SOW_for_boat_ramp.pdf

Statement of Work for

New Boat Ramp and Driveway Approach NOAA NOS NCCOS Beaufort Laboratory

Beaufort, North Carolina U.S. Department of Commerce

June 11, 2019

1. PURPOSE:

The purpose of this contract is to obtain the services of a Design/Build Contractor (D/B) to design and construct a new boat ramp and approach structure on the northeastern corner of the NOAA Laboratory campus located at the National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), National Centers for Coastal Ocean Science (NCCOS) Laboratory in Beaufort, NC.

2. BACKGROUND:

The NOAA / NOS Beaufort Laboratory facility located in Beaufort, North Carolina is 150 miles southeast of Raleigh, North Carolina. Beaufort also is halfway between Cape Hatteras and Cape Fear and just inside of Beaufort Inlet. The Beaufort Lab is located on Pivers Island to the West of the town of Beaufort. The southern half of Pivers Island is owned by Duke University and is home to the Duke University Marine Laboratory (DUML). The Beaufort lab also houses the North Carolina National Estuarine Research Reserve (NCNERR) and staff for the NOAA National Marine Fisheries Service (NMFS).

The existing boat ramp was damaged during Hurricane Florence in fall 2018. Severe erosion under the concrete ramp structure resulted in the closure of the ramp for safety concerns.

The original structure was installed in the location of the 1950’s bridge access due to the ease of construction in that location. The close proximity to the 2006 bridge location severely hampers the safe utilization of the boat ramp. Strong currents and limited area for vessel operations cause a highly volatile situation to staff not experienced with the conditions present for docking and undocking of vessels.

3. PRE-PROPOSAL SITE VISIT:

A. The contractor and subcontractors are encouraged to attend a site visit at the Beaufort Lab to fully understand the complexities of the project. Contact information is cited in the solicitation document.

B. Prior to site visit/review the Contractor is to sign in at the front desk located on the first floor of the Administration Building at the Beaufort lab.

C. During the site visit, the contractor and subcontractors will have the opportunity to review and inspect locations where the work and upgrades are proposed.

D. The Facility Manager and pertinent government personnel will be available to answer any questions, however any changes or new information will be documented and submitted in writing for official purposes.

4. SCOPE of WORK:

The Design / Build Contractor (D/B) shall furnish all personnel, materials, equipment, travel, services and facilities as necessary to perform this Statement of Work (SOW) in performance of the specific tasks described herein.

A. Provide due diligence and site investigation to determine appropriate design services as applicable to construct the new boat ramp structure. Determine placement, stabilization needing addressed, existing utilities and/or adjacent structures, etc. for possible conflicts with design parameters.

B. Removal of old foundation and utility apparatus (valves, manholes, etc.) that may interfere with the new work.

A. Modify and/or construct the necessary seawall structure to properly anchor the new boat ramp.

B. Construct a new concrete boat ramp and approach structure on the East side of the existing “T” dock.

Design:

A. Provide all design, drawings and specifications necessary to construct this project indicating location for all modifications required for the new boat ramp installation.

B. Design Requirements:

1) Dimensions are to be similar to the existing ramp structure approximately 6” minimum concrete thickness, 13’ wide x 24’ long ramp along with a 12’ wide x 95’ long approach. Ramp to be a minimum of 12 feet wide which should be satisfactory for the low use facility.

2) Ramp should have slope of 12-15% with the concrete extending into the approach and staging area far enough to reach the existing parking area.

3) Cuts in the existing seawall must be made. Therefore lay the slopes back as much as possible to reduce the amount of still water trapped in the cut during flooding, thus reducing the amount of silt deposited on the ramp.

4) Provide stabilized concrete sides down each side of the ramp to handle runoff during heavy rains.

5) Water depth should be no less than three feet at the end of the ramp during mean low water, though four feet deep is more desirable.

6) Concrete: Engineer to verify final specifications.

a. New concrete shall be similar to that of the existing ramp structure.

b. Concrete for ramps poured at the site should be at least 3,000 psi (4,000 psi preferred) and have 4-6% air entrainment, properly worked, placed, consolidated, screened and bull floated so the aggregate is about a half-inch below the surface.

c. The concrete should be reinforced with number four (1/2″ diameter) Grade 60 rebar, placed at 12″ on center lengthwise, and 18″ on center across. This requires a slab at least six inches thick.

d. Concrete should be finished with a surface rough enough to provide good traction, even when covered with algae.

