Attachment_I_-_SOW.docx

U.S. Department of Commerce National Oceanic and Atmospheric Administration (NOAA) Office of Marine and Aviation Operations (OMAO)

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NOAA SMALL BOAT FLEET PLAN

Statement of Work

1.0 Scope

Oversight of the National Oceanic and Atmospheric Administration’s (NOAA) Small Boat Fleet is a collaboration across Office of Marine and Aviation Operation (OMAO), National Marine Fisheries Service (NMFS), National Ocean Service (NOS), Office of Oceanic and Atmospheric Research (OAR) and the National Weather Service (NWS). The OMAO Small Boat Program (SBP) was established in 2004 to create policies and procedures to ensure safety in support of NOAA’s field operations. Direction, technical, and administrative support is provided by OMAO through the SBP. NOAA Line and Program Offices are responsible for acquisitions, operational funding, and mission support. The NOAA Small Boat Safety Board (SBSB), comprised of Line Office representation, SBP and Safety and Environmental Compliance Office representatives, is charged with initiating policies and training, program metrics, and compliance. The SBP has an agency-wide web based Vessel Management System (VIM) and float plan system (VOP). These critical tools are used to provide real time small boat tracking, a coordinated response in times of emergency, and to capture underway metrics.

1.1 Objective:

The purpose of this Small Boat Recapitalization Plan is to provide an in-depth report on the status of the small boat fleet and provide a strategic plan to best recapitalize, manage, maintain, and utilize NOAA's fleet of small boats. The Contractor shall support the overall NOAA effort to complete a NOAA Small Boat Fleet Plan for OMAO within the specifications of this Statement of Work (SOW).

2.0 Statement of Work (SOW):

The contractor shall provide the following deliverables:

2.1 Task: Requirements

The contractor shall tabulate all observational and mission support requirements for the NOAA Small Boat Fleet. The requirements shall be referred to, and considered in the recapitalization plan.

Deliverables:

The contractor shall present complete documentation of all mission requirements of the small boat fleet. This includes requirements that are currently fulfilled as well as identifying gaps where validated requirements are not being met.

Meetings:

There shall be a contract kick-off meeting to include the Contracting Officer, Contracting Officer Representative, Contractor(s), OMAO personnel, and other NOAA designated representatives. After the kick-off meeting, the contractor should have monthly update meetings by phone or in person with the COR and OMAO/NOAA designated representatives.

Travel:

Two trips to Silver Spring, MD

2.2 Task: Create a sustainability plan

The contractor shall research best management practices used in the commercial, universities, and private industry.

Deliverables:

The contractor shall review the existing models to funding operating, maintenance, compliance, and capital costs; and provide recommendations to apply these best practices to the NOAA small boat fleet.

Meetings:

The contractor should have monthly update meetings by phone or in person with the COR and OMAO/NOAA designated representatives.

Travel:

Two trips to Silver Spring MD

2.3 Task: Write a Small Boat Recapitalization and Sustainment Plan The contractor shall produce a Recapitalization and Sustainment plan for NOAA’s Small Boat Fleet.

Deliverables The final product shall include, but not be limited to, sections that address the following:

Executive Summary Introduction Small Boat organizational structure Meeting Future Requirements Meeting Mission Requirements Recapitalization and Sustainment Management and Best Practices Conclusion

Meetings:

The contractor should have monthly update meetings by phone or in person with the COR and OMAO/NOAA designated representatives.

Travel:

Two trips to Silver Spring MD

Note: In order to ensure quality control, the contractor shall have the draft and the final reports reviewed and edited by a professional technical writer.

2.4 Executive Level Briefings

Two executive level briefing following the completion of all tasks

3.0 Description of Services and Deliverables

3.1 Task: Requirements

A. The contractor shall research and document all requirements of the small boat fleet, to include observational, mission, and safety requirements B. The contractor shall identify gaps in capability to meet mission requirements C. The contractor should advise on what fleet of small vessels is required to meet these requirements

1. Provide a recommendation for consolidation if reasonable

3.2 Task: Create a sustainability plan

The plan must address and incorporate the components below A. Best management practices B. Advise on local or centralized management maintenance alternatives C. Propose a capital plan to address mission requirements

3.3 Task: Write a Small Boat Recapitalization and Sustainment Plan The plan must address and incorporate the components below.

A. Recapitalize assets – address a thorough plan to recapitalize current assets, the minimum required to meet existing mission requirements and assets to meet projected mission and geographic requirements B. Sustainment plan – provide a thorough sustainment plan for the recommended small boat fleet

1. Cost analysis

i. Determine the total cost of current, minimum and projected recapitalization plans

ii. Determine the value of the entire fleet

iii. Propose a recommended source of funding, i.e. by SBP, Line Office, Program or customer C. Coordinated Inspections – plan an efficient model for inspecting all vessels within the standards set forth by the NOAA Small Boat Manual and U.S. Coast Guard Regulations D. Training – plan a thorough and standardized training program for small boat operators and users E. Cost savings – research and propose areas to save costs while meeting mission requirements and maintaining operational capability. This shall include, but not be limited to, consolidated maintenance planning, and consolidation to regionalize vessels and reduce the total number of small boats F. Management plan - develop a management plan for the program and the vessels within it. The management plan should include acquiring future assets and disposal of withdrawn vessels

4.0 Government Furnished Information:

No government furnished equipment shall be provided to complete this task. The contractor will be expected to work with representatives from OMAO and other line office representation indicated in this statement of work.

NOAA Small Boat Inventory: A tabulated inventory including the following specifications on each vessel; LOA, Draft, Beam, scientific capabilities, endurance, fuel capacity, mission, manufacturer, year built, active/inactive, purchase cost, replacement cost, current value, Line Office and Program owner.

Definitions:

Small Boat Categories

· Class A Boat

· less than 16 feet length overall

· Class I Boat

· 16 to less than 26 feet length overall

· Class II Boat

· 26 to less than 40 feet length overall

· Class III Boat

· 40 to 65 feet length overall

· Small Research Vessel (SRV)

· Greater than 65 feet length overall and less than 300 gross tons

· LOA

· Length over all, the full length of a vessel

· NOAA Small Boat Manual

· An approved manual providing guidance and policy for small boat procedures, maintenance, and policy.

5.0 Meetings:

In addition to the meetings identified above, and in order to meet the contract objectives, the contractor shall set aside time for bi-weekly conference calls with the NOAA Contracting Officer’s Representative (COR) and/or Project Manager in order to review progress and answer questions.

6.0 References:

The contractor must take into consideration all applicable Federal laws, regulations, and codes.

7.0 Submissions:

Electronic submissions to the COR shall be provided for review in their original format (Word/Excel/Powerpoint) and in Adobe PDF format, to the COR.

Additionally, the contractor’s submissions shall:

· Not be locked or copyrighted, and shall become the property of the U.S. Government

· Be organized in a logical manner and provided to the government COR in electronic format usable by the government

· Be provided to the government on standard media usable by the government

· Be compatible with Microsoft Windows XP, Microsoft Office 2010, AutoCAD LT 2007, and Adobe Acrobat 7 and greater. Font size shall not be smaller than 11 points

· Be electronic for draft submissions

· Be electronic and prepared on 8-1/2 x 11-inch white bond paper for the Final Report, five (5) Bound Paper copies shall be mailed to the COR by the contractor

8.0 Fee Structure:

The contractor fee proposal must be itemized based on the Scope of Work outlined above.

9.0 Contract limitation:

Given the nature of the analyses conducted pursuant to this Scope of Work, it is essential to ensure an objective and unbiased analysis of alternatives to support sound decision-making, including avoiding any perception that the analysis could be affected by the contractor's ability to compete for any subsequent design, architecture or engineering work. In order to prevent perceptions of such conflicts of interest, or actual conflict as stated in FAR Part 9, Section 9.505, the prime contractor and subcontractors of this task order shall not be eligible to compete for any subsequent design and construction projects associated with an investment project that is the subject of the study conducted by the contractor. The above prescribed limitation is to ensure that the evaluation and recommendations made as a part of this task order are not influenced in any way, either real or perceived, by opportunities for future design or construction contracts.

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