1305M326Q0470__ATTACHMENT_1__Statement_of_Work.pdf

Statement of Work

Preventive Maintenance Services for HVAC Equipment

BACKGROUND

The National Weather Service (NWS) Weather Forecast Office (WFO) and associated Radar Data Acquisition (RDA) at five (5) sites in Texas have a need for preventive maintenance services for the heating, ventilation, and air conditioning (HVAC) equipment. The WFO and RDA sites in Texas are located in: Brownsville, Corpus Christi, Dickinson New Braunfels, and San Angelo.

PLACES OF PERFORMANCE

SITE 1: Brownsville, TX (BRO) 20 S. Vermillion Ave.

Brownsville, TX 78521

SITE 2: Corpus Christi, TX (CRP) 426 Pinson Drive Corpus Christi, TX 78406

SITE 3: Dickinson, TX (HGX) 1620 Gil Road Dickinson, TX 77539

SITE 4: New Braunfels, TX (EWX) 2090 Airport Road New Braunfels, TX 78130

SITE 5: San Angelo, TX (SJT) 7654 Knickerbocker Rd San Angelo, TX 76904

PERIOD OF PERFORMANCE

Base Period of performance for this requirement is Date of Award through August 31, 2027.

Option Year 1: September 1, 2027 through August 31, 2028 Option Year 2: September 1, 2028 through August 31, 2029 Option Year 3: September 1, 2029 through August 31, 2030 Option Year 4: September 1, 2030 through August 31, 2031

CONTRACTOR QUALIFICATIONS

The Contractor’s technicians and personnel performing the work shall be trained, licensed and certified, qualified, and experienced in repairing and servicing the HVAC equipment specified for each location. The

Government requests the equipment be maintained by a "primary" technician and a designated alternate to prevent unfamiliar personnel being dispatched to provide services.

The Contractor shall provide all state and local permits, labor, tools, equipment, materials, and supervision necessary to perform preventive maintenance services on all designated equipment.

The Contractor shall provide the following Key Personnel positions prior to the start of any work at any location. The two (2) positions can be the occupied by the same person. If Key Personnel changes are made, the Government Point of Contact must be notified in writing prior to the change.

• Project Manager – Must be able to represent the Contractor regarding contract requirements and/issues.

• Onsite Manager – Must be at the location whenever work is being performed by Contractor or subcontractors. Communication with the Government Point of Contact must be through this position.

GOVERNMENT POINTS OF CONTACT

To be provided in award.

SCOPE OF WORK

The Contractor shall provide preventive maintenance services including one (1) annual Extensive Maintenance Inspection and three (3) Maintenance Inspections of HVAC equipment specified at each site.

Extensive Maintenance Inspections must occur within 30 days prior to local summer seasons, in March of each year, and Maintenance Inspections are to occur on approximate 90-day intervals in June, September and December, for a total of four (4) inspections in one (1) 12-month period.

The Contractor shall contact the Government Point of Contact to schedule the date and time to be onsite to conduct an inspection. A sign-in sheet shall be completed each day for all contractors, contractor employees, and subcontractors on site.

Government staff will be onsite at the time of maintenance inspection and will provide access to equipment.

Prior to any inspection, the Contractor shall discuss with the Government Point of Contact to obtain any known issue with the equipment.

If needed, original mechanical as-builts are available on site for reference only. It is possible the equipment has been updated and or replaced at each site. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

Work shall be performed between 7:00 am and 5:00 pm time Monday thru Friday unless otherwise approved by the Government Point of Contact.

The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work complies with the applicable current codes and be responsible for all licenses, permits and fees required to complete this project. Codes may include any or all of the following:

● Occupational Safety & Health Standards (OHSA) Safety Requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

● Uniform Building Code (UBC)

● Uniform Facilities Criteria (UFC)

● American National Standards Institute (ANSI)

● American Society of Testing & Materials (ASTM)

● American Society of Heating, Refrigerating, and Air-conditioning Engineers (ASHRAE)

● Sheet Metal & Air Conditioning Contractor’s Association (SMANCA)

● Applicable local, state, and federal codes and standards

● Energy Star Certification Program

Government-provided Materials and Services Unless otherwise indicated elsewhere in this Statement of Work, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the Statement of Work described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

Invoicing The Contractor shall submit an invoice at the end of each month that services were completed and inspected and approved by Government Point of Contact. In

DESCRIPTION OF WORK

Extensive Maintenance Inspection (March)

Inspection must include the following:

All sites:

1. Contact designated NWS staff no less than 24 hours prior to inspection for scheduling.

2. Sign in with local NWS staff upon arriving at site.

3. Perform preventive maintenance and services in accordance with manufacturer recommendations, industry best practices, and applicable codes.

