1.8 - 1284N8-20-Q-0009 - Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 1284N8-20-Q-0009 Posted Date: 12/06/2019 Original Response Date: 12/17/2019 Current Response Date: 12/17/2019 Product or Service Code: S201 Set Aside: 100% Total Small Business NAICS Code: 561720

Contracting Office Address

Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement and attachment constitutes the only solicitation; quotations are being requested, The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $19.5 million.

The Intermountain Region, Aviation Group, is in need of building janitorial services.

All interested companies shall provide quotation(s) for the following:

Services

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region. The Forest Service has a need for janitorial series to be performed at one of our aviation facilities.

Description of Work:

The contractor is to furnish labor, supervision and cleaning fluids/solutions. All other materials and supplies necessary to perform the services described herein will provide will be provided by the government. Currently, the area to be cleaned or maintained consists of approximately 4300 square feet of office, 4 restrooms, storage space and garbage cans in the hangar. As of March 1st 2019 (estimated), an additional 625 square feet of office and 1 additional restroom will be added onto the facility.

Conduct of Work:

Janitorial services shall be performed in accordance with the frequency schedule between the hours of 6:00 p.m. and 6:00 a.m., TWO (non-consecutive) days per week, which may include over the weekend unless otherwise directed by the Contracting Officer’s Representative.

(Once on Tuesday and once Friday, Saturday, or Sunday)

Place of Performance

Address: Ogden Aviation Facility 3515 Airport Road Ogden, UT

Postal Code: 84405 Country: UNITED STATES

Basis of Award

A contract will be awarded to the lowest-priced technically acceptable offeror. Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, offerors must receive a rating of “acceptable” in every non-price factor/subfactor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced offeror and will award to that offeror if the technical quote is rated “technically acceptable”. If the lowest offeror receives a rating of “unacceptable” in any of the non-cost factors, the Government will then move on to evaluating the technical quote of the next lowest offeror and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price offerors may or may not be evaluated.

Per, FAR 52.217-5 Evaluation of Options (JUL 1990), Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

EVALUATION CRITERIA: The following factors and sub-factors will be used to determine technical acceptability. Offeror shall provide the information necessary, including for any subcontractors, to evaluate the following factors and subfactors:

Factor #1 – Technical Capability of Offeror. In order to receive a rating of “acceptable”, offer must at a minimum, demonstrate adequate experience and technical capability of the services offered to meet or exceed the technical specifications. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #1.1 – Experience in performing janitorial services – In order to receive a rating of acceptable, offer must demonstrate 3 years or more experience providing janitorial services.

Subfactor #1.2 – Equipment – In order to receive a rating of acceptable, offer must demonstrate that they have adequate equipment and resources to provide janitorial services. Equipment must be in good working condition.

Subfactor #1.3 Approach and Capability to complete work – In order to receive a rating of acceptable, offeror’s approach, project management, staffing experience, training, and scheduling must reflect the ability to successfully perform.

Factor #2 – Use of BioBased Products and Safety Record. In order to receive a rating of “acceptable”, offeror must at a minimum, demonstrate use of biobased products and commitment to safety. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #2.1 Biobased Products – In order to receive a rating of acceptable, offeror must identify the biobased products previously used to perform these services.

Subfactor #2.2 Safety – In order to receive a rating of acceptable, offeror must provide a project specific safety plan and provide a safety history or statement that demonstrates no safety infractions within the previous three years.

Factor #3 - Past Performance – In order to receive a rating of “acceptable” for this factor, offeror must, Offeror have a recent past performance rating for of acceptable/satisfactory or higher for same or similar services. The offeror is must provide at a minimum two references for past performance, including any proposed subcontractor. References should include contact name, phone number and email, and a description of the services provided. The past experience should indicate successes of the contractor in completing/meeting delivery dates and customer satisfaction as well as address any problems.

Subfactor #3.1- Recency of present/past performance in relation to this effort – The Government considers “recent” present/past performance to be within the past 3 years.

Subfactor #3.2- Relevancy of present/past performance in relation to this effort - The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered “acceptable.”

