SF1449.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 This requirement is for landscaping services for HCHB

(Zone 1): Location is on Constitution Avenue between 14th & 15th

PR NUMBER: AA-FEQ-WC-O-18-01404

DELIVERY DATE: 09/01/2018

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

FOB : Destination

1.00 MO

0002 This requirement is for the landscaping services for

HCHB (Zone#2): Location is on 15th street side of the building between Constitution Avenue and Pennsylvania Avenue

PR NUMBER: AA-FEQ-WC-O-18-01404

DELIVERY DATE: 09/01/2018

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

12.00 MO

0003 This requirement is for the landscaping services for

HCHB (Zone#3): Location is on Pennsylvania Avenue between 14th & 15th street

PR NUMBER: AA-FEQ-WC-O-18-01404

DELIVERY DATE: 09/01/2018

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

0004 This requirement is for the landscaping services for

HCHB (Zone#4): Location is on 14th street side of the building between Constitution Avenue and Pennsylvania Avenue

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

0005 This requirement is for the landscaping services for

HCHB (Zone#5): Location Daycare Courtyard which is located inside the building to gain entry Contractors must show ID card to security and be escorted by COR to location they can enter thou the Main Lobby or North

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Garage which is located on 14th street side of the building.

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

FOB : Destination

0006 This requirement is for the landscaping services for

HCHB (Zone#6): Location Cafeteria Courtyard is located inside the building and to gain entry Contractors must show ID card to security and be escorted by COR to location they can enter through the main lobby or North Garage which is located on 14th Street side of the building.

PR NUMBER: AA-FEQ-WC-O-18-01404

DELIVERY DATE: 09/01/2018

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

0007 This requirement is for the landscaping services for

HCHB (Zone#7): Location Green Roof #1 which is located inside the building on courtyard 6 roof to gain entry Contractors must show ID card to security and be escorted by COR to the 2nd floor 6th corridor they can enter thou the Main Lobby or North Garage which is located on 14th street side of the building.

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW HCHB Suite 200 Washington DC 20230

0008 This requirement is for the landscaping services for

HCHB (Zone#8): Location Green Roof #2 which is located inside the building on the flat mezzanine sections of the building's roof to gain entry Contractors must show ID card to security and be escorted by COR to the mezzanine area they can enter through the Main Lobby or North Garage which is located on 14th street side of the building.

PR NUMBER: AA-FEQ-WC-O-18-01404

DELIVERY DATE: 09/01/2018

SHIP TO:

Department of Commerce - Enterprise Services 1401 Constitution Ave, NW

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HCHB Suite 200 Washington DC 20230

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Table of Contents

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CLAUSES

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U. S. DEPARTMENT OF COMMERCE

REQUEST FOR PROPOSAL (RFP) NO. 1331L518Q13OS0018

LANDSCAPING/GROUNDS MAINTENANCE

SECTION A

INSTRUCTIONS, CONDITIONS, AND NOTICES TO PROPOSALRS

1. PURPOSE

This RFP solicits a proposal for Landscaping/Grounds Maintenance.

2. METHOD OF ACQUISITION

The Government intends to award a single order in accordance with the Terms and Conditions of the clauses identified below.

3. NUMBER OF AWARDS

One (1) award shall be made from this solicitation.

4. DATE OF AWARD

It is anticipated that the award will be made on or about September 1, 2018.

5. PERIOD OF PERFORMANCE

Twelve (12) Months from Date of Award.

6. COMMUNICATIONS PRIOR TO AWARD

Quoters shall direct all communications to the attention of:

U.S. Department of Commerce Enterprise Services - Acquisition, Room 6521 ATTN: Ronesha Vaughn 1401 Constitution Avenue, NW Washington, DC 20230 rvaughn@doc.gov

MARK FOR: 1331L518Q13OS0018

Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.

7. PREPARATION COSTS

This RFP does not commit the Government to pay for the preparation and submission of a quotation.

8. PROPOSAL DUE DATE

Proposals are due no later than August 21, 2018 at 10:30 A.M. Eastern time to the contract specialist specified in paragraph 6. above by email with the solicitation number identified in the subject line.

9. ORDER TERMS AND CONDITIONS

Any order awarded as a result of this solicitation shall be subject to the terms and conditions specified herein.