4. Supply all required consumables (filters, belts, cleaning materials, etc.)

5. Document deficiencies, corrective actions taken, and recommendations for additional repairs.

6. Ensure safe work practices and compliance with all safety regulations. (i.e. PPE, LOTO etc.)

7. Review PMI results and inform NWS staff of concerns or repairs needed.

8. Provide quotes for repairs to NWS staff. (Repairs to be billed separately)

9. Provide inspection reports to NWS staff within ten (10) working days.

WFO Sites:

1. Inspect all Air Handling Units for proper operation and functionality (AHU 1, 2 & 3 and CRAC units 1 & 2).

2. Verify operation of back draft dampers (AHU 1 & 2)

3. Inspect all refrigeration lines for leaks.

4. Verify operation of Humidifier for AC 1, 2 & 3 (if equipped) and CRAC units and inspect for leaks.

5. Inspect and adjust all fans for vibration and tightness.

6. Inspect and replace all belts as needed.

7. Inspect tension, alignment, and general condition.

8. Measure and record motor current.

9. Lubricate motors and fan shaft bearings as required.

10. Inspect and replace air filters as required (MARV 8). Mark with date of replacement.

11. Inspect evaporator coils and associated equipment and clean as needed.

12. Inspect all condensate pans and drain lines for units.

13. Blow out all drain lines and add algaecide as needed. Inform staff of any issues with plumbing drain

(i.e. floor drains)

14. Inspect safety controls, relays, limit switches, and high/low pressure cutouts.

15. Verify operation duct Smoke Detectors (AHU 1, 2 & 3) if equipped.

16. Verify operation of all dampers. Lubricate as needed. (Return Air & Outside Air)

17. Verify outside air damper closure during generator operation. Inform staff of discrepancies.

18. Verify operation of Exhaust Fan. (Restrooms) Clean as needed.

19. Verify full operation of Duct Heaters and/ or VAV. (9 to 10 typical per site)

20. Verify thermostat function and control of room temperatures.

21. Verify operation of Transfer Fan in electrical/ UPS room. Clean as needed.

22. Verify operation of Cabinet Unit Heaters and clean as needed. (At vestibules if equipped)

23. Inspect refrigeration lines, compressors and condenser cabinet for signs of leaks.

24. Verify the operation of all compressors.

25. Measure and record current.

26. Measure and record system pressures.

27. Verify refrigerant charges and oil levels are adequate

28. Record refrigerant amount if added to track for possible leaks.

29. Inspect contactors and starters clean as needed.

30. Inspect electrical and controls connections.

31. Inspect, wash coils and clean inner cavity of condensing unit. Remove top of condensing unit (ACU

1, 2 & 3 and CRAC 1 & 2) as needed to properly access coils.

32. Verify HVAC Digital Control System functionality through WFO staff where applicable.

RDA Sites:

1. Inspect overall functionality of PAC units. (Radar shelter -PAC units 2ea. TPMS shelter- PAC unit 1ea)

2. Inspect and replace air filters as needed in all units (MARV 8). Mark with date of replacement.

3. Inspect fans for vibration and adjust as needed.

4. Measure and record motor currents.

5. Lubricate motors and fan shaft bearings as required.

6. Inspect evaporator coils and associated equipment and clean as needed.

7. Inspect condensate pans and drain lines.

8. Blow out all drain lines as needed

9. Inspect safety controls, relays, limit switches, and high/low pressure cutouts.

10. Inspect refrigeration lines, compressors and condenser cabinet for signs of leaks.

11. Verify the proper operation of compressors.

12. Measure and record current.

13. Measure and record system pressures.

14. Verify refrigerant charges are correct.

15. Record refrigerant amount if added to track for possible leaks.

16. Inspect contactors and starters clean as needed.

17. Inspect electrical and control connections.

18. Inspect, wash coils and clean inner cavity of condensing unit.

Maintenance Inspection (June, September and December)

Inspection must include the following:

All sites:

1. Contact designated NWS staff no less than 24 hours prior to inspection for scheduling.

2. Sign in with local NWS staff when arriving on site.

3. Perform preventive maintenance and services in accordance with manufacturer recommendations, industry best practices, and applicable codes.

