127EAV25Q0009.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

83B1 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7EAV

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/13/2025 1700 MT

03/28/2025

505-346-3805ELLENA SILVA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV25Q0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 35 1146929OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

TRES PIEDRAS NM 87577

1 MI W OF JCT US 64 AND US 285

TRES PIEDRAS DR

USDA FOREST SERVICE

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 5

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Canjilon Ranger District Janitorial Services

-If you have any questions regarding this Solicitation please email them to the CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on April 07, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

- Offerors or quoters are urged and expected to (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

ELLENA C. SILVA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Pre-Award Site Visit: Prior to the Request for Quotation (RFQ) closing date, the bidder may contact John Serano at (575)536-2250 or email john.serano@usda.gov to request a site visit

-Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets or exceeds the acceptability standards for technical factors listed in the Evaluation Criteria below. See

Instructions to Offerors and Evaluation Criteria below.

Delivery: 03/31/2026

Period of Performance: 05/01/2025 to 04/30/2030

0001 Canjilon Ranger District Janitorial Services-

Base Year

-Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

-Services to be Performed Once a Month- SOW

-Services to be Performed Every Six Months- SOW

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

35 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 35

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV25Q0009

-Services to be Performed Once Annually (Deep)-

SOW

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

0002 Canjilon Ranger District Janitorial Services-

Option Year 1

***THE GOVERMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS***

-Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

-Services to be Performed Once a Month- SOW

-Services to be Performed Every Six Months- SOW

-Services to be Performed Once Annually (Deep)-

SOW

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 05/01/2026 to 04/30/2027

0003 Canjilon Ranger District Janitorial Services-

Option Year 2

***THE GOVERMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS***

-Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

-Services to be Performed Once a Month- SOW

-Services to be Performed Every Six Months- SOW

-Services to be Performed Once Annually (Deep)-

SOW

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 05/01/2027 to 04/30/2028

0004 Canjilon Ranger District Janitorial Services-

Option Year 3

***THE GOVERMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS***

-Monthly Janitorial Service (Service Performed 2

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 35

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV25Q0009

x Per Week- SOW

-Services to be Performed Once a Month- SOW

-Services to be Performed Every Six Months- SOW

-Services to be Performed Once Annually (Deep)-

SOW

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 05/01/2028 to 04/30/2029

0005 Canjilon Ranger District Janitorial Services-

Option Year 4

***THE GOVERMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS***

-Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

-Services to be Performed Once a Month- SOW

-Services to be Performed Every Six Months- SOW

-Services to be Performed Once Annually (Deep)-

SOW

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 05/01/2029 to 04/30/2030

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP), https://www.ipp.gov.

If the contractor lacks an IPP account, USDA will automatically initiate the enrollment process with Treasury using the contractor's SAM.gov

Accounts Receivable POC as the IPP account holder. Once the enrollment process is complete, the IPP account holder will receive notification and can being invoicing. More information about

IPP can be found at: https://www.ipp.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Canjilon RD Janitorial Service

127EAV25Q0009

CANJILON RD/CARSON NATIONAL FOREST/JANITORIAL

SCHEDULE OF ITEMS: CANJILON RD JANITORIAL SERVICES

Base Year: May 1, 2025, through April 30, 2026

LINE

ITEM

DESCRIPTION QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL

1001 Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

12 MO

1002 Services to be Performed Once a Month- SOW

12 EA

1003 Services to be Performed Every Six Months- SOW

2 EA

1004 Services to be Performed Once Annually (Deep)- SOW

1 EA

BY TOTAL:

Option Year 1: May 1, 2026, through April 30, 2027

ITEM

DESCRIPTION QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL

2001 Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

2002 Services to be Performed Once a Month- SOW

2003 Services to be Performed Every Six Months- SOW

2004 Services to be Performed Once Annually (Deep)- SOW

OY 1

TOTAL:

