F112012 LCRFHC THERMO SCIENTIFIC Freezer -80 - Chest 108869 Idaho Revco Freezer -80 - Upright 115005 Idaho Revco Freezer -80 110201 Olympia ThermoScientific HeatBlock Olympia Eppendorf HeatBlock Olympia Eppendorf HeatBlock Olympia VWR HeatBlock Olympia VWR Autostainer 106388 Olympia Leica Embedding Station 106387 Olympia Leica Tissue Processor 115306 Olympia TissueTek Hood N/A Idaho Baker Hood Olympia Labconco Hood N/A Idaho Hemco Hood N/A Idaho BioExpress Hood N/A Idaho BioExpress Hood N/A Idaho Laboratory Products Hood Olympia Labconco

Hood - Laminar Flow N/A Idaho Forma Scientific Hood - Laminar Flow N/A Idaho Nuaire Hood horizontal Laminar Air Flow (2) LCRFHC Environmental Air Co Hood Verticle Laminar Air Flow Hood LCRFHC Labconco Incubator 113790 Olympia Caron Incubator 113990 Olympia Caron Incubator (refrigerated) LCRFHC Revco Incubator (refrigerated) LCRFHC Labline Incubator (refrigerated) LCRFHC VWR Incubator (refrigerated) LCRFHC Fisher Scientific Incubator oven Olympia Yamato Incubator oven Olympia VWR Refrigerator/Incubator N/A Idaho Fisher Refrigerator/Incubator N/A Idaho Shel Lab Inverted Scope COE 16989 Idaho AO Scientific Instrum Inverted Scope N/A Idaho Olympus Inverted scope, cell culture, F194583 LCRFHC Reichert Inverted scope, cell culture, flourescance F108219 LCRFHC LEICA INC Microscope N/A Idaho Ziess Microtome 111935 Olympia Leica Scope, inverted Olympia American Optics Amplitron PCR N/A Idaho Applied Biosystems Amplitron PCR N/A Idaho Applied Biosystems Amplitron PCR 112049 Idaho Applied Biosystems PCR Enclosure LCRFHC Labconco PCR Workstations 92) LCRFHC USA Scientific qPCR Machine w/Dell laptop F106931 LCRFHC ABI qPCR Machine w/Dell laptop…