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RFP NO. 1331L518Q13OS0018

10. INVOICE REQUIREMENTS

(a) Contractor must submit proper invoices at all times. Refer to the Clause Section of this solicitation for additional invoice guidance. A proper invoice shall include the following items (except for interim payments on cost reimbursement contracts for services):

(1) Name and address of the contractor.

(2) Invoice date and invoice number. (Contractors shall date invoices as close as possible to the date of mailing or transmission.)

(3) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(5) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(6) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(7) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(8) Taxpayer Identification Number (TIN). The contractor must include its TIN on all invoices.

(9) Electronic funds transfer (EFT) banking information.

(i) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(ii) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(iii) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(10) Any other information or documentation required by the contract (e.g., evidence of shipment).

(b) Contractors shall provide signed original invoices plus one copy or email one copy to:

NIST Accounts Payable Office Bldg. 101, Room A-836 MS 1621 100 Bureau Drive Gaithersburg, MD 20899 Telephone: (301) 975-2261 Fax: (301) 975-8283 Email: invoice@nist.gov

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(c) Inquiries regarding payment of invoices should be telephoned or emailed to NIST, (301) 975-2261, invoice@nist.gov; respectively.

(d) If the supplies, services, technical or other reports are rejected for failure to conform to the technical requirements of the Order, or for damage in transit or otherwise, the invoice will be rejected and returned to the Contractor. This shall commence the 30-day period and causing it to begin anew.

(e) Contractor will clearly mark the final invoice with the legend “FINAL INVOICE” and shall execute a final release.

11. INSTRUCTIONS FOR PREPARING THE QUOTATION

(a) General Instructions

(1) Proposals shall to conform to solicitation provisions and be prepared in accordance with this section.

To aid in evaluation, the Proposal shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

(2) The offeror shall submit an electronic proposal to the contracting officer. All submissions shall be in Microsoft Office application formats, i.e., Word, Excel, etc.

(b) Price Proposal

(1) The Price Quotation must adhere to the pricing structure established in Section B, Schedule of Prices.

The Offeror’s price quotation must be based on the Offeror’s own technical quotation and other contractual requirements.

(i) Price Proposal - In order to facilitate evaluation of the technical proposal on a strictly technical basis, the pricing submission shall be contained on a separate document.

(ii) Technical Summary – This section shall contain the proposed general approaches and provide an outline of the actual work proposed as specifically as practical toward performing the Statement of Work. This statement reflects how the company will accomplish the work, repeating the scope of work without sufficient elaboration will not be acceptable.

(iii) Format – All proposals shall be typed, single-spaced, with one inch margins, using Times New Roman font, 12 pitch type (or equivalent) and printed, unreduced in size, on 8 ½” x 11” paper, not exceeding 10 pages, single sided, exclusive of resumes, related corporate experience and past performance. Any pages in excess of 10 will be disregarded and will not be include in the proposal evaluation.

(iv) Price Information – Is NOT to be included in the Technical Proposal portion of the quotation.

(c) Price/Cost shall be evaluated for reasonableness and completeness.

(i)Past Performance – The Proposal must include specific contract references and clearly address recent related experience (both Government and non-Government), contracts, subcontracts, and grants. The Proposalr shall include the name of the customer, including contracting agency, address, phone number, email address, contract number, type of contract, dollar value, date of contract, period of performance, place of performance, and a brief description of contract work scope and responsibilities.

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12. EVALUATION AND AWARD

The Government will award one delivery order to the lowest priced, technically acceptable offeror. Evaluation will be performed in accordance with FAR Clause 52.212-2, Evaluation – Commercial Items.

13. NAICS CODE

The applicable NAICS Code for this requirement is 561730 with a size standard of $7.5M.

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SECTION B –PRICING SCHEDULES

L/I No. Description Qty U/I Unit Price Cost .