Option Year 2: May 1, 2027, through April 30, 2028

ITEM

DESCRIPTION QUANTIT

Y

UNIT OF

MEASURE

UNIT PRICE TOTAL

3001 Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

3002 Services to be Performed Once a Month- SOW

3003 Services to be Performed Every Six Months- SOW

3004 Services to be Performed Once Annually (Deep)- SOW

OY 2

Option Year 3: May 1, 2028, through April 30, 2029

ITEM

DESCRIPTION QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL

4001 Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

4002 Services to be Performed Once a Month- SOW

4003 Services to be Performed Every Six Months- SOW

4004 Services to be Performed Once Annually (Deep)- SOW

OY 3

Option Year 4: May 1, 2029, through April 30, 2030

ITEM

DESCRIPTION QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL

5001 Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

5002 Services to be Performed Once a Month- SOW

5003 Services to be Performed Every Six Months- SOW

5004 Services to be Performed Once Annually (Deep)- SOW

OY 4

***ALL QUOTES MUST INCLUDE ALL APLLICABLE TAXES***

***THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD OPTIONS***

CONTRACT TOTAL: $

BASIS OF AWARD: Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets or exceeds the acceptability standards for technical factors listed in the Evaluation Criteria below. See Instructions to Offerors and Evaluation Criteria below.

This Procurement requires the use of bio based products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio based Products Preferred Procurement Program (FB4P).

For more information on the bio based program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate bio based products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

***PRE- AWARD SITE VISIT: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Pre-Award Site Visit: Prior to the Request for Quotation (RFQ) closing date, the bidder may contact John Serano at (575)536-2250 or email john.serano@usda.gov to request a site visit.

QUESTIONS: If you have any questions regarding this Solicitation please email them to the CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on April 07, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

Signature Date

UEI #:

Note: All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-334-206- 7828.

http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx mailto:john.serano@usda.gov mailto:ellena.silva@usda.gov http://www.sam.gov/

Statement of Work

Project Title Canjilon Ranger District Janitorial Service Performance Work Statement with four (4) option years.

1.0 General Information

1.1 Scope of Work

Provide Janitorial Services twice weekly, Tuesday and Friday, as defined in this Performance Work Statement (PWS) at the frequencies identified in the Task/Frequency List. The Contractor shall perform in accordance with the standards defined in this contract. The Contractor shall provide all personnel, labor, supervision, transportation, (including safety), and all other incidentals necessary to provide janitorial and related services as described herein. Janitorial services will be performed for the US Department of Agriculture, Carson National Forest, Canjilon Ranger District, State Road 115, Building 358, Canjilon, NM 87515. This is a one-story building with approximately 2,400 square feet, (2 restrooms), and a Fire office, approximately 450 square feet, (1 restroom), and a Shop workout room, approximately 400 square feet, (1 restroom). A total of approximately 3,250 square feet including 4 restrooms.

2.0 Background and Purpose

General: This is a non-personal services contract to provide commercial custodial services at the Canjilon Ranger District facility. The Government shall not exercise any supervision or control over the Contractor’s employees. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Background: The Canjilon Ranger District office building hosts five year-round employees, three seasonal employees, and approximately 1,000 visitors per year. The Ranger District consists of the Main office, a Fire office, and a Shop. Also, located on the property is a Ranger House, and a Crew Bunkhouse which can typically house up to an additional six seasonal employees per year.

Accessibility: Canjilon is a small mountain community situated in central Northern New Mexico within the Carson National Forest. Three campgrounds, the Canjilon Lakes, Trout Lakes and Echo Amphitheater are all located nearby and provide camping, fishing, and hiking opportunities. Canjilon Ranger District office is located approximately 3 miles east of US Hwy 84 on State Road 115 in the village of Canjilon. We are located approximately 55 miles North of Espanola, New Mexico and approximately 33 miles South of Chama, New Mexico.

Purpose: The purpose of this service contract is to provide a clean, attractive workplace that presents a professional appearance, and provide cleaning services between the Main office, Fire office and workout area within the Shop, in accordance with this Performance Work Statement (PWS) and the Performance Requirements Measures (PRM).

Description of Services: The Contractor shall provide all personnel, supplies that fit existing facilities (dispensers, etc), supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with this Performance Work Statement (PWS) except those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

Contract Type: The Government will award a firm fixed Contract with up to a four-year option. The quantities of services specified in the Schedule of Items are estimates only.

2.1 Place of Performance:

The Canjilon Ranger District office is located at 358 State Road 115, Canjilon, New Mexico.

Canjilon Ranger District Fire office and Shop are located on the same property, within walking distance of the primary office.

