1365683-event.pdf

21 January 2026

Optometrist for DOC Mitchellville The DOC in Mitchellville is seeking a single Vendor to provide optometrist service to their location.

21 January 2026

Open 1/19/2026 1:00 PM CST Type RFB - Request for Bids Close 2/9/2026 1:00 PM CST Number 005-RFB-2437-2026 Currency US Dollar

Sealed Until 2/9/2026 1:00 PM CST

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description 62526 Eye Glasses Including Sunglasses, Including Frames, Cases, Parts, etc.

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

1.0 Vendor will deliver the following services:

Provide eye examinations, treatment, and prescriptions for corrective lens by qualified personnel.

Repair eyewear for inmates.

Provide accurate recordkeeping.

Vendor will be scheduled by the Medical Department of Iowa Correctional Institution for Women.

The costs of exams and services will not exceed $50,000 over a fiscal year.

2.0 Billing, Records, Licensing, and Compliance Requirements

2.1 Billing and Payment

The Vendor shall submit a monthly, itemized invoice to the Iowa Correctional Institution for Women. Payment of all approved fees shall be made to the State on a monthly basis, in accordance with State payment procedures.

2.2 Records Retention

All records of the Vendor relating to this contract shall be retained for a period of five (5) years following the date of final payment or completion of any required audit, whichever occurs first. Such records shall be made available to the State upon request.

2.3 Licensing and Background Requirements

The Optometrist providing services under this contract shall be currently licensed in the State of Iowa and shall successfully complete a criminal background check conducted by the Iowa Correctional Institution for Women prior to providing services.

2.4 Institutional Rules and PREA Compliance

Description

All contractors shall observe and comply with all rules, regulations, policies, and procedures of the Iowa Correctional Institution for Women.

Contractors are required to maintain current Prison Rape Elimination Act (PREA) training, which shall be provided by the institution. The Iowa Correctional Institution for Women shall consider any history of sexual harassment or related incidents when determining eligibility for contract award or continuation.

In accordance with PREA Standard 115.17(a)(1–3), the Optometrist and any contractor personnel:

a. Shall not have engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or any other institutional setting;

b. Shall not have been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, coercion, or where the victim did not consent or was unable to consent or refuse;

c. Shall not have been civilly or administratively adjudicated to have engaged or attempted to engage in such sexual activity under the circumstances described above.

2.5 Prohibited Conduct and Reporting

Pursuant to PREA Standard 115.77(a) and (b), any contractor who engages in sexual violence or sexual harassment of an offender shall be immediately prohibited from contact with offenders and shall be reported to law enforcement agencies, unless the conduct is clearly not criminal, and to relevant professional licensing bodies.

The Department of Corrections (DOC) shall take appropriate remedial measures and shall consider whether to prohibit further contact with offenders in the event of any violation of sexual violence or sexual harassment policies by a contractor or contractor employee.

Contract Term

The term of the contract will begin 4/24/2026 and end on 4/23/2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five annual extensions.

Required to View Event

Prerequisites Required to Enter Bid

21 January 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.5 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.7 Is the Bidder requesting confidential treatment of specific information?

1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Eye Examination Fee 1 EA - Each

Provide eye examinations, treatment, and prescriptions for corrective lens by qualified personnel.

P2 Dispensing Fee - Glasses 1 EA - Each

P3 Repair Fee - Glasses 1 EA - Each

Repair eyewear for inmates.

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Service Line Items Service Line Items

There are no Items added to this event.

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