Attachment_4_-_RFQ_140D0421Q0335_Q_A_Ver_2_0002.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- 140D0421Q0335
About this file
This document contains a question and answer file and description of a federal contract opportunity to provide information services to the National Rehabilitation Information Center. The contract is an 8(a) small business set-aside awarded by the Department of the Interior on behalf of the Department of Health and Human Services. The base period of performance is six months with two option years. The incumbent contractor is Amtis-HeiTech, LLC continuing work previously performed by HeiTech Services, Inc. under the preceding contract. Services include reference assistance, database maintenance, and publishing an annual report. Pricing is firm-fixed-price except for other direct costs. The response due date is not specified but the document provides clarification on report deliverables.
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Sheet1
| # | Document | Section/Paragraph # | Relevant Quotation | Question | Answer |
| 1 | N/A | N/A | N/A | Is this was a follow-on requirement? If so, please provide the incumbent contract number and contractor. | Yes. This requirement was previously performed under contract GS-06F-0726Z/HHSP233201500154W by HeiTech Services, Inc. and is currently being performed under GS00Q17GWD2308 /140D0421F0131 by Amtis-HeiTech, LLC. |
| 2 | N/A | N/A | N/A | Why would a buyer from DOI procure services for HHS? | The Dept. of the Interior (DOI), Interior Business Center (IBC) is supporting the Dept. of Health and Human Services (HHS) via assisted acquisition support for this requirement. |
| 3 | RFQ and SOW | RFQ Sec 1.5, SOW Objective 2 | RFQ: “Normal office working hours are 8 a.m. to 5 p.m., Monday through Friday.” SOW: “NARIC shall be available to provide information services 8:30 AM – 5:30 PM eastern time on all business days of the US Government, unless a request is made to the COR for an exception.” | Please clarify the hours of operation. | Hours of operation are in accordance with the SOW. Ie, SOW: “NARIC shall be available to provide information services 8:30 AM – 5:30 PM eastern time on all business days of the US Government, unless a request is made to the COR for an exception.” The RFQ has been edified to be in agreement, |
| 4 | RFQ | Sections 3.1.3 and 3.1.4 | SCA FAR 52.222-41 referenced. Is this contract subject the SCA? | If so, please provide the applicable WD and please indicate which labor categories are subject to the SCA. | The Service Contract Act (SCA) is applicable to the NARIC requirement should the Offeror choose to quote LCATs that are applicable under the SCA. Per RFQ 140D0421Q0335 Sec. 4.2(i) an Offeror shall “shall identify all quoted labor categories that are subject to the Service Contract Labor Standards (SCLS)” as part of their quotation. The Offeror may include this information within their pricing volume as either a separate attachment or as an additional tab under ‘Attachment 2 – Pricing Template.’ However, an Offeror is NOT required to quote SCA applicable LCATs in their quotation. Further information regarding the Service Contract Act applicable LCATs and Wage Determinations may be found at SAM.Gov at https://sam.gov/search/?index=sca&page=1&sort=-modifiedDate&sfm%5Bstatus%5D%5Bis_active%5D=true. |
| 5 | RFQ | 3.1.4 | FAR 52.219-16 liquidated damages - subcontracting plan is referenced. | As this is an 8(a) set aside contract, will the government please remove the small business subcontracting plan requirement? | FAR clause 52.219-16 has been removed. |
| 6 | RFQ | Sec. 4.3.1 | n/a | Please confirm that pdf is an acceptable file format for submission of proposals. | Offerors may submit in PDF file format. |
| 7 | RFQ | Sec. 4.3.1, Bullet #3 | “A page is defined…with no less than one-inch margins on all four sides.” | Please confirm that Offerors may include proposal relevant information (i.e., RFQ #, page #, volume title, etc.) in the header and footer areas. | Confirmed. Offerors may include RFQ #, page #, volume title, etc. in the header and footer areas of each page. |
| 8 | RFQ | Sec. 4.5, Table | “Section 1: Price Volume Assumptions, Conditions, or Exceptions” | Please confirm that Offerors may add a tab to the Excel pricing file for incorporation of any assumptions, conditions, or exceptions. | Confirmed. Offerors may add add a tab to 'Attachment 2 - Pricing Template' for the purposes of including any assumptions, conditions, or exceptions. Alternatively, Offerors may also submit any assumptions, conditions, or exceptions in a separate pdf or word document as part of ther pricing submission. |
| 9 | RFQ | Section 4.5 | The word “schedule” is referenced in section 4.5 of the RFQ. | Please confirm that this procurement is not a GSA schedule procurement. | Confirmed. This requirement is NOT a GSA Schedule procurement. |
| 10 | RFQ | Sec. 4.6 | All | This section requires Offerors to provide information not included in either the technical or price quotes (i.e., “a description of the skills and experience per category”). Please clarify where Offerors should provide the information required in Section 4.6 of the RFQ. | The information requsted under RFQ Sec. 4.6 shall be submitted as part of the Offerors Price Volume. It may be submitted as either a seperte Offeror added tab within 'Attachment 2 - Pricing Template' or as a stand-alone document. |
| 11 | RFQ | Sec. 4.7 | “…the Offeror must submit a copy of the teaming arrangement with its quote submission.” | Should Offeror’s submit a copy of their teaming arrangements with the technical quote, price quote, or under separate cover? | Offerors may submit a copy of their teaming arrangment with their Techincal Volume as a separate attachment. The Teaming Arrangement shall be excluded from the techicnal quote page limit. |
| 12 | RFQ | Attachment 2 – Pricing Template | Hours indicated in each performance period do not equal a full-time FTE. It will be difficult for the Government to evaluate offerors proposed price consistently across all offers, as offerors can propose hours and staffing other than what is indicated in Attachment 2. | To make the pricing evaluation more consistent across all offerors, will the Government please revise hours per labor category to reflect 1,820 for an FTE for evaluation purposes. | No. The labor categories and level of effort identified above are Government estimates; Offerors may add/remove labor positions and adjust labor hours based on the technical solution provided. Offerors are not required to submit quoted labor categories as full-time FTEs if they so choose. Additionally, all CLINs except CLINs 00070, 10070, & 20070, Other Direct Costs are solicited and expected to be awarded on a Firm-Fixed Price (FFP) basis. |
| 13 | SOW | P1 Title, Section A | Title: “2021 – 2026” Sec. A: “The base contract period is for six months, with two 12-month option periods.” | Please clarify the period of performance. | The base contract period is for six months, with two 12-month option periods. The header of the Attachement 1- Statement of Work title has been edited to remove “2021 – 2026.” |
| 14 | SOW | Task 1.4 | “The contractor shall submit a monthly report to the COR and CO within 10 business days of the month following the reported month. The monthly report of month 6 of the contract base period and month 12 of each option year shall become an annual report and shall summarize the activities of the full contract base period and option year respectively.” | Can you confirm the deliverable date for the Month 12 report in the second option year, which would be due 10 days after the end of performance period? | The Option Period 2, Month 12 report is due on the final day of performance of Option Period 2. |
| 15 | SOW | Task 5.4.1 | “The contractor shall edit and layout the draft publication, and send a draft to the PO and COR for review within 45 calendar days from the end of each calendar year.” | Can you clarify whether the draft is due within 45 days of the calendar year (Dec 31) or the fiscal year (Sept 30)? | The draft should be sent to the PO and COR for review within 45 calendar days before end of the calendar year (December 31) in order for it to be posted by the beginning of the next calendar year (January 1). |
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