5.0 Government Furnished

5.1 Government Furnished Property

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor per provisions of FAR 52.245-1 Government

Property and FAR 52.245-9 Use and Charges as incorporated by reference as per FAR 52.252-2. There shall be no charges to the Contractor for water, electric, garbage disposal, or for use of the storage closet.

Item No. Property Description Qty Location Date Available

001 Water and electrical power As needed Canjilon Ranger District (CRD)

As needed

002 Dumpster for trash disposal As needed CRD As needed

003 Keys to access building and dispensers As needed CRD As needed

004 Storage, janitor closet on site As needed CRD As needed

6.0 Contractor Furnished Equipment and Supplies

The Contractor shall supply ALL supplies, equipment (ex. steam cleaner, vacuum cleaner, cleaning supplies, etc.), labor, and supervision not furnished by the Government that are necessary to satisfactorily meet or exceed the performance standards of this contract.

2.4 Frequency of Service: Apply the following definitions as applicable – The contract requires service two days per week.

Typically performed on Tuesdays and Fridays.

Weekly. These are services performed 104 times during each 12-month period of the contract at intervals of three to four calendar days.

Monthly. These are services performed 1 time per month, twelve times per year.

Semi-Annual. These are services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

Annual. These are services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

3.0 Contractor Requirements

3.1 Technical Requirements

The quantities and dates of each task(s) required will be specified on the Statement of Work. All work performed under this contract shall be accomplished outside of regular business hours.

3.2 Technical Tasks

Task

Required Service Minimum Acceptable Quality Level

1.0 TASK 1: BASIC JANITORIAL SERVICES:

Duties to be performed two times weekly as defined below.

1.1 Remove Trash

All trash containers shall be emptied, and trash disposed of at the nearest outside trash collection container. Boxes, cans, and paper placed near trash receptacles and marked “TRASH” shall be removed. The Contractor shall provide appropriately sized liners for trash receptacles and replace any obviously soiled or torn liners. Trash receptacles shall be returned to their initial location and left clean, free of foreign matter, and free of odors.

Contractor shall not remove contents of recycling bins or boxes.

1.2 Clean Floors

All non-carpeted floor surfaces including stairways, landings, vestibules, lobbies, and all walking surfaces shall be cleaned to ensure they have a uniform, glossy appearance.

Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

1.3 Vacuum Carpets

All carpeted areas including area and throw rugs, corners, and edges shall be vacuumed to ensure a clean, uniform surface. All tears, burns, and raveling shall be brought to the attention of the COR as soon as practicable. Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

1.4 Vacuum and Clean Floor Mats

Interior and exterior floor mats shall be vacuumed and cleaned. Soil and moisture underneath mats shall be removed, and mats returned to their original location.

1.5 Clean and Disinfect Breakroom

All breakroom surfaces including refrigerator, table, microwave, and backwall shall be cleaned and disinfected. Microwave shall be cleaned inside and out. The outside of fridge and walls by trash receptacles shall be wiped down. The Government shall be responsible for cleaning inside the refrigerator.

1.6 Clean and Disinfect Drinking

Fountains

All porcelain and polished metal surfaces including drain and exterior surfaces of fountain shall be cleaned and disinfected.

1.7

Clean Interior Plexiglass/Glass/Mirrors

Main Entrance: Clean Interior and Exterior Door Glass

All interior glass and plexiglass including glass in doors, partitions, walls, display cases, directory boards, etc. with an edge lower than seven (7) feet from floor shall be cleaned. This does not include exterior windows.

Main entrance: interior and exterior windows of all door’s areas shall be cleaned.

1.8 Dust Furniture and Equipment

Furniture and equipment up to seven (7) feet in height shall be dusted or cleaned to eliminate dust collection.

Furniture includes but is not limited to counters, tabletops, desks, computer stands, filing cabinets, fans and shelving, light fixtures as applicable.

Equipment includes but is not limited to phones, fax machines, printers, computer towers, and screens.

Contractor shall not remove paperwork from desks or other work areas to dust or clean;

if surfaces are not clear then it is not necessary to dust or clean.

1.9 Spot Clean

Spot cleaning shall be performed on a continual basis. Spot cleaning includes but is not limited to removing or cleaning smudges, fingerprints, marks, streaks, spills, etc.

from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push-bars, kick-plates, light switches, temperature controls, and fixtures.