Base Year 0001 Landscaping for HCHB (Zone 1) 12 MO $ $ 0002 Landscaping for HCHB (Zone 2) 12 MO $ $ 0003 Landscaping for HCHB (Zone 3) 12 MO $ $ 0004 Landscaping for HCHB (Zone 4) 12 MO $ $ 0005 Landscaping for HCHB (Zone 5) 12 MO $ $ 0006 Landscaping for HCHB (Zone 6) 12 MO $ $ 0007 Landscaping for HCHB (Zone 7) 12 MO $ $ 0008 Landscaping for HCHB (Zone 8) 12 MO $ $

Total $ Option Year 1 1001 Landscaping for HCHB (Zone 1) 12 MO $ $ 1002 Landscaping for HCHB (Zone 2) 12 MO $ $ 1003 Landscaping for HCHB (Zone 3) 12 MO $ $ 1004 Landscaping for HCHB (Zone 4) 12 MO $ $ 1005 Landscaping for HCHB (Zone 5) 12 MO $ $ 1006 Landscaping for HCHB (Zone 6) 12 MO $ $ 1007 Landscaping for HCHB (Zone 7) 12 MO $ $ 1008 Landscaping for HCHB (Zone 8) 12 MO $ $

Total $ Option Year 2 2001 Landscaping for HCHB (Zone 1) 12 MO $ $ 2002 Landscaping for HCHB (Zone 2) 12 MO $ $ 2003 Landscaping for HCHB (Zone 3) 12 MO $ $ 2004 Landscaping for HCHB (Zone 4) 12 MO $ $ 2005 Landscaping for HCHB (Zone 5) 12 MO $ $ 2006 Landscaping for HCHB (Zone 6) 12 MO $ $ 2007 Landscaping for HCHB (Zone 7) 12 MO $ $ 2008 Landscaping for HCHB (Zone 8) 12 MO $ $

Total $ Option Year 3 3001 Landscaping for HCHB (Zone 1) 12 MO $ $ 3002 Landscaping for HCHB (Zone 2) 12 MO $ $ 3003 Landscaping for HCHB (Zone 3) 12 MO $ $ 3004 Landscaping for HCHB (Zone 4) 12 MO $ $ 3005 Landscaping for HCHB (Zone 5) 12 MO $ $ 3006 Landscaping for HCHB (Zone 6) 12 MO $ $ 3007 Landscaping for HCHB (Zone 7) 12 MO $ $

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3008 Landscaping for HCHB (Zone 8) 12 MO $ $

Total $ Option Year 4 4001 Landscaping for HCHB (Zone 1) 12 MO $ $ 4002 Landscaping for HCHB (Zone 2) 12 MO $ $ 4003 Landscaping for HCHB (Zone 3) 12 MO $ $ 4004 Landscaping for HCHB (Zone 4) 12 MO $ $ 4005 Landscaping for HCHB (Zone 5) 12 MO $ $ 4006 Landscaping for HCHB (Zone 6) 12 MO $ $ 4007 Landscaping for HCHB (Zone 7) 12 MO $ $ 4008 Landscaping for HCHB (Zone 8) 12 MO $ $

Total $

Contract Estimated Total $

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Section C – Description and Specifications

SCOPE OF WORK

LANDSCAPE MAINTENANCE SERVICES:

Landscape maintenance services shall conform to the materials and performance requirements specified here in. Unless otherwise specified, all requirements shall be performed under Base Services.

PLANT MAINTENANCE:

The Contractor shall be responsible for all plant materials the contractor has planted at Department of Commerce Building. The contractor shall replace, at no cost to the DOC any damaged, declining, or dead plants, if caused by factors within the Contractor’s control. The replacement plant shall match existing plant type and size.

a. Mulch shall be lightly raked, during the growing season, and loosened to freshen it and break up any water impermeable layers. Light top dress applications of mulch shall be applied periodically in order to maintain a consistent two-inch layer of mulch in all planting beds and tree rings.

(2) Weeding:

a. All defined planting beds and tree rings shall be kept free of weeds. Weeds shall be manually removed or controlled with an approved herbicide.

b. Pre-emergent herbicides shall be applied to all mulched planting beds. The herbicide used shall be approved by the COR before application.

c. Post-emergent herbicides shall be applied on an “as needed basis”. The herbicide used shall be approved by the COR before application.

d. Pesticides shall be applied in accordance with the manufacturer’s recommendations. Spraying shall not be performed when the vegetation is wet, when it appears that rain is imminent within six hours, or when the wind is blowing enough to scatter paper or trash.

