Solicitation 127K1120R0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7K11

PINEVILLE LA 71360

2500 SHREVEPORT HIGHWAY HWY 71

KISATCHIE NATIONAL FOREST

CODE 16. ADMINISTERED BYCODE

X

X

X

237310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7K11

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/04/2020 1400 CT

02/03/2020

501-321-5324JAY TOBIN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127K1120R0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 65 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

PINEVILLE LA 71360

2500 SHREVEPORT HIGHWAY HWY 71

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$39.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

KISATCHIE NATIONAL FOREST

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Road Maintenance Services for the Kisatchie National Forest per the Schedule of Items and Performance Work Statement.

This solicitation will result in multiple Performance Based, Indefinite Delivery / Indefinite Quantity (ID/IQ) Requirements Contracts as best meets the needs of the Government based on technical capability, past performance, and price. These contracts will have a one-year base period, which runs through

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

JAY G. TOBIN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

March 31, 2021 and two one-year option period, which if exercised could extend contract performance through March 31, 2023. There is no guarantee that any options will be exercised by the Government. Submission of an offer for the base contract period constitutes an offer to perform in the option period(s), if exercised.

Period of Performance: 04/01/2020 to 03/31/2021

0001 Road Maintenance Services

Product/Service Code: Z1LB

Product/Service Description: MAINTENANCE OF

HIGHWAYS/ROADS/STREETS/BRIDGES/RAILWAYS

EQUAL OPPORTUNITY CLAUSE

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.)

Persons with disabilities who require alternative

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

65 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 65

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127K1120R0004 means for communication of program information

(Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202)720-2600

(voice and TDD). To file a complaint of discrimination, Washington, DC 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382

(TDD). USDA is an equal opportunity provider and employer. write to USDA, Director, Office of

Civil Rights, 1400 Independence Avenue, S.W., Washington, DC 20250-9410, or call (800) 795-3272

(voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

12K1120R0004 Road Maintenance Services

Kisatchie National Forest

ROAD MAINTENANCE SERVICES

Headquarters/Supervisor’s Office (Pineville, LA), Caney Ranger District (Homer, LA), Calcasieu Ranger District (Boyce, LA), Catahoula Ranger District (Bentley, LA), Kisatchie Ranger District (Provencal, LA), Winn Ranger District (Winnfield, LA).

OVERVIEW

This solicitation will result in Performance Based, Indefinite Delivery / Indefinite Quantity (ID/IQ) Requirements Contracts as best meets the needs of the Government on the basis of technical capability, past performance, and price. These contracts will have a one-year base period, which runs through March 31, 2021 and two one-year option period, which if exercised could extend contract performance through March 31, 2023. There is no guarantee that any options will be exercised by the Government. Submission of an offer for the base contract period constitutes an offer to perform in the option period(s), if exercised.

Offerors may quote on one or multiple Ranger Districts. Offerors must submit a quote on all line items for each District they intend to compete for. There will be no partial awards.

SITE VISIT - An organized site visit is not scheduled. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

EACH OFFEROR SHALL IDENTIFY THE LOCATIONS FOR WHICH THEY DESIRE TO BE

CONSIDERED FOR CONTRACT AWARD. Contractors will be provided fair opportunity to compete for all task orders at those locations if awarded a contract.

Locations: PLACE AN “X” FOR ALL

LOCATIONS OF INTERESTS

Kisatchie Forest

All Kisatche NF Ranger Districts

Caney Ranger District (Homer, Louisiana)

Calcasieu Ranger District (Boyce, Louisiana)

Catahoula Ranger District (Bentley, Louisiana)

Kisatchie Ranger District (Provencal, Louisiana)

Winn Ranger District (Winnfield, Louisiana)

Offerors shall submit a technical proposal per the instructions beginning on page 53 to be eligible for award.

AUTHORIZED ORDERING ACTIVITIES: Task orders may only be issued by warranted contracting officers or purchasing agents on behalf of the Kisatchie National Forest.

SCHEDULE OF ITEMS

Calcasieu Ranger District

Pay Item

Description Estimated Quantity

Pay Unit

Unit Price Base Period

Unit Price Option Period 1

Unit Price Option Period 2

109(01) Blading Aggregate Surfaced Roads 600 Mile $ $ $

113(01) Spot Surface Repair, Crushed Aggregate, Contractor Furnished

125 Ton $ $ $

113(02) Spot Surface Repair, Crushed Aggregate, Winn Rock, Contractor Furnished

50 Ton $ $ $

113(03) Spot Surface Repair, Washed Gravel, Contractor Furnished

75 CY $ $ $

113(04) Spot Surface Repair, Pit Run Aggregate, Government Furnished

1150 CY $ $ $

113(05) Spot Surface Repair, Pit Run (Sand, Clay and Gravel Mix), Contractor Furnished