All carpeted and non-carpeted areas shall be free of spots and stains in accordance with carpet/flooring manufacturers’ approved methods.

2.0

TASK 2: BASIC JANITORIAL SERVICES – RESTROOMS:

Duties to be performed two times weekly as defined below.

Required Service Minimum Acceptable Quality

2.1 Sweep and Mop Floors

Floors shall be swept, scrubbed, and mopped to ensure they have a clean, sanitary, and uniform appearance. Grout on wall and floor tiles shall be clean. Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

2.2 Clean and Disinfect Surfaces

All surfaces of sinks, toilets, urinals, lavatories, dispensers, plumbing fixtures, partitions, walls, stall doors, entry doors (including kick plates, handle, ventilation grates, metal guards), and other such surfaces shall be cleaned and disinfected using a germicidal agent. Vents within seven (7) feet of the floor shall be cleaned.

2.3 De-scale Toilets/Urinals/Sinks

De-scaling shall be performed as necessary to keep areas free of water spots, scale buildup, soap scum, rust, odor, and any other deposits.

2.4 Provide and Stock Restroom

Supplies

Contractor shall provide and stock restroom supplies in dispensers to ensure supplies do not run out before the next scheduled cleaning. Supplies include toilet paper minimum 2ply, urinal cakes, paper towels, and liquid hand soap. No overstocking shall be allowed.

3.0

TASK 3: MONTHLY JANITORIAL SERVICES:

Duties to be performed once each month, generally during the second week of each month as defined below.

Required Service Minimum Acceptable Quality Levels

3.1 Clean Surfaces

Baseboards, corners, and wall/floor edges shall be scrubbed to ensure a clean, uniform appearance.

3.2 Clean Exhibits

Exhibit walls, ledges, panels, and fixtures shall be cleaned and dusted. All graphic panels shall be cleaned according to manufacturer recommendations.

3.3 Dust Monthly

Horizontal and vertical surfaces up to seven (7) feet in height shall be dusted or cleaned to eliminate dust collection. Surfaces include but is not limited to window ledges, windowsills, molding, wainscoting, heater registers, fire extinguisher boxes, thermostats, wall hangings, signs, picture frames, benches, information desks, and other items throughout the building. Cobwebs shall be removed.

3.4 Shop Workout Area

Horizontal and vertical surfaces up to seven (7) feet in height shall be dusted or cleaned to eliminate dust collection. Floor shall be swept, and mopped to ensure they have a clean, sanitary, and uniform appearance.

4.0

TASK 4: SEMI-ANNUAL CLEANING – WINDOWS AND FLOORS:

Duties to be performed twice annually, generally in April and September as defined below. Schedule with the COR 72 hours prior to services.

Required Service Minimum Acceptable Quality Levels

4.1 Strip, Scrub, Seal, and Wax

Floors

Floors shall be stripped, scrubbed, sealed, and waxed to maintain a uniform glossy appearance. Contractor shall meet the requirements of commercial practices to include the application of a non-skid commercial wax. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, air bubbles and other stains and discoloration.

4.2 Clean Interior Windows

Interior of all windows shall be cleaned. Window frames, casings, sills, and glass shall have a clean, uniform appearance.

Windows are present on the ground level of the district office building.

4.3 Clean Exterior Windows

Exterior of all windows shall be cleaned. Window frames, casings, sills, and glass shall have a clean, uniform appearance. Windows are present on the ground level of the district office building.

5.0

TASK 5: ANNUAL DEEP CLEANING:

Duties to be performed once annually, generally in April as defined below. Schedule with COR 1 week prior to performing services.

Required Service Minimum Acceptable Quality Levels

5.1 Shampoo Carpets and

Upholstered Chairs

All carpets and upholstered chairs shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. Moveable items shall be moved to access the floor underneath those items and shall be returned to their original position after cleaning.

This task may be done in partial segments due to size of the building, ensuring that all carpeted areas and upholstered chairs are completed by September 30th each year.