(3) Pruning:

a. Trees shall be pruned to remove co-dominant leaders, crossed branches, and/or sprouts to elevate the canopy as needed, improve sight distance, eliminate hazardous condition, and/or improve appearance and condition of the trees at no additional cost. Structural pruning (crossing branches, removing co-dominant branches, thinning) shall be performed one time per year on each tree as

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directed by the COR. Deadwood, broken, damaged or hazardous branches shall be removed immediately, and shall be performed as needed at any time of the year. Deciduous trees may be pruned at any time except during the periods between bud break to leaf elongation, and during leaf drop. Prune trees/plants for clearance of signage and ramp roadways.

b. Perennial plants shall be cut back to the ground by March 1. All ornamental grasses shall be cut back to the ground by March 1 of each year, before new growth begins.

c. Spring-flowering shrubs shall be pruned immediately after blooming. Broadleaf evergreen trees and shrubs shall be pruned after new growth hardens off. Shrubs that flower during the summer shall be pruned in late fall.

d. All pruning shall be done in accordance with the American National Standards

Institute ANSI 300 Standards for Tree Care Operations. All cuts shall be made without cutting into the branch collar and without leaving a protruding branch stub. Clean cuts shall be made at all times. All branches that are too heavy to handle shall be precut to prevent splitting. All debris shall be properly disposed by the Contractor.

(4) Removal of diseased dying dead or hazardous plants:

a. Any diseased, dying, or dead trees, shrubs, groundcover, and perennials shall be removed upon approval by the COR. Trees shall be removed by sound arboreal practices. As directed by COR removal of trees shall include grinding the entire crown of the tree below ground level. The Contractor shall properly dispose of all associated debris.

b. Any hazardous conditions shall be corrected or removed in trees located within the groomed areas. Contractor shall bring the existence of any hazardous trees to the attention of the COR. The COR shall confer with the horticultural consultant to assess hazards in trees and make recommendations for pruning or removal of trees.

(5) Applications of Fertilizers:

a. Deciduous trees and shrubs shall be fertilized at a rate of one pound of actual nitrogen per 1,000 square feet of exposed root area.

b. Evergreen trees and shrubs shall be fertilized every other year at a rate of one pound of actual nitrogen per 1,000 square feet of exposed root area.

c. Groundcover shall be fertilized at a rate of one pound of actual nitrogen per 1,000 square feet of exposed root.

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d. Perennials and ornamental grasses shall be fertilized at a rate of one pound of actual nitrogen per 1,000 square feet of bed area.

e. Fertilizers shall be applied between May 15 and July 1.

(6) Installation of Seasonal Flowers:

a. Contractor may be requested to procure and install seasonal flowers for the DOC property. A change order to the contract will be issued for the flowers and installation.

b. The color selection and type of flowers shall be provided by the COR. Flowers shall be ordered at least one month in advance of delivery to guarantee supply.

c. The Contractor shall coordinate delivery time, installation and layout of the seasonal flowers with the COR.

d. Flowers shall be fertilized immediately after installation with a controlled release fertilizer. This shall be applied at the recommended rates. Additional applications shall be made as required depending on growing conditions.

(7) Fall Clean Up:

a. Fallen leaves shall be removed from the exterior grounds and the cafeteria courtyard and daycare courtyard.

b. Fallen leaves shall be removed on a weekly basis as leaves begin to drop in November and all areas should be completely clean after all leaves have been shed in December and January.

MAINTENANCE OF GREEN ROOF AREAS:

(1) Located inside the building on courtyard 6 roof and the flat mezzanine sections of the building’s roof new landscaping was installed 2 years ago to represent opportunities for significant environmental, economic and social benefits. It will improve air quality, reduce storm water runoff, conserve and restore natural resources. The roofs will also increase energy efficiency, reduce cooling costs, extend the life of the structure by reducing the risk of water damage or corrosion to structural materials

a. The Contractor shall weed once a week during the growing months and as directed by the COR.

MATERIALS: Materials conforming to the following requirements shall be used subject to the prior approval of the COR.

(1) The Contractor must comply with Section 9002 of the Farm Security and Rural

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Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products.

