1._RFQ_document.pdf

United States Department of Agriculture

Forest Service

Coronado National Forest Supervisor’s Office

300 W. Congress Tucson, Arizona 85701 Phone (520) 388-8300

FAX (520) 388-8305

Deaf & Hearing Impaired 711

Caring for the Land and Serving People Printed on Recycled Paper

REQUEST FOR QUOTATION (RFQ)

GENERAL OVERVIEW

From: Joleen Dedmon, Contracting Officer

To: Prospective Contractors

Subject: Request for Quotation (RFQ) # 12819719Q0001

1. Introduction. Your company is invited to submit a quotation in response to this RFQ. The United States Forest service (FS) has recurring requirements to obtain heavy equipment rentals for the purpose of forest maintenance. A list of the required equipment is included in Attachment # 1, the Statement of Work (SOW).

2. Applicable North American Industry Classification System (NAICS) Code. The applicable NAICS code is 532412, “Heavy Construction Equipment Rental without Operator”, with a size standard of $32,500,000.00.

3. Type of Contract to be Awarded. As a result of this solicitation, the Forest Service plans to award a Firm-Fixed Price, multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract. This multiple award IDIQ shall be limited to three (3) contracts, althought the government reserves the right to award less than three (3) or no contracts as a result of this solicitation.

4. Commercial Item Determination. The services and items to be performed under this solicitation meet the definition of “commercial items” in accordance with Federal Acquisition Regulation (FAR) Part 2.101, “Definitions”.

5. Type of Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format prescribed in FAR Subpart 12.6. This solicitation is being posted as full and open competition with no set aside preference.

6. Site Visit, Questions, and Answers. All questions regarding this solicitation must be submitted in writing and received by Wednesday, December 12th, 2018 at 3:00 PM Eastern Daylight Time (EDT).

Questions will only be accepted in email format. Questions received in any other format will be disregarded. Emails should be addressed to the joint attention of the Contract Specialist, Christopher Stacy, at christopherstacy@fs.fed.us.

Answers to all questions will be provided in matrix form as soon as possible after the deadline has passed.

mailto:christopherstacy@fs.fed.us

Agriculture

Forest Service

Coronado National Forest Supervisor’s Office

300 W. Congress Tucson, Arizona 85701 Phone (520) 388-8300

Your company is strongly encouraged to ask questions and convey your expectations about the requirements during this time. The Forest service desires to alleviate concerns during the solicitation phase so no assumptions or exceptions will be present in your quotation. Your company shall not submit a proposal that includes any exceptions taken to the RFQ or its attachments.

By submission of its quotation, your company is verifying that it understands the RFQ, the RFQ attachments, and that there are no exceptions to the RFQ or its attachments in the quotation itself.

7. Quotation Submissions. The deadline for quotations submission is Thursday, January 3rd, 2019, at 2 PM (EDT).

Quotations will only be accepted by email. All quotation emails should be addressed to the attention of the Contract Specialist, Christopher Stacy, at christopherstacy@fs.fed.us.

The file capability of the Forest service servers is 10 megabytes (MBs), so please keep all emails under that size limit. You may split up your quotation into multiple emails if need be.

If you split up your quotation into multiple emails, each email must have your company’s name in the subject line and be formatted as noted below:

a. [Company Name], Technical Capability Volume

b. [Company Name], Price Volume

c. [Company Name], Administrative Volume

8. Anticipated Date of Award. The anticipated date of contract award is Tuesday, January 15th, 2019. The base period’s period of performance will start the day after contract award.

9. Disclaimer. This RFQ shall not be considered direction to proceed with the subject effort. This RFQ is not a promise of future direction to proceed. Your company is solely responsible for all RFQ submission costs. It is the responsibility of the offerors to view the FedBizOpps website (FBO.gov) for any change or amendments to this RFQ.

QUOTATION SUBMISSION INSTRUCTIONS

Your quotation shall be limited per the instructions outlined below.

10. The Technical Approach Volume (Vol. 1). In this volume, your company shall:

a. Demonstrate its ability to meet all the requirements of RFQ Attachment # 1, the

SOW.

