SF-30_Amendment___1_-_Red_Cedar_Mastication_Project_Solictation_1283D518Q0002.pdf

USDA FOREST SERVICE Red Cedar Mastication Project – Black Kettle Ranger District,, OK

STANDARD FORM 30

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1. CONTRACT ID CODE: PAGE 1 OF 3

2. AMENDMENT/MODIFICATION NO.:

3. EFFECTIVE DATE:

06-21-18

4. REQUISITION/PURCHASE #: 5. PROJECT #:

6. ISSUED BY: CODE:

SANTA FE NATIONAL FOREST

NORTHERN ACQUISITION MANAGEMENT ZONE

11 FOREST LANE

SANTA FE, NEW MEXICO 87508

7. ADMINISTERED BY (if other than Item 6) CODE:

8. NAME AND ADDRESS OF CONTRACTOR: CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION

NO: 1283D518Q0002

9B. DATED: (See Item 11) 05-25-18

10A. MODIFICATION OF

CONTRACT/ORDER NO.

10B. DATED: (see Item 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATION

|XX | The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers {} is extended, {XX} is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR

AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATE (IF REQUIRED):

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS

DESCRIBED IN ITEM 14,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority). THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A. FAR CLAUSE 52.243-2 CHANGES (FIXED PRICE)

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

IMPORTANT:

Contractor is not x is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION : Attached are: Answers to Pre-Bid meeting questions and a pre-bid meeting attendee list.

1. Solicitation 1283D518Q0002 is hereby amended to include the questions fielded at the pre-bid meeting held June

20, 2018, their respective answers and the pre-bid meeting attendee list:

a.) Q1. Will GPS files of the project be available and in what format?

Answer: Pg. 7 of Solicitation states, “All treatment area boundaries, overall project boundaries, and avoidance area boundaries will be clearly marked with high visibility flagging, by fence line and/or provide GPS shape files.” GPS shape files can be provided in most commonly used file formats including, .gpx, .shp, .kmz, .kml, and geo referenced .pdf.

b.) Q2. How should dead and down trees be treated?

Answer: If the dead tree is an eastern red cedar it should be masticated, If the dead or down tree is within the guideline 1 and under 5” it should be masticated. Otherwise, it is up to the contractor if they want to masticate any dead and down that they see fit. (i.e. If it is easier to masticate a dead or down tree than move it to get to a target tree.) If the dead or downed tree is within guideline 2 and it is a red cedar it should be masticated. Otherwise, it is up to the contractor if they want to masticate any dead and down that they see fit. (i.e. If it is easier to masticate a dead or down tree than move it to get to a target tree.)

c.) Q3. Where are the access points for unit 001 (BKNG unit 74)?

Answer: There are two access points on the north side of the unit and one on the southeast corner.

d.) Q4. What constitutes finished or completed work?

Answer: Pg. 12 of the solicitation states “Inspection for acceptance of work will be accomplished by a visual or random plot inspection of each unit and will be based on adherence to the specifications.”

If visual inspection indicates less than quality work the following will apply as stated on pg 12 of solicitation: “In the event visual inspection indicates that work quality is less than acceptable and the operator will not re-work the unit voluntarily, then the Government shall, by formal inspection, determine if the specified methods of work have been used. Failure to use specified methods shall require prompt corrective action. Repeated failure to follow the specified methods of work may be cause for termination of the Contractor’s right to proceed and the contract considered in default.

In the case to where visual inspection yields unacceptable work and the contractor refuses to take corrective actions, the USFS Black Kettle Staff will survey the entire project area and will mark and map all missed trees within the project area. Work should be within the following standards:

Standards of acceptable work are:

No trees left 10 feet tall or larger per project area as specified in the scope of work.

No more than 1cedar tree per project area 3.0’ - 9’11” as specified in the scope of work.

No more than 10 cedar trees per project area 0” - 2’11” as specified in the scope of work

No more than 10 stumps per project area cut greater than 6” from ground level as specified in the scope of work.

No more than 10 marked leave trees, prescribed leave trees or cottonwoods damaged in a project area.”

e.) Q5. How should the fence rows be treated? Do they need to be cleared?

Answer: It is the contractors responsibility to masticate target trees inside and up to the fence inside of the unit. Trees in roadway ROW’s are not required to be removed. If a red cedar tree is growing in the fence it is required to be removed.

f.) Q6. What if a contractor damages a fence?

Answer: If a fence or any other government property is damaged it is the responsibility to fix or mend the fence. Pg. 17 of the solicitation states, “The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor's fault or negligence.”

H8 FAR 52.236-9 on pg. 17 also states the following:

Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (Apr

1984)

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

(b) The Contractor shall protect from damage all existing improvements and utilities

(1) at or near the work site, and

(2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.

The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(End of Clause) g.) Q7. Will the treatment area be flagged prior to start?

Answer: Pg 7 of the solicitation states:

“There are 11 small areas totaling 12.23 acres combined across all treatment areas that are considered sensitive, and no heavy equipment can be used within these areas. These equipment avoidance areas will be clearly marked prior to implementation.

All treatment area boundaries, overall project boundaries, and avoidance area boundaries will be clearly marked with high visibility flagging, by fence line and/or provide GPS shape files.”

Unit boundaries will be clearly identified by either fence line or delineated by flag line. The guideline boundaries will not be marked, however gps files will be available to the contractor and the COR will work closely with the contractor when a boundary delineation is needed or not understood.

h.) Q8. Since not all treatment units are guaranteed in this solicitation, is there a way to show a discount if more items are awarded after the base item? For example: “If all four are awarded I might give 10% discount.”

Answer: Prospective contractors are required to provide pricing for the base item and all optional items as part of their complete response to the solicitation. It is up to the discretion of the contractor as to their pricing methodology for the base and optional items. See page 2, # 3, of the solicitation which states, “This solicitation is comprised of a base item and 3-EA optional items which may be awarded by the Government and are subject to available funding. Please provide a quotation on the base schedule and each of the three optional schedules.”

2. The pre-bid meeting attenbdance sheet is attached and is titled, “Pre-Bid Meeting Attendance Sheet

06_20_18 Red Cedar Mastication Project 1283D518Q0002”.

3. The due date and time for the solicitation response remains on or before 1:00 PM MDT June 26, 2018.

4. All other Terms and Conditions of the solicitation remain in full force and effect.

5. End of Amendment.

15A. NAME AND TITLE OF SIGNER (TYPE/PRINT) 16A. NAME AND TITLE OF CONTRACTING OFFICER (TYPE/PRINT)

Joseph Varoz

15B. CONTRACTOR/OFFEROR

(Person authorized to sign)

15C. DATE

SIGNED

16B. UNITED STATES OF

AMERICA

BY: /s/ Joseph Varoz

(Contracting Officer)

16C. DATE SIGNED

06-21-2018

STANDARD FORM 30