(2) The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is an example list of products that may be used in this contract for grounds maintenance for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Fertilizers -Dust suppressants 2-cycle engine oil Penetrating Lubricants Hydraulic fluids- Greases Concrete and asphalt release fluids Absorbents Wood and concrete sealers Diesel fuel additives

Vendors must list in their technical proposal which pesticides that they intend to use. All pesticides must be compliant with Federal, OSHA and District of Columbia regulations.

(3) Topsoil:

a. Topsoil shall be friable, dry, and free of noxious weeds or toxic chemicals.

Textures shall be loam or sandy loam.

b. Soil analyses shall be submitted before delivery. Minimum requirements include: pH 5.5-6.5, phosphate 120 lbs. per Acre, potassium 200 lbs. per Acre, soluble salt concentration less than two mmhos/cm.

(4) Organic Soil Amendment:

a. Organic soil amendment shall be milled pine bark, aged, potting mix grade.

(5) Seasonal Flowers:

Example: Pansy, Petunia, Wax begonia, Liriope, New Guinea impatiens, Salvia,

a. Size 6–inch pots.

b. All plants shall be conditioned for outdoor planting at least three weeks prior to delivery. Conditioning shall include pre-cooling during the

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morning hours.

c. Root balls shall be solid, but not pot bound, and free from pests and diseases. Root balls shall hold together when removed from the pot with little or no soil falling away from the root ball.

d. Foliage shall be dense, with normal prolific color and free from pests and diseases. Foliage shall be hardened off so that little damage will occur if the plant is dropped on the foliage from a one foot height.

STAFFING:

(1) The Contractor shall provide all necessary personnel, including supervision, to ensure that all landscape maintenance services are performed as required.

(2) As a minimum the Contractor must provide one on-site supervisor to direct all contract personnel and maintenance operations. The on-site supervisor shall have a minimum of five years managing experience in landscape maintenance of similar size facility and quality standards stated in the contract documents.

(3) The on-site supervisor shall represent the interests of the Contractor with regards to all matters involving work performance under this contract.

(4) The on-site supervisor shall be fluent in the English language to effectively communicate with the Contractor’s employees and/or subcontractors as well as the COTR. The Department of Commerce reserves the right to require the Contractor to replace the on-site supervisor who cannot meet this requirement.

(5) If the on-site supervisor is not on site or absent due to illness or other reasons, the

Contractor shall provide an alternate supervisor to be on site managing and directing all contract personnel and maintenance operations. The alternate supervisor shall have similar job qualifications to those required for the on-site supervisor.

(6) All work covered by this contract shall be performed by trained, properly supervised personnel in accordance with the highest levels of accepted horticultural practices.

(7) At any time during the contract period, the COR may determine that work is not being performed in a timely manner or that the work is deficient. The Contractor shall be required to increase the manpower and/or equipment levels in order to correct these deficiencies at no additional cost to the Department of Commerce.

These increased levels shall be maintained in order to perform the required work.

(8) The Contractor shall be allowed to reduce its number of man-hours during inclement weather condition upon approval by the COR. However, the Contractor

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shall increase its man-hours for the succeeding days to make up for lost time, and to ensure timely performance of services as specified in the contract.

(9) Each employee of the Contractor must receive proper and adequate training prior to commencement of work. Untrained employees shall not be permitted to perform the services specified in the contract. It shall be the burden of the Contractor to provide proof/document if requested by the Department of Commerce.

EMPLOYEE UNIFORMS:

(1) The Contractor shall provide complete uniforms to employees including, but not limited to, the following:

a. Shirt with company identification logo. Tank tops, net shirts, halter tops, etc. are not permitted. The shirt shall be tan, green, or blue in color.

b. Full length pants without excessive length or flared bottom (Safety gear/apparel.)

c. Foul weather apparel.

d. Supervisors’ uniforms shall be distinctly different from those of their employees.

All uniforms must be approved by the COR prior to the commencement of this contract.

e. Employees improperly uniformed shall not be permitted to work. Any employee found working and not wearing the proper uniform will be asked to leave the Department of Commerce property until they can meet the uniform requirement.

EQUIPMENT:

(1) The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requires services defined in this contract.