7) Stone: Engineer to verify final specifications.

a. In preparing a site for concrete, a minimum of eight inches of compacted, crushed stone (should be placed over the subgrade. If soft places are encountered or the soil is difficult to compact, the poor material should be under cut and larger stone (two to four inches in diameter) should be used to provide an adequate base for the smaller stone. There are also geotextile fabrics on the market to “bridge” over soft material.

b. If any of the stone will be exposed along the edges of the concrete, such as where the concrete will be higher than the adjacent ground, a good quality filter fabric should be placed under and wrapped back over top of the stone. The fabric should be armored with riprap to protect the filter fabric, and ultimately the stone under the slab. If a slab is to be pushed into place, filter fabric cannot be installed between the concrete and the stone.

C. Design Phases:

1. Schematic Design:

a. A schematic design drawing shall be required after the kickoff meeting. The design intent is to provide conceptual drawings showing proposed location for all improvements and their placement, various structural connections, supports and all other appropriate details.

2. Final Design:

a. Provide a final, complete construction document design, to include drawings, specifications, calculations, correspondence, and notes.

b. It shall incorporate all of the Government approved design review comments and any requested clarifications.

c. Final design construction documents, design calculations, and reports shall be approved and certified by a professional engineer registered in the state of North Carolina.

3. Drawings:

a. Existing AutoCAD seawall plans are not available. Any modifications and any changes during construction to be clouded on the plans and noted in the revision section on the title block. As-built plans are required and noted as applicable.

4. Government Approvals:

a. All schematic and final design drawings are to be approved by the Government prior to any construction commencing on this project.

b. Notify the Facility Manager for coordination of all activities.

Environmental Compliance:

A. The Government will provide all environmental compliance requirements such as NEPA, CAMA permitting, etc. before any construction activities can commence.

B. Work must be completed while observing all applicable federal, state, and local laws and regulations pertaining to safety, security, and environmental considerations of the project.

Demolition/Installation:

A. The existing sea wall sections will be removed as applicable to install the new boat ramp.

A. The new approach will connect to the existing pavement are the east end of Building 5.

See Campus Plan and locations of existing and proposed boat ramps and driveway approaches at end of Statement of Work below.

B. The system should be installed by an experienced contractor to insure the design and manufacturer’s instructions are met.

C. Due to the nature of construction activities occurring within the channel and the potential for flood events to occur, the Contractor is responsible for the monitoring of weather and water conditions, which may affect proposed work, working conditions, and overall site safety.

Permitting, Codes and Workmanship:

A. All work shall be of highest quality and in strict accordance with the manufacturer’s published recommendations and specifications, industry standards, and to the building owner’s satisfaction.

B. No permitting is required on this project except environmental permits that are to be obtained by the Government. However the project shall be in compliance with all applicable current federal, state, and local laws and regulations.

Submittals:

C. Provide construction submittals/shop drawings which are to be approved by the Government prior to any work commencing on this project.

Guarantee of Work:

A. The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a one (1) year complete warranty on all parts and labor.

Environmental Waste Disposal and Hazardous Considerations:

A. The contractor shall remove and dispose of all debris and trash from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

B. Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution prevention control and waste disposal.

C. Contractor shall immediately inform the COR of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

IT Security Requirements:

A. The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

5. MEETINGS, SUBMITTALS and DELIVERABLES:

A. Design Kick-Off Meeting:

1. The Facility Manager shall arrange and lead a Project Kick-off Meeting at the

Beaufort Lab with the key personnel on the project: NOAA Lab Director, Facility Manager, and Contractor’s PM, Superintendent, Architect and/or Engineer(s) as appropriate. Date and time to be determined at later date.

2. This meeting shall review the scope of work, concerns, existing conditions, site security, project schedule, government furnished information, quality control, and contract administration.

3. The contractor shall contact Randy Grady, NOAA Facility Supervisor, phone (252) 728-8773, to coordinate all meetings and construction issues so he can manage this project with NOAA staff and operations.