5.2 Clean Light Fixtures Apply Tasks 1.8 and 1.9 above.

5.3 Clean Window Blinds Apply Tasks 1.8 and 1.9 above.

4.0 Key Deliverables/Submittals

Item No. Deliverable Objective Due

1 Quality Control Program

To ensure the Contractor has limited or no deficiencies in performance By service start date

2 Contract Manager Designate firm’s Contract Manager and Quality Control Representative. At the Post award meeting

3 Safety Data Sheets To ensure products are in compliance by approval of the CO and to provide a copy in the location where products are stored

No later than ten (10) business days after contract award or as needed ten (10) days following the approval of additional products

4 Person Model To identify all employees, including sub-contractors, required to have routine physical access to a Federally controlled facility

No later than ten (10) business days after contract award or as needed ten (10) days prior to replacing any employees performing services in the facilities

Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance (estimated) Base Year: May 1, 2025- April 30, 2026 with four (4) option years.

The Government reserves the right not to exercise the option year(s).

Base Year: May 1, 2025- April 30, 2026 Option Year 1: May 1, 2026- April 30, 2027 Option Year 2: May 1, 2027- April 30, 2028 Option Year 3: May 1, 2028- April 30, 2029 Option Year 4: May 1, 2029- April 30, 2030

Government Regular Working Hours:

The Government’s regular working hours are Monday through Friday from 0800-1630 except federal observed holidays.

Delay of Work Contractor shall have an ongoing plan for continued performance in the event of staffing shortfalls.

2.2 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day

Juneteenth Independence Day Labor Day Columbus Day / Indigenous Peoples’ Day

Veteran’s Day Thanksgiving Day Christmas Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished.

Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency the Contractor shall notify the CO and COR as soon as practicable.

Bio-based Materials: Contractor shall utilize products made from bio-based materials (e.g., bio-based cleaners, degreasers, and toilet bowl cleaners) to the maximum extent practical without jeopardizing the intended use or detracting from the overall quality delivered to the end user or potential harm to surfaces. The Contractor shall submit a list indicating the name of the manufacturer, brand name, Safety Data Sheets (SDS), and intended use of each product used in the performance of this contract in accordance with 29 CFR 1910.1200.

Conservation of Utilities: The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, including but not limited to the following activities: lights shall be used only in areas where and at a time when work is being performed; heating, ventilation, and air conditioning controls shall not be adjusted by the Contractor’s employees; water faucets and valves shall be turned off after use.

Quality Assurance: The Contractor shall comply with the quality assurance program as defined in the Performance Requirement Measures. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Level(s) (AQL). Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

Post award conference/periodic progress meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

Contracting Officer’s Representative (COR): A COR will be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

Contractor’s Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Quality Control Representative.

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours.

Quality Control Representative: The Quality Control Representative shall implement and maintain full compliance with the Quality Control Plan throughout the contract period.

Special Qualifications: The Contractor shall ensure bio-hazard cleaning and disposal of bio-hazard materials is performed by qualified and certified personnel, as per OSHA Code of Federal Regulations, 29 CFR 1910.1030 (a thru i and Appendix A).

Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or if they are found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employee shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

Security Requirements: Contractor personnel or any representative of the Contractor entering the Government facilities shall abide by all security regulations. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Key Control: If the Contractor is provided with keys or a door access code to allow access to buildings and rooms requiring cleaning, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate keys. All keys that are provided to the Contractor will require a logged entry, signed signature, and date. Keys shall be retained in possession of the janitorial staff while performing services and returned to the COR prior to contract end date. All keys lost by Contractor’s personnel shall be reported to the COR immediately and shall be replaced at the Contractor’s expense. In the event that keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor.

In the event that a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and total costs deducted from the monthly payment due to the Contractor.

Safety: The Contractor shall instruct employees in appropriate measures as specified by applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The Contractor shall provide a copy of the Safety Data Sheet (SDS) for each of the products used to perform services to the CO and COR within ten (10) days from the date of award, to be approved by the CO. Once products are approved for use on site, the Contractor shall furnish a copy of the SDS at each location where products are stored.

Fire Protection and Prevention: All sweeping compounds, dust cloths and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products which are free of any spontaneous heating capability. Listings of these products as free of this capability by the Underwriters’ Laboratory Inc. or other qualified nationally recognized testing organization shall be considered as meeting these requirements. The Contractor shall not store combustible supplies including rags, paper, and other like items near possible sources of combustion such as steam pipes, high wattage lamp bulbs, and other like items.

2.3 Definitions

Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the Contractor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible.

Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor. The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

Facility. An establishment, structure, or assembly of equipment designated for a specific function.

Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Measures (PRM). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Space. An area to receive custodial services, which may or may not be considered a room by common definition. Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

Notification of Subcontracting

The Contractor shall promptly the Contracting Officer upon entering any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

Use of Premises

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Public Officials not Personally Liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Basis for Payment

Payment will be based monthly, in arrears, for all work satisfactorily inspected and accepted at the unit prices on the Schedule of Items. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD -12)

REQUIREMENTS

Mandatory Contractor Training

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer and Contracting Officer Representative upon request.

Course Name

Frequency (Once, Quarterly, Annually, etc.)

Method of Training Length of Training Completion Date

Understanding and Interrupting Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in AgLearn

Anti-Harassment Training:

Identifying and Preventing Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in AgLearn

Information Security Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records Management Annually AgLearn Or Paper- based

60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

If needed, add other courses as approved by the Contracting Officer

7.0 Performance Requirement Measures

7.1 Performance Objectives – refer to Table of Technical Tasks section 3.2.

Performance Objective

Table of Technical Tasks

Performance Standard Method of Surveillance Corrective Action

Meet the minimum acceptable quality levels listed for BASIC

JANITORIAL

SERVICES

TASK 1 –

All

95% of requirement satisfied and/or no more than two valid customer complaints per month

Random Sampling, Periodic Surveillance, and/or Validated Customer Complaint

Rework within 24 hours.

Full invoice payment upon acceptance.

Meet the minimum acceptable quality levels listed for BASIC

JANITORIAL

SERVICES –

RESTROOMS

TASK 2 –

satisfied and/or no more than two valid customer complaints per month

Random Sampling, Periodic Surveillance, and/or Validated Customer Complaint

Rework within 24 hours.

Full invoice payment upon acceptance.

Meet the minimum acceptable quality

TASK 3 –

All

95% of requirement satisfied

COR acceptance Contractor shall complete all work levels listed for

MONTHLY

JANITORIAL

SERVICES

that is not within compliance prior to invoice payment

Meet the minimum acceptable quality levels listed for SEMI-

ANNUAL

CLEANING –

WINDOWS AND

FLOORS within the specified timeframe for scheduled services.

TASK 4 –

satisfied

COR acceptance Contractor shall complete all work that is not within compliance prior to invoice payment

Meet the minimum acceptable quality listed levels for ANNUAL

DEEP CLEANING

within the specified timeframe for scheduled services.

TASK 5 –

satisfied

COR acceptance

Contractor shall complete all work that is not within compliance prior to invoice payment

8.0 Performance Standard

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally or in writing and give the Contractor additional time to correct the defect, if additional time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

9.0 Attachments

1. APPENDIX 1 Canjilon District Office building layout- 1 Page

2. APPENDIX 2 Fire Office building layout- 1 Page

3. APPENDIX 3 Shop building layout- 1 Page

4. Wage Determination- 14 Pages

CLAUSES AND PROVISIONS

52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): [Insert one or more Internet addresses] https://www.acquisition.gov/browse/index/far

(End of clause)

52.202-1 Definitions- Definitions (JUN 2020) 52.204-6 Unique Entity Identifier. (Oct 2016) 52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.211-6 Brand Name or Equal (Aug 1999) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acquisition.gov%2Fbrowse%2Findex%2Ffar&data=04%7C01%7C%7Cc1b7909c0dc24dc94a8c08d95de48fc4%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637644058523894199%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NRf9cJtLuiDviUbSkL8egv8x0lPNpWZ%2BZFM479Q%2BG4o%3D&reserved=0

52.212-4 Contract Terms and Conditions - Commercial Items. (Nov 2023) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.237-1 Site Visit. (APR 1984) 52.242-15 Stop-Work Order. (AUG 1989) 52.242-17 Government Delay of Work. (APR 1984) 52.244-6 Subcontracts for Commercial Items. (Jan 2025)(DEVIATION FEB 2025) 52.245-1 Government Property. (Sep 2021) 52.246-4 Inspection of Services - Fixed-Price. (AUG 1996) 52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984).

52.249-2-Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 -- Default (Fixed-Price Supply and Service) (Apr 1984).

452.204-70 Inquiries. (FEB 1988)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures. (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article…