4. Supply all required consumables (filters, belts, cleaning materials, etc.)

5. Document deficiencies, corrective actions taken, and recommendations for additional repairs.

6. Ensure safe work practices and compliance with all safety regulations. (i.e. PPE, LOTO etc.)

7. Review PMI results and inform NWS staff of concerns or repairs needed.

8. Provide quotes for repairs to NWS staff. (Repairs to be billed separately)

9. Provide inspection reports to NWS staff within ten (10) working days.

WFO Sites:

1. Inspect overall operation and full functionality of AHU units and associated HVAC equipment

(AHU 1, 2 & 3 and CRAC units). Adjust as needed.

2. Verify operation of Humidifier for AC 1, 2 & 3 (if equipped) and CRAC units and inspect for leaks.

3. Test, adjust, lubricate and clean as needed.

4. Inspect and replace all belts as needed.

5. Inspect and replace air filters as required (MERV 8). Mark with date of replacement.

6. Inspect drain lines and add algaecide as needed. Inform staff of any issues with plumbing drain (i.e.

floor drains)

7. Verify full operation of Duct Heaters and/ or VAV.

8. Verify thermostat function and control of room temperatures.

9. Verify operation of Transfer (electrical/ UPS) and Restroom Exhaust fans.

10. Verify operation of Cabinet Unit Heaters.

11. Inspect overall operation and full functionality of all ACU units.

12. Measure and record system pressures and log refrigerant amount if added.

RDA Sites:

1. Inspect overall operation and full functionality of PAC units.

2. Test, adjust, lubricate and clean as needed.

3. Inspect and replace air filters as needed (MARV 8). Mark with date of replacement.

4. Measure and record system pressures and log refrigerant amount if added.

EMERGENCY AND NON-SCHEDULED SERVICES

If the Contractor determines that repairs are needed beyond the scope of the Extensive Maintenance Inspections or Maintenance Inspections the Contractor shall inform the Government Point of Contact and submit an itemized quote for the repair.

Service for troubleshooting or diagnosing issues related to emergency or non-scheduled repairs is not covered under this preventive maintenance contract and will be addressed through a separate purchasing process. The Contractor may or may not be contacted to provide any of these services.

No work is to performed without prior authorization from the Government Point of Contact and confirmation of payment through government purchase card or formal modification to the contract.

EQUIPMENT TO BE SERVICED

Brownsville (BRO) - WFO

1. Operations Area - Air Handling Units (2ea) (AHU 1 & 2) Carrier Model# 39LA15AA-BT- AFP1A9 & A/C Condensing Units (2ea) (ACU 1 & 2) Carrier Model# 38AUDB16A0P6. These units run lead/ lag and condition the main Operations Room, Ready Room (Kitchen) and WCM Room.

2. Administrative Area - Air Handling Unit (1ea) (AHU 3) Carrier Model# 39LB10AA-BZ-AEK119 & A/C Condensing Unit (1ea) (ACU 3) Carrier Model# 38AUDB12A0P6

3. Equipment Room – Computer Room Air Conditioners (2ea) (CRAC 1 & 2) Liebert Vertiv-Model# DS035ADA1EI041S & CRAC Condensing Units (2ea) (CCU 1 & 2) Liebert Vertiv- Model# MCL110E8ADO092. These units run lead/ lag.