PRICE: Award will be made to the lowest priced offeror that is evaluated as “acceptable” for all non-price factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017) The following clauses are added to the terms and conditions in FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7) (OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9) (JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19) (DEC 2014) PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (FAR 52.209-2) (NOV 2015)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (FAR 52.223-5) (MAY 2011)

DRUG FREE WORK PLACE (FAR 52.223-6) (MAY 2001)

PRIVACY ACT NOTIFICATION (FAR 52.224-1) (APR 1984)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9) (APR 1984)

EXTRAS (FAR 52.232-11) (APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18) (APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39) (JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40) (DEC 2013) PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION. (FAR 52.237-2) (APR 1984)

STOP-WORK ORDER (FAR 52.242-15) (AUG 1989)

GOVERNMENT DELAY OF WORK (FAR 52.242-17) (APR 1984)

GOVERNMENT PROPERTY (FAR 52.245-1) (JAN 2017)

USE AND CHARGES (FAR 52.245-9) (APR 2012)

INSPECTION OF SERVICES (FIXED PRICE) (FAR 52.246-4) (AUG 1996)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8) (APR 1984)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JAN 2017) The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (a)(1) – (5) (b)(1),(14),(22),(25),(26),(27),(28),(33),(42),(46),(49),(55 (c)(2),(3),(6),(8),(9) (d)(1)-(3) (e)(1),(2)

The following contract clauses and provisions apply to this acquisition:

Affirmative Procurement of Biobased Products Under Service and Construction Contracts (FAR 52.223-2) (SEP 2013) Option to Extend Services (FAR 52.217-8) (Nov 1999) Option to Extend the Term of the Contract (FAR 52.217-9) (Mar 2000) Government Property Installation of Operation Services (FAR 52.245-2) (APR 2012) Personal Identity Verification of Contractor Personnel (FAR 52.204-9) (JAN 2011) Personal Identity Verification of Contractor Employees (AGAR 452.204-71) (OCT 2007) Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applications (AGAR 452.209-71) (ALTERNATE 1)(SEPT 2015) Post Award Conference (AGAR 452.215-73) (NOV 1996) Key Personnel (AGAR 452.237-74) (FEB 1988) Effective Period of the Contract (AGAR 452.211-75) (FEB 1988)(DEVIATION) Instructions of Offerors-Commercial Items (FAR 52.212-1) (JAN 2017) Prohibition on Contracting with Entities Engaging in Certain Activities or Trans- (FAR52.225-25) (OCT 2015) actions Relating to Iran-Representations and Certifications Evaluation-Commercial Items (FAR 52.212-2) (OCT 2014) Evaluation of Options (FAR 52.217-5) (JUL 1990) Offeror Representations and Certifications-Commercial Items (FAR 52.212-3) (JAN 2017) Type of contract (FAR 52.216-1) (APR 1984) http://acquisition.gov/comp/far/index.html https://www.sam.gov/

Previous contracts and compliance reports (FAR 52.222-22) (FEB 1999) Inquiries (AGAR 452.204-70) (FEB 1988) Size standard and NAICS code information (AGAR 452.219-70) (SEP 2001)

All quotations shall be sent to the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, UT 84104

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 16:00 MST, 12/17/2019 at 1749 W 500 S South Salt Lake City, UT 84104. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or e-mailed quotes will be accepted.

All quoters shall submit the following: 1 Copy of AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date, and Sign)

2. SCHEDULE OF ITEMS/OFFEROR COMPANY INFORMATION

3. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD (PAGE 34)

4. OFFEROR REPRESENTATIONS AND CERTIFICATIONS, of provision 52.212-3. Paragraph (q) (2) (Page 54)

5. EXPERIENCE/EQUIPMENT/BIOBASED QUESTIONNAIRE (EXHIBIT 1)

6. SUBCONTRACTOR FORM (ATTACHMENT 3) (IF APPLICABLE)

SITE VISIT

A site visit isn’t scheduled to take place. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to, Kenneth Miller

Point of Contact Kenneth Miller Kenneth.C.Miller@usda.gov P: (801) 908-1905 F: (801) 908-1930 mailto:Kenneth.C.Miller@usda.gov