(2) Contractor’s vehicles shall be equipped with appropriate safety devices

PARKING VEHICLES: The contractor should park their Trucks/Vehicles on the 14th street side of the building around 9:30am tell 4:00pm with orange cones surrounding vehicles or in the North Garage when hauling debris. The Contractor shall redirect the necessary on-duty staff to properly respond and take appropriate actions as requested by the Department of Commerce.

CONTRACTOR REQUIREMENTS:

(1) Functional and Technical Knowledge and Expertise. The Contractor will provide key Contractor staff that demonstrates the following knowledge, skills, and abilities:

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a. Minimum 5 years of experience as a company providing landscaping and maintenance services.

b. Minimum 5 years of experience supervisory experience providing landscaping and maintenance services.

c. MSDS sheets show that the materials the used are compliant with the green clauses and requirements of this procurement.

d. MSDS sheets show that the vendor is in compliance with the specifications outlined in the scope of work.

e. Past Performance evaluations demonstrate that the vendor has the qualified experience to provide the services outlined in the statement of work.

(2) Resumes: The Contractor shall be required to furnish resumes of key Contractor staff for the following labor categories: Landscape Supervisor to the COR for review and validation of the above knowledge, skills, and abilities. Upon review of resume by the COR, the Government will notify the contractor concerning the acceptability of key personnel.

(3) Administration. The Contractor will provide a central point of contact to the

Government for any technical or administrative issues.

WORK HOURS: The majority of the work shall be performed within the normal five (5) day work week observed by occupants of the site(s), holidays excluded. The Contractor shall respond within 3 hours to emergency, hazardous, or high priority items, such as a fallen tree, as requested by the COR. Any work performed outside of normal working hours shall commence only after prior approval for such work has been obtained from the COR.

WORK CONDITIONS:

(1) Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable regulations, including Occupational Safety and Health Administration (OSHA) and GSA Health and Safety Specifications, pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on the part of its employees or subcontractors that results in illness or death.

(2) Interference Resulting from Work: Conduct operations to ensure minimum interference with roads, streets, walks, and other adjacent occupied or used facilities. Do not close or obstruct streets, walks, or other occupied or used facilities without permission from the COR or authorities having jurisdiction.

(3) Storage of Materials and Equipment: The Contractor shall not store equipment nor stockpile material on-site without prior approval from the COR.

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(4) Ownership and Purchase of Materials:. The Contractor will purchase and have delivered plant material to be installed as part of this contract, as requested by the COR.

Plant material is subject to acceptance by the COR, must be high quality, and the correct selection that was ordered. The Contractor shall be responsible for its viability, proper transportation, and/or installation at the designated location.

a. The Contractor, at the discretion of the COR, will be responsible for:

(5) Purchasing and installing with like species/cultivar and size, or otherwise approved by the COR, any plant material that dies or has become unsightly due to the contractor’s negligence at no additional cost to the Government.

(6) Upon request by the COR, Contractor may be asked to design and install irrigation systems. All material purchased and installed as part of this system, is the property of the Government. For the first year, the Contractor will fully guarantee, service, and repair the system. After the first year, Contractor will be responsible for maintaining the system, spring-start up, winterization, minor adjustments, and monitoring. Repairs will be paid through Additional Services.

(7) Protection: All necessary precautions, including the use of appropriate warning signs and barricades, shall be taken to prevent personal injury, damage to property (including existing landscape materials, surfaces, and structures), and/or damage to the environment when conducting operations. Contractor may be asked to replace or restore damaged landscape materials, landscape surfaces, or structures caused by normal operations and/or as a result of the Contractor’s negligence as acceptable to the Government or parties having jurisdiction, at no additional cost.

(8) Work Completion: Work shall not be considered completed until the Contractor has removed from the premises all trash, debris, litter, etc., which accumulate in the performance of work. Containers for handling this material shall be furnished by the Contractor.

a. The Contractor shall be allowed to reduce its number of man-hours during inclement weather condition upon approval by the COR. However, the Contractor shall increase its man-hours for the succeeding days to make up for lost time, and to ensure timely performance of services as specified in the contract.

b. Each employee of the Contractor must receive proper and adequate training prior to commencement of work. Untrained employees shall not be permitted to perform the services specified in the contract. It shall be the burden of the Contractor to provide proof/document if requested by the Department of Commerce.