675 CY $ $ $

301(01) Clean and Reshape Ditches 2 Mile $ $ $

307(01) Cleaning of Cattle guards 2 Each $ $ $

401(01) Routine Mowing 26 Mile $ $ $

401(02) Reclamation Mowing 150 Mile $ $ $

401(03) Heavy Brushing 2 Mile $ $ $

401(04) Mowing, Railroad Crossings 0 Acre

401(05) Limb Trimming 2 Mile $ $ $

408(01) Seed and Fertilize 2 Acre $ $ $

415(01) Machine Placed Riprap Class III 50 Ton $ $ $

415(02) Machine Placed Riprap, WINN ROCK 50 Ton $ $ $

504(01) Hazard Tree Removal (Less than 16" diameter)

20 Each $ $ $

504(02) Hazard Tree Removal (16" diameter and greater)

20 Each $ $ $

Caney Ranger District

Description Estimated Quantity

Pay Unit

Unit Price Base Period

Unit Price Option Period 1

Unit Price Option Period 2

109(01) Blading Aggregate Surfaced Roads 175 Mile $ $ $

113(01) Spot Surface Repair, Crushed Aggregate, Contractor Furnished

550 Ton $ $ $

113(02) Spot Surface Repair, Crushed Aggregate, Winn Rock, Contractor Furnished

25 Ton $ $ $

113(03) Spot Surface Repair, Washed Gravel, Contractor Furnished

25 CY $ $ $

113(04) Spot Surface Repair, Pit Run Aggregate, Government Furnished

0 CY

113(05) Spot Surface Repair, Pit Run (Sand, Clay and Gravel Mix), Contractor Furnished

285 CY $ $ $

301(01) Clean and Reshape Ditches 1 Mile $ $ $

307(01) Cleaning of Cattle guards 0 Each

401(01) Routine Mowing 1 Mile $ $ $

401(02) Reclamation Mowing 45 Mile $ $ $

401(03) Heavy Brushing 1 Mile $ $ $

401(04) Mowing, Railroad Crossings 0 Acre

401(05) Limb Trimming 1 Mile $ $ $

408(01) Seed and Fertilize 1 Acre $ $ $

415(01) Machine Placed Riprap Class III 25 Ton $ $ $

415(02) Machine Placed Riprap, WINN ROCK 25 Ton $ $ $

504(01) Hazard Tree Removal (Less than 16" diameter)

10 Each $ $ $

504(02) Hazard Tree Removal (16" diameter and

10 Each $ $ $

Catahoula Ranger District

Description Estimated Quantity

Pay Unit

Unit Price Base Period

Unit Price Option Period 1

Unit Price Option Period 2

109(01) Blading Aggregate Surfaced Roads 420 Mile $ $ $

113(01) Spot Surface Repair, Crushed Aggregate, Contractor Furnished

430 Ton $ $ $

113(02) Spot Surface Repair, Crushed Aggregate, Winn Rock, Contractor Furnished

50 Ton $ $ $

113(03) Spot Surface Repair, Washed Gravel, Contractor Furnished

100 CY $ $ $

113(04) Spot Surface Repair, Pit Run Aggregate, Government Furnished

600 CY $ $ $

113(05) Spot Surface Repair, Pit Run (Sand, Clay and Gravel Mix), Contractor Furnished

1100 CY $ $ $

301(01) Clean and Reshape Ditches 1 Mile $ $ $

307(01) Cleaning of Cattle guards 1 Each $ $ $

401(01) Routine Mowing 5 Mile $ $ $

401(02) Reclamation Mowing 100 Mile $ $ $

401(03) Heavy Brushing 1 Mile $ $ $

401(04) Mowing, Railroad Crossings 4 Acre $ $ $

401(05) Limb Trimming 1 Mile $ $ $

408(01) Seed and Fertilize 1 Acre $ $ $

415(01) Machine Placed Riprap Class III 50 Ton $ $ $

415(02) Machine Placed Riprap, WINN ROCK 25 Ton $ $ $

504(01) Hazard Tree Removal (Less than 16" diameter)

10 Each $ $ $

504(02) Hazard Tree Removal (16" diameter and

Kisatchie Ranger District

Description Estimated Quantity

Pay Unit

Unit Price Base Period

Unit Price Option Period 1

Unit Price Option Period 2

109(01) Blading Aggregate Surfaced Roads 445 Mile $ $ $

113(01) Spot Surface Repair, Crushed Aggregate, Contractor Furnished

600 Ton $ $ $

113(02) Spot Surface Repair, Crushed Aggregate, Winn Rock, Contractor Furnished

25 Ton $ $ $

113(03) Spot Surface Repair, Washed Gravel, Contractor Furnished

25 CY $ $ $

113(04) Spot Surface Repair, Pit Run Aggregate, Government Furnished

25 CY $ $ $

113(05) Spot Surface Repair, Pit Run (Sand, Clay and Gravel Mix), Contractor Furnished

