1264369-event.pdf

01 October 2024

Hiawatha Culvert Maintenance Project Division of Oil, Gas and Mining. Hiawatha Culvert Maintenance Project in Carbon County, UT.

01 October 2024

Open 10/1/2024 7:30 AM MDT Type Invitation for Bid Close 10/17/2024 2:00 PM MDT Number JH25-30 Currency US Dollar

Sealed Until 10/17/2024 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

72140 Construction services including sewer maintenance and repair, roads and highways and excavation and backfill services, levee and dam construction and digging, ditching, road grading, rock stabilization, equipment rental or lease, and energy conservation

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Oil, Gas and Mining

INVITATION FOR BIDS

Hiawatha Culvert Maintenance Project

SOLICITATION #JH25-30

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: removal of accumulated debris deposited at the inlet of a historic stone culvert within the Hiawatha coal mine complex in Carbon County, Utah.

Closing date and time

The closing date and time for this sourcing event are provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Project Cost Estimate

Project is estimated to cost $75,000.00

Length of the Contract

The WORK under this CONTRACT shall be commenced upon notice to proceed and shall be completed within 21 calendar days after the date of email delivery, date of hand delivery, or date marked on registered mail receipt of said Notice to Proceed and no later than December 6th, 2024. WORK delays caused by weather may, at the discretion of the OWNER, extend the completion date. CONTRACTOR also agrees to the liquidated damages provisions of Article 12.

Additional Information:

Mandatory Site Visit:

Date/Time: Thursday, October 10, 2024 at 10:30 am

Location: Meet at the Hiawatha gate at the end of highway UT-122. Bidders will then travel to the worksite from the gate. Hiawatha is

15.7 road miles southwest of Price via highways UT-10 and UT-122.

The meeting is expected to last up to three (3) hours. High-clearance four-wheel-drive vehicles and sturdy shoes are recommended.

Per the Utah Procurement Rule R33-1-13 Pre-Solicitation Conferences and Site Visits. Mandatory Pre-Bid meeting must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 10:30 a.m.

MT. Any prospective bidder who arrives 1 minute late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a disturbance during the site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the

Description attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

Bidders should supplement the pre-bid meeting by examining the project on their own time.

The meeting is expected to last about 3 hours. The access roads are mostly paved, but potholed, with about 1800 feet of dirt road that should be suitable for most vehicles if dry. The meeting will involve walking over rugged terrain with some steep slopes and possible shallow water in the creek and culvert.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

01 October 2024

1. If received, a solicitation award does not constitute a binding contract.

2. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

3. All questions must be submitted through SciQuest during the Question and Answer period.

4. A Bidder must guarantee its pricing for the period described in this IFB.

5. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

6. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

7. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

8.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

9. Offeror must agree with the following in the event they are awarded a contract.

10. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

11. Bids must be submitted electronically, through SciQuest.

12. The cost for this IFB will be evaluated as described in this prerequisite.

13. Bids will be opened in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Changing Your Time Zone 2022.pptx

3. Attachment A: Terms and Conditions for Services (Purchase Orders)

4. 007948_Specs_Chap1234.pdf

5. 007948_Specs_Chap6.pdf

6. 007948_Specs_Chap5BidDocs.pdf

7. 007948_BidSchedule.xlsx

01 October 202401 October 202401 October 202401 October 202401 October 202401 October 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTEwMTgxODcxNjlDbGFpbSBvZiBCdXNpbmVzcyBDb25maWRlbnRpYWxpdHkgMTIuNy4yMC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTExOTY4NDExMDBDaGFuZ2luZyBZb3VyIFRpbWUgWm9uZSAyMDIyLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTE0NTk4MjQ2NTJ0ZXJtc3Bvc2VydmljZSA3LjIwLjIzIFJTLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTE2OTYwMjI3NzEwMDc5NDhfU3BlY3NfQ2hhcDEyMzQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTE2OTYwMjM3MDUwMDc5NDhfU3BlY3NfQ2hhcDYucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTE2OTYwMjI1ODIwMDc5NDhfU3BlY3NfQ2hhcDVCaWREb2NzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY0MzY5LTE2OTYwMjI4MzgwMDc5NDhfQmlkU2NoZWR1bGUueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Acceptance of Prerequisites Instructions:

1.1

Offeror acknowledges that it is the offerors responsibility to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

1.2 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.3 Do you agree to the Standard Terms and Conditions that have been attached to this

IFB?

1.4 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.5

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.6 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.7 Please upload information impacting Offeror’s responsiveness here.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.9 Does Bidder have an outstanding tax lien in the State of Utah?

1.10 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes.

Official notification of award will go out by email after all bids have been evaluated by the State. Official Bid Results will then be uploaded to the solicitation.

1.11

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below.

Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.12 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information Instructions:

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

2.8 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

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Group 3: Vendor's Submission Instructions:

3.1 Offeror must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements Instructions:

4.1 Bidder attended the site visit held on Thursday, October 10, 2024 at 10:30 am meeting at the Hiawatha gate at the end of Highway UT-122. (If bidder is 1 minute late they will not be allowed to bid on the project.)

4.2

Bidder acknowledges the WORK under this CONTRACT shall be commenced upon notice to proceed and shall be completed within 21 calendar days after the date of email delivery, date of hand delivery, or date marked on registered mail receipt of said Notice to Proceed and no later than December 6th, 2024. WORK delays caused by weather may, at the discretion of the OWNER, extend the completion date.

4.3

Bidder acknowledges that the successful bidder, within 14 days after the award of contract, will be required to furnish a performance bond and a payment bond in an amount equal to one hundred percent (100%) of the contract price. Said bonds shall be secured from a company satisfactory to OWNER. The surety company must be a U.S.

Department of Treasury (Circular 570) listed company.

4.4 Bidder must upload a completed 003902_Ph3_BidSchedule. (This includes two tabs:

Summary Bid Schedule Tab and Detailed Bid Schedule tab.)

4.5 Bidder must upload a completed 003902_Ph3_Specs-Chap5-BidDocs.

4.6 Bidder acknowledges that Davis Bacon Wage Requirements must be used for this contract.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Hiawatha Culvert Maintenance Project 1 LS - Lump Sum

Input the Total Cost from: 00798_BidSchedule (Summary Bid Schedule Tab: TOTAL CONTRACT BID PRICE: (This price must match the total price being bid on the project.)

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