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SECTION D

D.1 STANDARD PRACTICE FOR PACKAGING AND MARKING

All information submitted to the Contracting Officer or the Contracting Officer’s Representative shall clearly indicate the Contract number for which the information is being submitted.

SECTION E

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection of Services – Fixed Price AUG 1996

SECTION F

DELIVERIES OR PEFORMANCE

F.1 CONTRACT LIFE

The estimated total term of the contract, including options, is sixty (60) months, as stated below:

Base Period: 1 September 2018 to 31 August 2019 Option Period 1: 1 September 2019 to 31 August 2020 Option Period 2: 1 September 2020 to 31 August 2021 Option Period 3: 1 September 2021 to 31 August 2022 Option Period 4: 1 September 2022 to 31 August 2023

F.2 PLACE OF PERFORMANCE

Contractor support shall perform at the following location:

Department of Commerce Herbert C. Hoover Building 1401 Constitution Ave, NW Washington, DC 20230

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F.3 HOURS OF OPERATION

Under this Contract, the Contractor is responsible for conducting business, Monday thru Friday during normal business hours except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

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SECTION G- CONTRACT ADMINISTRAIVE DATA

1352.201-70 CONTRACTNG OFFICER’S AUTHORITY APR 2010

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

(End of clause)

1352.201-72 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (APR 2010)

(a) Rosaline Hill is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

U.S. Department of Commerce Office of the Chief Information Officer (OCIO) ATTN: Rosaline Hill 1401 Constitution Avenue, NW Washington, DC 20230-- Phone Number: 202-482-5949 E-mail: rhill9@doc.gov

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(a) Purpose. The purpose of this clause is to ensure that the contractor and its subcontractors:

(1) Are not biased because of their financial, contractual, organizational, or other interests which relate to the work under this contract, and

(2) Do not obtain any unfair competitive advantage over other parties by virtue of their performance of this contract.

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(b) Scope. The restrictions described herein shall apply to performance or participation by the contractor, its parents, affiliates, divisions and subsidiaries, and successors in interest (hereinafter collectively referred to as “contractor”) in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity. For the purpose of this clause, affiliation occurs when a business concern is controlled by or has the power to control another or when a third party has the power to control both.

(c) Warrant and Disclosure. The warrant and disclosure requirements of this paragraph apply with full force to both the contractor and all subcontractors. The contractor warrants that, to the best of the contractor’s knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, and that the contractor has disclosed all relevant information regarding any actual or potential conflict. The contractor agrees it shall make an immediate and full disclosure, in writing, to the Contracting Officer of any potential or actual organizational conflict of interest or the existence of any facts that may cause a reasonably prudent person to question the contractor’s impartiality because of the appearance or existence of bias or an unfair competitive advantage. Such disclosure shall include a description of the actions the contractor has taken or proposes to take in order to avoid, neutralize, or mitigate any resulting conflict of interest.

(d) Remedies. The Contracting Officer may terminate this contract for convenience, in whole or in part, if the Contracting Officer deems such termination necessary to avoid, neutralize or mitigate an actual or apparent organizational conflict of interest. If the contractor fails to disclose facts pertaining to the existence of a potential or actual organizational conflict of interest or misrepresents relevant information to the Contracting Officer, the Government may terminate the contract for default, suspend or debar the contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) Subcontracts. The contractor shall include a clause substantially similar to this clause, including paragraphs (f) and (g), in any subcontract or consultant agreement at any tier expected to exceed the simplified acquisition threshold. The terms “contract,” “contractor,” and “Contracting Officer” shall be appropriately modified to preserve the Government’s rights.

(f) Prime Contractor Responsibilities. The contractor shall obtain from its subcontractors or consultants the disclosure required in FAR Part 9.507-1, and shall determine in writing whether the interests disclosed present an actual, or significant potential for, an organizational conflict of interest. The contractor shall identify and avoid, neutralize, or mitigate any subcontractor organizational conflict prior to award of the contract to the satisfaction of the Contracting Officer. If the subcontractor’s organizational conflict cannot be avoided, neutralized, or mitigated, the contractor must obtain the written approval of the Contracting Officer prior to entering into the subcontract. If the contractor becomes aware of a subcontractor’s potential or actual organizational conflict of interest after contract award, the contractor agrees that the Contractor may be required to eliminate the subcontractor from its team, at the contractor’s own risk.