830 CY $ $ $

301(01) Clean and Reshape Ditches 1 Mile $ $ $

307(01) Cleaning of Cattle guards 1 Each $ $ $

401(01) Routine Mowing 1 Mile $ $ $

401(02) Reclamation Mowing 110 Mile $ $ $

401(03) Heavy Brushing 1 Mile $ $ $

401(04) Mowing, Railroad Crossings 0 Acre

401(05) Limb Trimming 1 Mile $ $ $

408(01) Seed and Fertilize 1 Acre $ $ $

415(01) Machine Placed Riprap Class III 25 Ton $ $ $

415(02) Machine Placed Riprap, WINN ROCK 25 Ton $ $ $

504(01) Hazard Tree Removal (Less than 16" diameter)

10 Each $ $ $

504(02) Hazard Tree Removal (16" diameter and

Winn Ranger District

Description Estimated Quantity

Pay Unit

Unit Price Base Period

Unit Price Option Period 1

Unit Price Option Period 2

109(01) Blading Aggregate Surfaced Roads 580 Mile $ $ $

113(01) Spot Surface Repair, Crushed Aggregate, Contractor Furnished

775 Ton $ $ $

113(02) Spot Surface Repair, Crushed Aggregate, Winn Rock, Contractor Furnished

50 Ton $ $ $

113(03) Spot Surface Repair, Washed Gravel, Contractor Furnished

25 CY $ $ $

113(04) Spot Surface Repair, Pit Run Aggregate, Government Furnished

25 CY $ $ $

113(05) Spot Surface Repair, Pit Run (Sand, Clay and Gravel Mix), Contractor Furnished

1050 CY $ $ $

301(01) Clean and Reshape Ditches 1 Mile $ $ $

307(01) Cleaning of Cattle guards 1 Each $ $ $

401(01) Routine Mowing 1 Mile $ $ $

401(02) Reclamation Mowing 170 Mile $ $ $

401(03) Heavy Brushing 1 Mile $ $ $

401(04) Mowing, Railroad Crossings 3 Acre

401(05) Limb Trimming 1 Mile $ $ $

408(01) Seed and Fertilize 1 Acre $ $ $

415(01) Machine Placed Riprap Class III 25 Ton $ $ $

415(02) Machine Placed Riprap, WINN ROCK 25 Ton $ $ $

504(01) Hazard Tree Removal (Less than 16" diameter)

10 Each $ $ $

504(02) Hazard Tree Removal (16" diameter and

Estimated quantities are not guaranteed nor a representation that conditions affecting requirements will be stable or normal. Estimated quantities were obtained from records of previous requirements / consumption, and are based on the most current information available.

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

DESCRIPTION/SPECIFICATION/PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTION 1 – GENERAL

1.1 SCOPE OF CONTRACT

The contractor shall provide all materials, labor, equipment, tools, transportation, supervision, expertise, and other incidentals necessary, except as otherwise provided, to successfully complete road maintenance services on National Forest roads within the Kisatchie National Forest, in accordance with this performance work statement (PWS), exhibits, and industry standards.

Maps showing road locations may be obtained at individual District Offices.

Roads which may be designated to receive maintenance under this contract are limited to: (1) Roads under Forest Service jurisdiction and (2) Roads under other local jurisdiction that are designated for Forest Service maintenance under a cooperative agreement. Work to be performed under this contract is comprised of

Grading Aggregate Surfaced Roads Spot Surface Repair Cleaning and Reshaping Ditches Cleaning Cattle guards Roadside Mowing, Seeding and Fertilizing Roadsides Machine Placing Riprap

PERFORMANCE OF SIMILAR WORK BY THE GOVERNMENT: This contract is exclusive of timber sale pre-haul maintenance and similar specified road work. Furthermore, nothing in this contract restricts the Government from performing emergency road clearing or similar storm recovery activities with its own organization and workforce, or any routine maintenance activities when the contractor is unable to meet the performance schedule.

EQUIPMENT CLEANING – INVASIVE SPECIES OF CONCERN

(a) The contractor shall ensure that any equipment intended for use during contract performance, either mechanical or otherwise, shall be free from invasive species of concern before use on this contract or any subsequent task order.

i. Prior to commencing work on a project, the contractor shall advise the Forest Service of previous equipment cleaning measures and make equipment available for inspection upon request. Forest Service shall have 2 days, excluding weekends and Federal holidays, to inspect any equipment to ensure it is free of invasive species of concern. Equipment shall be considered clean when a visual inspection does not disclose seeds, soil, vegetative matter, and other debris that could contain or hold seeds of invasive species of concern. After satisfactory inspection or after such 2 day period, the contractor may proceed with work as directed by the CO.

ii. If the contractor desires to clean equipment on National Forest land, such as at the end of a project or prior to moving to or through an area that is free of invasive species of concern, the contractor shall obtain prior approval from Contracting Officer Representative as to the location for such cleaning and measures, if any, for controlling impacts.