For formatting details, the volume shall be:

mailto:christopherstacy@fs.fed.us

Agriculture

Forest Service

Coronado National Forest Supervisor’s Office

300 W. Congress Tucson, Arizona 85701 Phone (520) 388-8300

b. Readable in Adobe Portable Document Format (PDF) or Microsoft Word.

c. Written in 12 point Times New Roman Font (smaller font is acceptable for charts and graphs, but the font must be legible).

d. Limited to 15 single-spaced pages. Any pages included that go beyond the 15 single-spaced page limit will not be read nor evaluated. Front matter (i.e., the cover page, table of contents, glossaries, appendixes, etc.) do not count toward the page count.

11. The Price Volume (Vol. 2). In this volume, your company shall:

a. Provide complete pricing for the contract using the Excel sheet attached to this RFQ as Attachment # 2, “Pricing Spreadsheet”, which contains the full Contract Line Item Number (CLIN) structure. Your company shall not use any other pricing spreadsheet.

b. Provide any pricing details (e.g., details on discounts, how pricing was established, etc.), if the offeror so chooses. Your company may do so in a document readable in Adobe PDF or in Microsoft Word and written in 12 point Times New Roman font with no page limit and attached to this volume of your quotation.

c. Contractors responding to this solicitation shall confirm the pricing for the fourth option year shall be the same pricing if the option to extend services (52.217-8) clause is exercised.

In addition:

d. There is no page limit for the Excel spreadsheet or the Word document.

e. The pricing volume shall not contain any technical information (i.e., do not attempt to extend your technical volume content to the price volume).

f. Your company is encouraged to provide discounted rate pricing to the Forest Service as opposed to your company’s standard commercial pricing. A description of any labor rate discounts may be provided in the aforementioned Microsoft Word document regarding pricing details.

12. The Administrative Volume (Vol. 3). In this volume, your company shall:

a. Provide the completed RFQ Attachment # 3, “Terms and Conditions”.

b. Ensure that the document is readable in Adobe PDF or Microsoft Word.

Agriculture

Forest Service

Coronado National Forest Supervisor’s Office

300 W. Congress Tucson, Arizona 85701 Phone (520) 388-8300

c. There is no page limit for this volume.

d. The administrative volume shall not contain any technical or pricing information (i.e., do not attempt to extend the contents of the other two volumes into the administrative volume).

EVALUATION INFORMATION

13. Basis of Awards. The Forest Service will award based on Best Value. The offeror’s quotation will be evaluated utilizing the following evaluation factors:

a. Technical Capability,

b. Past Performance, and

c. Price.

Price will be more important than technical capability and past performance.

14. Discussions. Per FAR Clause 52.212-1(g), “Contract award”, the Forest Service intends to award the contract resulting from this RFQ without discussions, though the Forest Service reserves the right to hold discussions if later determined by the Contracting Officer to be necessary.

15. Evaluation of Technical Capability. Your company’s quotation will be evaluated to the extent it meets the RFQ Attachment # 1, the SOW.

16. Evaluation of Past Performance. Per FAR Part 42.15, “Contractor Performance Information”, FOREST SERVICE will utilize the Past Performance Information Retrieval System (PPIRS) to evaluate your company’s past performance. Forest Service reserves the right to use other sources of past performance for evaluation as well.

17. Evaluation of Price. Your company’s pricing will be evaluated for reasonableness and balance.

“Reasonableness” will be evaluated by Forest Service using the price analysis techniques noted in FAR Subpart 15.404-1(b), “Proposal Analysis Techniques – Price analysis for commercial and non-commercial items.”

“Balance” will be evaluated by Forest Service using the techniques noted in FAR Subpart 15.404-1(g), “Unbalanced Pricing”. More specifically, Forest Service will evaluate balance in pricing by analyzing the differences between the base period and the option periods to ensure

Agriculture

Forest Service

Coronado National Forest Supervisor’s Office

300 W. Congress Tucson, Arizona 85701 Phone (520) 388-8300 that any unbalances will not pose an unacceptable risk to the Government. Forest Service may determine that your quotation is unacceptable if the offeror’s pricing is significantly unbalanced.

LIST OF ATTACHMENTS

Attachment 1: Statement of Work (SOW) Attachment 2: Pricing Spreadsheet