(g) Waiver. The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future.

Accordingly, the contractor may at any time seek a waiver from the Head of the Contracting Activity by submitting such waiver request to the Contracting Officer, including a full written description of the requested waiver and the reasons in support thereof.

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1352.233-70 AGENCY PROTESTS (APR 2010)

(a) An agency protest may be filed with either: (1) The Contracting Officer, or (2) at a level above the contracting officer, with Anthony S. Kram, Director, Enterprise Services, U. S. Department of Commerce, AKram@doc.gov

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

U. S. Department of Commerce Office of Acquisition Management ATTN: Jon Gofus 14th and Constitution Avenue, NW Washington, D.C. 20230

FAX: 202-482-0962

Email: jgofus@doc.gov

(c) Agency protests filed with the agency shall be sent to the following address:

U. S. Department of Commerce Office of the General Counsel Contract Law Division--Room 5892 Herbert C. Hoover Building 14th Street and Constitution Avenue, NW Washington, D.C. 20230.

FAX: (202) 482-5858

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with the Contracting Officer

(e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C. Hoover Building, 14th Street and Constitution Avenue, NW, Washington, DC 20230. FAX: (202) 482–5858.

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal

Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C. Hoover Building, 14th Street and Constitution Avenue, NW, Washington, DC 20230. FAX: (202) 482–5858.

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1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

U.S. Department of Commerce Office of the Chief Information Officer (OCIO) ATTN: Rosaline Hill 1401 Constitution Avenue, NW Washington, DC 20230-- Phone Number: 202-482-5949 E-mail: rhill9@doc.gov

52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN OCT 2014)

(a) In awarding the proposed firm fixed price contract, the following evaluation factors will be utilized to determine the selection of a vendor who offers the best value to the Government. Award shall be made using the lowest cost technically acceptable evaluation method. Technically acceptable shall consist of meeting all of the acceptability standards/non-cost factors and a satisfactory past performance rating.

The Government intends to select one contractor for award of this effort.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

Factor 1. Price

Factor 2. Satisfactory Past Performance

Factor 1. Price Proposal Price shall be evaluated to determine reasonableness and completeness associated with the effort and deliverables proposed as well as for comparison to the SOW and the Government estimates for this contract.

Factor 2. Past Performance The government may seek relevant performance information on all responsive and otherwise Technically

Acceptable proposalrs through sources such as DCMA offices, CPARS, PPIRS or other government data bases and other sources that are available. The government shall not be limited in its search for performance data.

The proposalr shall not submit performance data for this factor. When performance is evaluated, the outcome is either satisfactory or unsatisfactory. Unsatisfactory performance will disqualify an offeror from award.

(b) A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful proposalr within the time for acceptance specified in the proposal, shall result in a binding contract without further action by either party. Before the proposalr’s specified expiration time, the Government may accept a proposal (or part of a proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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H.1 Government Furnished Resources

H.1.1 The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. The Contractor shall not use GFP/E/I for any purposes other than official Government business as performed under this Contract. At the close of each work period, government facilities, equipment, and materials shall be secured.

H.1.2 Contractors working on Government sites will be provided standard business equipment including all or some of the following: desk, chair, phone, computer and access to office equipment such as printers, copiers, fax, etc.

H.2 Qualifications

The Contractor is responsible for and shall ensure staff are properly trained and hold the appropriate credentials as required for the services being performed.

H.3 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

H.4 Travel

Travel ☐ is ☒ is not required under this Contract.

If required, the Contractor shall travel as approved by the designated TM or COR during the performance of this Contract to attend meetings, conferences or conduct other official business covered under this Contract.

Authorized travel is reimbursable in accordance with the contract. The Contractor shall ensure adequate funding is available for costs of travel prior to incurring costs.

Local travel to meetings, conferences or other official business covered under this Contract is not reimbursable as a direct charge.

H.5 Conflicts of Interest

Contractor and subcontract personnel performing work under this Contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

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The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO.