Landscape_questions22aug_(002).pdf

We received the questions below from an interested vendor for the landscaping project. Please provide answers to the highlighted questions by COB today as this RFQ closes at the end of the week.

1. Section A #5: Can you please clarify the period of performance for this contract?

Answer: 5 years;

Base year: October 1, 2018 - September 30, 2019 Year 1 October 1, 2019 - September 30, 2020 Year 2 October 1, 2020 - September 30, 2021 Year 3 October 1, 2021 - September 30, 2022 Year 4 October 1, 2022 – September 30, 2023

2. 11. Instructions for Preparing the Quotation: As part of the technical proposal, please clarify you also want resumes, corporate experience, and past performance and these items are not included in the 10-page limitation for the technical proposal.

Answer: Yes, we want resumes, corporate experience, and past performance for each vendor.

3. Section B Pricing Schedule: Does this also need to be completed or will the excel spreadsheet attachment on FBO be sufficient for the pricing proposal? Do the item number lines listed on the schedule with the 1449 form need to be completed? If so, please clarify you are only requesting base year pricing. The schedule with the 1449 only includes items numbers for one year.

Answer: Section B Pricing Schedule should be completed with each zone, in addition to its base period and year 1 – year 4 for each zone must be on the 1449 form in section 17.

4. Scope of Work Questions:

a. What type of mulch should be utilized on the exterior and how often should it be completely or re-mulched?

Answer: No mulch is required for the exterior

b. What type of mulch should be utilized in the courtyards and how often should the courtyards be completed or re-mulched?

Answer: Wood bark mulch should be used on the playground area, and wood bark mulch should be on the café courtyard ground. Mulch should be installed on both courtyards during base year of the contract. We will modify the contract is mulch is needed after base year.

c. What type of mulch should be utilized on the green roofs?

Answer: None

d. Do the green roofs have any requirement to be re-mulched during the contract period?

Answer: No.

e. Pruning: Is structural pruning of the trees included in the monthly contract pricing or will be this done at an additional cost?

Answer: Pruning is not covered in the contract—it will be done at additional cost.

f. Removal of diseased, dying, or hazardous plants: Confirm if tree removal is included in the base price.

Answer: Tree removal is not included in the base price and the contract will be modified if tree removal is needed.

g. Are trees and beds at the street curb of 14th, Constitution, 15th, Pennsylvania included as part of this requirement or does DC maintain those trees and basins?

Answer: Trees on the street curb of 14th, Constitution, 15th, and Pennsylvania are not included. DC is responsible for maintaining the trees. Contractor will be responsible for maintaining the perennials.

h. Installation of seasonal flowers: Will this be an additional charge to the contract if requested? If not, what is the estimated square footage of the annual flower beds which may be required and in what zones?

Answer: Seasonal flowers should be planted as requested and there will be a modification to the contract. It is not included in the contract.

i. Can the maintenance of the courtyards (including mulching) be perform during M-F working hours?

Answer: Yes.

j. Is herbicide for weeds allowed to be used in the courtyards?

k. For the playground courtyard, is FIBAR or playground approved and specified mulch to be utilized? If so how often should it be removed and replenished?

Answer: Mulch should be installed on both courtyards during base year of the contract. We will modify the contract if mulch is needed after base year. Refer to question B answer.

l. Confirm any topsoil or organic amendments to be utilized will be in addition to the contract pricing or should they be included in the monthly pricing. If included, can you provide historical data on the amounts utilized per year?

Answer: If organic amendments or topsoil is needed, the contract will be modified.

m. Do MSDS sheets need to be included with the proposal submission?

n. Can maintenance to the green roof be performed during M-F normal work hours?

Answer: Yes

5. Who is the incumbent contractor and what is the amount of the contract annually?

Answer: The information is not available.