(b) The Forest Supervisor’s Office maintains a current list and maps of areas known by the Forest Service that are infested with invasive species of concern and are available upon request. The parties shall promptly communicate with one another with respect to description or designation of additional locations; discovery of locations of new species or new infestations; and addition of species to the list of invasive species of concern and any potential impact on contract operations.

1.2 PERSONNEL

1.2.1 Contractor Representative. The contractor shall designate a representative in accordance with AGAR 452.237-74 - Key Personnel (FEB 1988), included of this contract. The name of this person shall be designated in writing and provided to the Contracting Officer. Key personnel designated by the contractor shall have the ability to speak English and communicate with Forest Service staff.

1.2.1.1 Authority. The contractor representative shall have authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 Response Time. The contractor representative shall be available during normal duty hours within 2 days to meet, at the site of work, with Government personnel designated by the Contracting Officer to discuss and resolve performance issues. After normal duty hours the representative shall be available within 4 hours in case of emergency.

1.2.2 PUBLIC SAFETY AND TRAFFIC CONTROL

1.2.2.1 The contractor shall exercise caution and care while pursuing the work in order to prevent unnecessary conflict with road users.

Warning signs shall be posted on each end of work areas or zones. Signs shall be of the size, quantity and colors as required by the current edition of the Manual on Uniform Traffic Control Devices (MUTCD). Copies of the MUTCD may be viewed at The Forest Supervisor’s Office located at 2500 Shreveport Hwy, Pineville La. 71360. These signs shall be moved as needed to properly delineate and identify the sections of roads being maintained. In no case shall the signs be farther than 1/2 mile from the equipment operating on the road, or 500 feet from operations alongside the road (i.e. one mile separation of the beginning and ending signs protecting a grader operation and 1,000-foot separation of the beginning and ending signs protecting a culvert cleaning operation or other “point” operation. EXCEPTION:

If the road is closed by locked gates on all access points, then signage is not required.

All personnel working on this contract, including equipment operators, shall wear an ANSI approved Class II reflective vest.

1.2.3 ACCESS Contractor will have access to all Forest Service system roads (open or closed) necessary for accomplishing the work required by this contract. Forest roads may be gated. The Contractor shall have access through these gates through coordination with the Government. Contractor shall be responsible for ensuring for gate security during contract operations.

1.3 QUALITY CONTROL

1.3.1 Quality Control Plan The contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are achieved. One copy of the contractor's Quality Control Plan shall be provided to the Contracting Officer or their designated representative prior to the start of contract work.

1.3.2 Plan Content

1.3.2.1 Inspection System. An inspection system must cover all the services listed on the Performance Requirements Summary (PRS). It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspection. The inspection system must provide for a written record of inspections and results.

1.3.2.2 Methods. The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.3.2.3. Records. The contractor shall maintain on-site records of all inspections and necessary corrective action taken. This documentation shall be furnished to the project inspector weekly, or when requested by the Contracting Officer during the term of the contract.

1.3.3 Government Review. The Government will review the Contractor’s Quality Control Plan to determine if it is adequate within 10 calendar days of submission. If the plan is found to be adequate, the Government will authorize the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or contract start date, whichever is sooner. Non-conforming work identified through Government quality assurance inspections will serve as an indicator that the contractor’s quality control system is inadequate.

1.4 – QUALITY ASSURANCE.

1.4.1 Contracting Officer’s Representative (COR). The Contracting Officer’s Representatives (COR) will be responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on the schedule of inspections submitted by the contractor and approved by the government. The COR/Inspector, if the latter is assigned to the project, will either witness the contractor’s performance of the inspections performed by the contractor or will evaluate the contractor’s inspection results as to documented findings relative to meeting the standards for each task/subtask within the performance work statement. The COR will have primary responsibility for completing quality assurance monitoring forms which will be used to document the inspection and evaluation of the contractor’s work performance.

1.4.3 Performance Evaluation Meetings. The contractor’s representative and/or project manager may be required to meet with the COR during the first month of the contract. Meetings will be held whenever a Work Order and Notice of Noncompliance is issued, if requested by the Contractor. The meetings will focus on contractor performance and actual or potential problems. A mutual good faith effort will be made to resolve all issues. The written minutes of these meetings shall be signed by the parties to the discussion. Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within seven work days of receipt of the minutes.

1.4.4 Contractor Notification Responsibilities. All task orders issued will include contract delivery or performance schedule in terms of specific calendar dates or contract time for completion. To facilitate timely inspections, the contractor shall provide the Government of their proposed weekly operation schedule. The contractor shall notify the Government of schedule changes.