B. Pre-Construction Meeting:

1. The D/B shall arrange and lead a Pre-Construction Conference with the Facility Manager, CO, NOAA Customers and General Contractor to discuss the project and answer any questions they would have regarding the project. This meeting shall be held at the NOAA Beaufort Laboratory on Pivers Island in Beaufort, NC, on a date to be determined.

2. This meeting shall review the limits of authority, plan review and concerns, existing utilities, site security, project schedule, layout and work area planning, government furnished equipment, storage and parking areas, quality control, construction utilities, environmental compliance and contract administration.

6. SUBMITTALS / DELIVERABLE SCHEDULE:

The table denotes the required meetings, deliverables and submittals. Submittals are to be delivered to the Contracting Officer, Contracting Officer Representative and Facility Manager to address as noted below.

ACTIVITY DUE DATE

Schedule / Safety Submittal Within 10 calendar days of Notice to Proceed

Design Kick-off Meeting Within 14 calendar days of Notice to Proceed

Schematic Design Submittal, including Manufacture cut sheets, product information, samples and engineered drawings

Within 21 calendar days of Kick-off Meeting

Schematic Design Review Gov’t Comments Within 7 calendar days of the submittal

Final Design Submittal Within 21 calendar days of the Schematic Design Review Conference

Final Design Review Gov’t Comments Within 7 calendar days of the submittal

Pre-Construction Meeting 14 calendar days from Final Design Submittal

Final Inspection/Substantial Complete 166 calendar days from NTP

Construction Complete No later than 180 calendar days from NTP

Delivery of Manufacturer’s Warranty and commencement of General Contactor’s warranty

No later than 194 calendar days from NTP

Delivery of the Operations and Maintenance Manuals

No later than 194 calendar days from NTP

Meeting Minutes & Annotated Comments Within 3 working days of the Meeting

Period of Performance:

A. The Government desires completion of the work as quickly as possible. An efficient and expeditious prosecution of work is a requirement of the contract. All work associated with this project shall be completed within 180 days from the Notice to Proceed (NTP) date. During this time, all of the NOAA Beaufort Laboratory day-to-day operations shall not be interrupted.

7. OPERATIONS DURING CONSTRUCTION:

Work Schedules/Shifts:

A. The Contractor shall accomplish all work at the Beaufort Laboratory during the hours of 7:00 am and 5:00 pm Monday through Friday, excluding Federal Holidays.

Reception opens the lobby for sign-in at 7:00 am, and the Facility Manager leaves at 5pm. If contractor wants to work longer daily, prior approval by Facility Manager is required. If weekend work is required, a meeting with the Facility Manager and the Lab Director will be held to address the best way to proceed in this matter and the contractor will be notified of the outcome.

B. The Contractor shall contact Randy Grady, NOAA Facility Manager, phone (252) 728-8773, to coordinate all meetings and construction issues related to this project.

Access to Work Site:

A. All persons employed within the boundaries of the property or restricted-access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations for the NOAA Beaufort Laboratory.

B. The Government reserves the right to close down the job site and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. The Contractor may only return to the site with verbal approval from the Contracting Officer or COR.

C. The Government reserves the right to exclude or remove from the site or building any employee of the Contractor or a subcontractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest.

D. Personnel may be subject to inspection of their personal effects when entering and leaving the facility. In addition, unscheduled inspections of personnel may be made when entering or while on site.

8. SECURITY / USE OF THE PREMISES:

A. Before beginning work, the contractor shall secure approval from the Facility

Manager for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

4. Security: Obey the government’s requirements for personnel identification, inspection and other security measures.

B. The Beaufort Laboratory has dedicated smoking areas. The Contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of the designated smoking areas on the job site.

C. Use Of Government Facilities

1. Water and electricity for construction purposes are available at the work site.

2. Location of temporary facilities shall be coordinated with Facility Manager.

3. Contractor shall provide storage for tools and materials. The Government is not responsible for providing security of materials, tools, or equipment.

D. The premises will be occupied during the performance of the work. Contractor to coordinate work with the facility manager to accommodate the work schedule, continuing access and completion date.