4. Duct Smoke Alarms (AHU 1, 2 & 3).

5. Electric Duct Heaters (9ea) (EDH 1 thru 9).

6. Thermostats (9ea) and Room Sensors (2ea).

7. Cabinet Unit Heaters (2ea) (At each vestibule).

8. Restroom Exhaust Fan (1ea).

9. Transfer Fan (1ea) (Equipment Room to UPS room).

10. Dampers (8ea).

11. HVAC Control System functionality (Testing to be completed in partner with office staff).

Brownsville (BRO) - RDA

1. Radar shelter- PAC Units (2ea) Bard Model# W60A2-B0ZXXX3J.

2. TPMS shelter- PAC Unit (1ea) Marvair Model# AVPA24ACA000N-A5-100.

Corpus Christi (CRP) - WFO

1. Operations Area - Air Handling Units (2ea) (AHU 1 & 2) Trane Model# UCCAA10C0F0LZ &

A/C Condensing Units (2ea) (ACU 1 & 2) Trane Model# TTA18044DAA01AS05. These units run lead/ lag and condition the main Operations Room, Ready Room (Kitchen) and SOO Office.

2. Administrative Area - Air Handling Unit (1ea) (AHU 3) Trane Model# UCCAA08C0F0RY & A/C Condensing Unit (1ea) (ACU 3) Trane Model# TTA09044DAA01AS05

3. Equipment room – Computer Room Air Conditioner (2ea) (CRAC 1 & 2) Trane Model# TR-COS- 096-AR-D-EC & CRAC Condensing Units (2ea) (CCU 1 & 2) Trane Model# TR-SCS-MC-056- SEC-O1. These units run lead/ lag.

4. Duct Smoke Alarms (AHU 1, 2 & 3).

5. Electric Duct Heaters (10ea) (EDH 1 thru 10).

6. Thermostats (10ea) and Room Sensors (2ea).

7. Cabinet unit heaters (2ea) (At each vestibule).

8. Restroom Exhaust Fan (1ea).

9. Transfer Fan (1ea) (Equipment Room to UPS room).

10. Dampers (8ea).

Corpus Christi (CRP) - RDA

1. Radar shelter – PAC Units (2ea) Bard Model# W60A2-B0XXXX3J.

2. TPMS shelter- PAC Unit (1ea) Marvair Model# AVPA24ACA000N-A5-100.

Dickinson (HGX) - Warehouse/ Storage Building

1. Air Handling Unit (1ea) Trane Model# TEM4A0B36S31 & Condensing Unit (1ea) Trane Model#

4TTA4036A3.

Dickinson (HGX) - RDA

1. Radar Building- PAC Units (2ea) Bard Model# W72AC-B0ZBPXX5J.

2. TPMS Building- PAC Unit (1ea) Bard Model# W24AB-A10ZPXX5J.

New Braunfels (EWX) - WFO

1. Operations Area - Air Handling Units- AHU 1 & 2 (2ea) Trane Model# UCCAA10C0F0LZ &

A/C Condensing Units- ACU 1 & 2 (2ea) Trane Model# TTA12044CAA02BS01. These units run lead/ lag and condition the main Operations Room, Ready Room (Kitchen) and Training Room.

2. Administrative Area - Air Handling Unit (1ea) (AHU 3) Trane Model# Trane- UCCAA06C0F0RY & A/C Condensing Unit (1ea) (ACU 3) Trane Model# Trane-

TTA09044AAB01AE

3. Equipment room – Computer Room Air Conditioner (2ea) (CRAC 1 & 2) Liebert Model# PX029DA1ADG084 cooling units & CRAC Condensing Units (2ea) (CCU 1 & 2) Liebert Model# MCL055E1ADP377. These units run lead/ lag.

4. Duct Smoke Alarms (AHU 1, 2 & 3).

5. Electric duct heaters (10ea) (EDH 1 thru 10)

6. Thermostats (10ea) and Room Sensors (2ea).

7. Cabinet unit heaters (2ea) (At each vestibule)

8. Restroom Exhaust Fan (1ea)

9. Transfer Fan (1ea) (Equipment room to UPS room)

10. Dampers (8ea)

New Braunfels (EWX) - RDA

1. Radar shelter – PAC Units (2ea) Bard Model# W60A2-B0Z.

2. TPMS shelter- PAC Unit (1ea) Bard Model# W24AB-A10ZPXXE.

San Angelo (SJT) - RDA

1. Radar Building- PAC Units (2ea) Bard Model# W60AC-B09XPXXXJ.

2. TPMS Building- PAC Unit (1ea) Bard Model# W24A2-A00WXXXXE.

Typical Equipment Locations (Varies by Office)