1.5 HOURS OF WORK. All work shall be performed during the time period of one-half hour after sunrise to one-half hour before sunset, Monday through Friday, unless time changes are approved by the COR or Inspector. Work on federal holidays requires 2 weeks prior written approval from the COR.

PERFORMANCE TIME: All task orders issued will include contract delivery or performance schedule in terms of specific calendar dates or contract time for completion. To facilitate timely inspections, the contractor shall provide the Government of their proposed operation schedule. The contractor shall notify the Government of schedule changes.

1.6 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS.

1.6.1 The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place.

1.6.2 The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.6.3 Fuel and Machine Fluids. The contractor shall instruct employees in environmental protection practices. The contractor is responsible for operating under conditions which preclude the waste of fuel or spoiling the environment which includes:

1.6.2 Fuel. Fuel for equipment, trucks and vehicles shall not be wasted. Extended engine idling will not be permitted.

1.6.3 Machine Fluids. Machine fluids (fuel, oils, coolants, etc.) shall not be drained on the ground or allowed to enter any watercourse. Inadvertent spills shall be contained immediately and the Contracting Officer shall be notified immediately. Promptly remediate the spill unless otherwise directed by authorities.

1.7 DOCUMENTATION AND RECORDS.

1.7.1 The contractor shall maintain records of accomplishment. These reports shall be turned in weekly and verified by the COR/Inspector. No payment or acceptance will be made prior to receipt of records.

1.7.2 All documentation, records and schedules as described in the PWS that are the responsibility of the contractor, are the property of the Government and shall be turned over to the Government upon completion or termination of the contract. All records are subject to the Freedom of Information and/or Privacy Acts and any requests for release of any records shall be handled accordingly.

SECTION 2 – DEFINITIONS

Whenever in these specifications or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows: (Reference to a specific standard or specification shall mean the latest addition or amendment thereto in effect on date of Request for Proposals.)

2.1 STANDARD DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable defects that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow a contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person designated by the Contracting Officer with authority to act within the scope the delegated authority.

QUALITY ASSURANCE SURVEILLANCE AND COR ACTION PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

QUALITY CONTROL. Actions taken by a contractor to control the performance of services so that services meet the requirements of the PWS.

2.2 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS

Graphic definitions and representations of road structural terms are shown on drawings included in the Technical Specifications for Road Maintenance.

Agreed or Approved - Official agreement or approval by use of a written document issued by the Government.

Agreements also require signature of Contractor's Representative and are dated.

Berm - A curb or dike which controls roadway runoff water, or delineates traffic direction. Berms commonly parallel road centerline; however, on limited use roads may be placed diagonally across the roadbed. An unnecessary berm is a berm that prevents proper drainage or for any reason does not perform a desireable function.

Culvert - Any structure which provides a passageway, drain, or waterway under a road or embankment.

Ditch - A relatively long narrow excavation placed to collect or disperse water.

Drainage Dip - A constructed depression within the roadbed to form a uniform depression that allows routine passage of vehicles while diverting water from the traveled way.

Drainage Ditch - A ditch located parallel to and abutting the roadbed.

Drainage Structure - A term identifying man-made devices placed to control water movements.

Equipment - All machinery, operating supplies and tools necessary for the acceptable completion of the work.

Fore slope - The slope of the ditch section from the road shoulder to the ditch flowline.

Grade (noun)- The vertical alignment of the top surface of the road, a ditch flowline, the ground or other surface.

Grade can also mean slope.

Lead-off ditch - A ditch used to remove water from roadside drainage ditches, the roadway, cattle guards, or drainage structures such as culverts and drainage dips.

Materials - Any substances specified for use in the performance of the work.

Measurement - Method of determining and expressing the quantities of work.

Order - A written order by the Government directing fulfillment of work requirements under the terms of the contract.

Contract Quantities - Those estimated quantities shown in the Schedule of Items as awarded.

Paved Surface or Pavement - Denotes asphalt, concrete, or other stabilized materials excluding natural aggregates.

Dust palliative treatments are not considered as pavement.

Reasonably Close Conformity - Compliance with customary maintenance tolerances where working tolerances are not specified.

Roadbed - The portion of a road between the edge of shoulder to the edge of shoulder. It does not include the ditch fore slope, back slope, or roadway cut slope.

Road Ditch – Drainage ditch. Roadside ditch.

Roadside Ditch – Road ditch. Drainage ditch.

Schedule of Items - Schedule containing a listing of maintenance items, quantities, units of measure, unit price, and amount.

Shoulder – Surface of the roadbed from the edge of the traveled way, outward to the top of the 1) ditch fore slope, 2) toe of cut slope, or 3) top of fill slope.

Slough or Slide - Material fallen or slid on to the roadway that may need to be repositioned or removed.