E. Care shall be exercised to provide protection of surrounding offices, parking lot and buildings structures.

9. PRODUCT DELIVERY, STORAGE AND HANDLING:

A. Deliver materials to the job site in the manufacturer’s original, unopened containers or wrappings with the manufacturer’s name, brand name and installation instructions intact and legible. Deliver in sufficient quantity to permit work to continue without interruption.

B. Comply with the manufacturer’s written instructions for proper material storage.

C. Do not use adhesive papers or sprayed coatings which bond when exposed to sunlight or weather.

D. Any materials which are found to be damaged shall be removed and replaced at the contractor’s expense.

E. The government will provide storage of equipment and materials to be installed. The government contact point will provide a location.

10. PERSONNEL:

1. The contractor shall provide proof that all on-site employees are US citizens or legal aliens.

2. The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at the Beaufort Laboratory.

3. The contractor is responsible for completing a security investigation on all employees working at the Beaufort Laboratory in connection with this contract.

11. CONDUCT OF CONTRACTOR PERSONNEL:

A. The contractor’s employees are subject to and shall observe and comply with applicable regulations, policies, and procedures.

B. Contractor employees shall not enter restricted areas in accordance with security regulations and safety policies.

C. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees with the advice of the Contracting Officer and/or the Contracting Officers’ Representative in the performance of all contract work.

D. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the terms and conditions of the contract.

E. The Contractor’s employees shall not use offices, rooms, work areas, etc. for their own use. When a task is completed, such employees shall immediately leave the area.

Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately owned equipment or property without the express permission of the Facility Manager. The Contractor’s employees shall not disturb papers on desks, nor open desk drawers or cabinets.

F. Breaks shall not be spent in offices or room areas, but taken only in the assigned rest areas. The Contractor’s employees shall not loiter in any working, patron, or other unauthorized areas.

G. While waiting for transportation, or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors or walkways.

H. Contractor personnel shall be “noise-conscious” at all times while inside the facility, keeping noise, conversations, etc. to a minimum level while traveling within the facility away from the actual work location.

12. SAFETY:

A. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements. Safety shall be the responsibility of the general contractor. All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

B. The Contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational

Safety and Health Administration (OSHA) General Industry and Health Standards. The Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the COR a life-threatening condition exists, the COR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected.

Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

C. The Safety Plan shall include but is not limited to, open flames, welding, debris, cleanup, work place safety methods, and emergency procedures. The Safety Plan will be reviewed and approved by Facility Manager and available on site at all times and must be reviewed with all subcontractors working under this contract for the duration of the contract project.

D. It is the contractor’s responsibility to ensure all employees; sub-contractors, venders, and other company representative adhere to all safety rules, regulations, policies and practices.

E. Contractor shall observe lock/out tag/out regulations and as required by OSHA.

F. The contractor shall perform daily clean-up to collect all project wrappings, empty containers, paper and other debris from the project site. Upon completion, all debris must be disposed of in a legally acceptable manner.

G. The contractor shall keep the project site in a neat and orderly condition at all times.

H. The contractor shall ensure that the project area and areas adjacent to the project area are maintained in a clean and safe condition.

13. JOB SITE PROTECTION:

A. Care shall be exercised to provide protection of surrounding offices, parking lot and building structures. Provide canvas, boards, barriers, signs, and other devices as necessary for protection. Remove protection materials, devices at the completion of the project.

B. The contractor shall repair or be responsible for costs to repair all property damaged during the performance of work.

C. Provide protection against fire and flame spread. Maintain proper and adequate fire extinguishers within fifty (50) feet of any open flames and welding. If any heated or flamed application is utilized a 15 lb or larger fire extinguishers shall be within 25’ reach or closer at all times. Contractor is to supply two 15 lb or larger fire extinguisher to the job site.

D. Notify Facility Manager in person, email or phone call a minimum of 24 hours in advance of all planned “hot work” inside the building involving flame, sparks or producing smoke.

E. Do not proceed until work is acknowledged by Facility Manager. Comply with all requirements mandated by OSHA, EPA and other regulatory agencies during the course of the project. The contractor shall take precautions to prevent the spread of debris and construction dust.

CAMPUS MAP

NOAA NOS NCCOS Beaufort Laboratory