Slump - A localized portion of the roadbed which has slipped or otherwise become lower than that of the adjacent roadbed and constitutes a hazard to traffic.

Special Project Specifications - Specifications which detail conditions and requirements peculiar to the individual project.

Tail Ditch – A ditch used to convey water away from a culvert outlet, typically and preferably to daylight.

Traveled Way - The portion of the roadway for the movement of vehicles. For purpose of this contract, traveled way includes turnouts and curve widening.

Turnouts - A short auxiliary lane on a road provided for passage of meeting vehicles or overtaking vehicles.

Unsuitable Material - Material removed during maintenance which must be disposed of in designated locations.

Includes material with substantial amounts of debris, rocks, vegetation or other objectionable material.

Work Schedule - The Contractor's current schedule for work progression.

2.3 ABBREVIATIONS

AASHTO - American Association of State Highway and Transportation Officials.

ABC – Aggregate Base Course

AQL – Acceptable Quality Level

COR – Contracting Officer’s Representative

FAR - Federal Acquisition Regulation System.

MUTCD - Manual of Uniform Traffic Control Devices.

OSHA - Occupational Safety and Health Administration.

PBSC – Performance Based Service Contract

PRS – Performance Requirements Summary

QA – Quality Assurance (Government Responsibility)

QC – Quality Control (Contractor Responsibility)

QASP – Quality Assurance Surveillance and COR Action Plan

SECTION 3 – GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

GOVERNMENT FURNISHED PIT RUN. The Government will furnish Pit Run at the following locations:

1) T1N, R5W, Section 16

2) T7N, R1E, Section 18

SECTION 4 – CONTRACTOR FURNISHED ITEMS/SERVICES

Except for those items or services specifically stated to be Government furnished, the contractor shall furnish all materials, labor, equipment, tools, transportation, supervision, expertise, and other incidentals necessary to successfully complete tasks identified in this contract in a skillful and workmanlike manner.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 BLADING AGGREGATE SURFACED ROADS 109(01) –Blading operations to remove ruts, potholes, corrugations and unnecessary berms.

5.1.1 Quality Standard

Blading operations shall be conducted over the entire riding surface in order to remove, by cutting out, all ruts, potholes, corrugations and berms. All suitable dislodged aggregate shall be smoothly redistributed over the entire riding surface to produce the proper cross slope or crown

Aggregate surfacing which has been worked onto road shoulders by traffic or maintenance activities shall be reclaimed and smoothly redistributed over the entire riding surface. No undercutting of road surface or material berms will be allowed. Assure proper surface drainage after all operations.

Usual amounts of grass, leaf litter or pine straw shall be smoothly spread within the riding surface after movement sufficient to sift out surface aggregate.

Blading operations shall be conducted as required to remove surface material and accumulated debris from concrete bridge decks.

Care will be taken to avoid blading any surface material into cattle guards.

Loose rocks protruding three inches or more above the graded surface shall be removed. It is permissible to waste these rocks off the riding surface away from drainage ditches.

5.2 SPOT SURFACE REPAIR, AGGREGATE SURFACED ROADS (113) - This activity consists of replacement of surface aggregate lost due to surface failure, traffic wear or erosion. The work includes preparation of the existing surface, furnishing, loading, hauling, and spreading specified aggregate material, compacting and finish blading.

5.2.1 Quality Standard

Remove, by cutting out, all damaged areas of surface, and work new material smoothly over the entire riding surface width. Avoid disturbing base or sub grade material.

New aggregate shall be deposited in the section being worked, mixed when required, and shaped to achieve proper grade, thickness and template as directed by the Contracting Officer.

No material shall be allowed to remain in ditch lines.

Aggregate surface material shall be compacted by operating spreading and hauling equipment over the full width of each layer of aggregate. The entire area being worked shall be finish bladed in accordance with Activity Code 109.

5.3 CLEAN AND RESHAPE DITCHES. (301) All ditches shall be maintained in their original location to the grade required to assure proper drainage.

5.3.1 Quality Standard

Drainage structures and road appurtenances shall not be damaged during this operation.

Handwork required to properly connect ditch flow lines to drainage structure inlets is considered part of this activity.

All suitable material, having the same character as the road surface, excavated through this activity shall be reclaimed and used within the riding surface.

Lead off ditches designated by the Contracting Officer shall be cleaned and reshaped to provide drainage away from the roadway.

Culverts associated with the road and lead off ditches included in this contract shall be cleaned of dirt, silt, rock, debris and vegetative matter for a minimum of 3 feet into both inlet and outlet ends.

5.4 CLEANING OF CATTLEGUARDS – 307- This activity consists of cleaning cattle guard pits of all dirt, silt, rock, debris and vegetative matter.

5.4.1 Quality Standard

Includes reshaping of the pit and connecting ditch flow lines as necessary, in order to assure proper drainage.

This activity normally requires removal and reinstallation of the cattle guard grid.

5.5 ROADSIDE MOWING AND HEAVY BRUSHING (401) Roadside mowing shall consist of cutting grass and woody plant growth two inches in diameter or less at mower height.

Heavy brushing shall consist of a combination of mowing and hand or machine cutting of brush and trees up to ten inches in diameter, measured at breast height.

5.5.1 Quality Standard

Roadside Mowing and Heavy Brushing shall include brushing of all plant growth around signs, bridges, culverts and cattle guards All logs or brush exceeding two inches in diameter or three feet in length shall be disposed of outside the clearing limits.

All rocks larger than three inches in diameter that are thrown onto the riding surface through the

Contractor's operations shall be removed.

All woody material larger than one inch in diameter or two feet in length, and any other debris which could cause tire damage shall be removed from the riding surface.

Work on each road shall be completed prior to starting work on the next road, unless approved in advance by the Contracting Officer.

5.6 SEED AND FERTILIZE - 408- This work shall consist of preparing seedbeds, and furnishing and placing required seed and fertilizer.

5.6.1 Quality Standard

Seed and fertilizer shall be applied with approved mechanical seeding equipment such as seed drills, landscape seeders, cultipacker seeders, fertilizer spreaders or hand-operated seeders.

Areas to be seeded shall be disked to a minimum depth of two inches prior to application.

Seed and fertilizer shall be applied separately, with fertilizer being applied first.

5.7 MACHINE PLACE RIPRAP -415- This work shall consist of furnishing and placing erosion resistant and protective materials on the slopes of embankments, stream banks, at culvert inlets or outlets, on bottom and side slopes of channels, at abutment wings, at structure foundations and at other locations.

5.7.1 Quality Standard

Riprap shall be placed as staked by the Contracting Officer.

5.8 HAZARD TREE REMOVAL AND DISPOSAL-504- This activity consists of removing (felling) and disposing of marked hazard trees and snags. This work also includes trees that have fallen within the road right-of-way.

5.8.1 Quality Standard

Trees to be removed shall be disposed of outside the right-of-way, and shall be limbed and scattered to reduce unsightly slash concentrations.

Trees to be removed under this activity will be designated by the Contracting Officer.

5.9 SIGN INSTALLATION AND REPLACEMENT -710- Work under this activity consists of the installation of traffic control signs and posts, or the replacement of unserviceable traffic control signs on existing posts.

5.9.1 Quality Standard

All posts shall be erected plumb, with signs securely attached by vandal-resistant hardware.

All signs, posts and vandal-resistant sign hardware will be furnished by the Government, at the Forest

Supervisors Office, Pineville La.

The Contractor shall furnish all tools, equipment and labor necessary to perform the work.

5.10 EQUIPMENT RENTAL-810- This activity consists of furnishing the following Rental Equipment with an operator.

5.10.1 Quality Standard

Use of this equipment will include items such as recovery of lost road surface material, excavation at bridge abutments and removal of beaver dams.

PERFORMANCE REQUIREMENT SUMMARY (PRS)

TASK Performance AQL Monitoring +or- Standard Method Incentives

5.1 GRADING

AGGREGATE

SURFACED

ROADS

- 109-

C5.1.1 Blading operations to remove ruts, potholes, corrugations and unnecessary berms.

95% for all tasks and subtasks

Few to No Issuances of Notices of Noncompliance

Review contractor records, data, reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

Blading operations shall be conducted over the entire riding surface in order to remove, by cutting out, all ruts, potholes, corrugations and berms. All suitable dislodged aggregate shall be smoothly redistributed over the entire riding surface to produce the proper cross slope or crown.

May not renew option year if poor performance.

Contractor may be terminated with repeated deficiencies

Aggregate surfacing which has been worked onto road shoulders by traffic or maintenance activities shall be reclaimed and smoothly redistributed over the entire riding surface. No undercutting of road surface or material berms will be allowed.

Assure proper surface drainage after all operations.

Usual amounts of grass, leaf litter or pine straw shall be smoothly spread within the riding surface after movement sufficient to sift out surface aggregate.

Blading operations shall be conducted as required to remove surface material and accumulated debris from concrete bridge decks.

TASK

Performance AQL Monitoring +or-

Standard Method Incentives

5.2 GRADING

AGGREGATE

SURFACED

ROADS

- 109-

Care will be taken to avoid blading any surface material into cattle guards. Loose rocks protruding three inches or more above the graded surface shall be removed. It is permissible to waste these rocks off the riding surface away from drainage ditches

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality May not renew option year if poor performance.

Contractor may be

5.2 SPOT

SURFACE

REPAIR,

AGGREGATE

SURFACED

ROADS

- 113-

This activity consists of replacement of surface aggregate lost due to surface failure, traffic wear or erosion.

The work includes preparation of the existing surface, furnishing, loading, hauling, spreading specified aggregate material, compacting and finish blading.

Remove, by cutting out, all damaged areas of surface, and work new material smoothly over the entire riding surface width. Avoid disturbing base or sub grade material.

New aggregate shall be deposited in the section being worked, mixed when required, and shaped to achieve proper grade, thickness and template as directed by the Contracting Officer. No material shall be allowed to remain in ditch lines.

Aggregate surface material shall be compacted by operating spreading and hauling equipment over the full width of each layer of aggregate. The entire area being worked shall be finish bladed in accordance with Activity Code 109.

Dimensions of surfaced area shall be as staked on the ground with no deviation greater than 95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

May not renew option year if poor performance.

Contractor may be

5.3 Clean and

Reshape Ditches -301-

Drainage structures and road appurtenances shall not be damaged during this operation.

Handwork required to properly connect ditch flow lines to drainage structure inlets is considered part of this activity.

All suitable material, having the same character as the road surface, excavated through this activity shall be reclaimed and used within the riding surface.

Lead off ditches designated by the Contracting Officer shall be cleaned and reshaped to provide drainage away from the roadway.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

May not renew option year if poor performance.

Contractor may be terminated with repeated deficiencies

5.4 Cleaning of

Cattle guards

– 307-

This activity consists of cleaning cattle guard pits of all dirt, silt, rock, debris and vegetate matter.

Includes reshaping of the pit and connecting ditch flow lines as necessary, in order to assure proper drainage.

This activity normally requires removal and reinstallation of the cattle guard grid.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality May not renew option year if poor performance.

Contractor may be

5.5 Roadside

Mowing and Heavy Brushing -401-

Roadside mowing shall consist of cutting grass and woody plant growth two inches in diameter or less at mower height.

Heavy brushing shall consist of a combination of mowing and hand or machine cutting of brush and trees up to ten inches in diameter, measured at breast height.

Either shall include brushing of all plant growth around signs, bridges, culverts and cattle guards.

All logs or brush exceeding two inches in diameter or three feet in length shall be disposed of outside the clearing limits.

All rocks larger than three inches in diameter that are thrown onto the riding surface through the Contractor's operations shall be removed.

All woody material larger than one inch in diameter or two feet in length, and any other debris which could cause tire damage shall be removed from the riding surface.

Work on each road shall be completed prior to starting work on the next road, unless approved in advance by the contracting Officer.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality May not renew option year if poor performance.

Contractor may be terminated with repeated deficiencies

5.6 Seed and

Fertilize

- 408-

This work shall consist of preparing seedbeds, and furnishing and placing required seed and fertilizer.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

5.7 Machine

Place Riprap -415-

This work shall consist of furnishing and placing erosion resistant and protective materials on the slopes of embankments, stream banks, at culvert inlets or outlets, on bottom and side slopes of channels, at abutment wings, at structure foundations and at other locations.

Riprap shall be placed as staked by the Government.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

May not renew option year if poor performance.

Contractor may be terminated with repeated deficiencies

5.8 Hazard Tree

Removal and Disposal -504-

This activity consists of cutting and removing dead trees that have fallen into the roadway.

Trees to be removed shall be disposed of outside the right-of-way, and shall be limbed and scattered to reduce unsightly slash concentrations.

Trees to be removed under this activity will be designated by the Contracting Officer.

95% for all tasks and subtasks

Few to No Issuances of reports

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Re-work at the Contractors expense.

May reduce price to reflect reduced quality

May not renew option year if poor performance.

Contractor may be

TECHNICAL SPECIFICATIONS FOR ROAD MAINTENANCE

Roads which may be designated to receive maintenance under this contract are limited to: (1) Roads under Forest Service jurisdiction and (2) Roads under other local jurisdiction that are designated for Forest Service maintenance under a cooperative agreement. Work to be performed under this contract is comprised Grading Aggregate Surfaced Roads, Spot Surface Repair, Cleaning and Reshaping Ditches, Cleaning Cattleguards, Mowing, Seeding and Fertilizing, and Machine Placing Riprap.

ACTIVITY CODE: 109- BLADING AGGREGATE SURFACED ROADS

Blading operations shall be conducted over the entire riding surface in order to remove, by cutting out, all ruts, potholes, corrugations and berms. All suitable dislodged aggregate shall be smoothly redistributed over the entire riding surface to produce the proper cross slope or crown. Road structural terms are illustrated on the Typical Section drawing. The road center line shall be the high point of the road bed and have a crown sloping down at 2% to the road shoulder or ditch.

Aggregate surfacing which has been worked onto road shoulders by traffic or maintenance activities shall be reclaimed and smoothly redistributed over the entire riding surface. Riding surface widths shall be perpetuated as existing. Dips and swales designed to control surface drainage shall be maintained. No undercutting of road surface nor material berms will be allowed.