Statement_of_Work_Hay.docx

Statement of Work Timothy Grass Hay

To establish an Indefinite Delivery, Requirements-type contract for Timothy Grass Hay for the USDA APHIS VS, New York Animal Import Center only. Estimated amount of Hay to be ordered per year is 180 tons per year with a not to exceed limit of 216 tons per year.

PERIOD OF PERFORMANCE

Base Year: 10/1/2017 – 09/30/2018 Ordering Period 1: 10/1/2018 – 09/30/2019 Ordering Period 2: 10/1/2019 – 09/30/2020 Ordering Period 3: 10/1/2020 – 09/30/2021 Ordering Period 4: 10/1/2021 – 09/30/2022

SPECIFICATIONS

A.) 100% timothy grass hay, as usually produced in the Western States.

B.) Will be second early cut irrigated timothy hay.

C.) Color: No less than 90% percent Green color.

D.) Maturity: Timothy should be in early to mid-maturity stage when harvested.

E.) Foreign material: No greater than 5 percent.

F.) Non-injurious foreign material: No greater than 5 percent.

G.) Conditions: Hay shall have a good odor and shall not be under-cured, hot, wet, dusty, moldy, caked, badly broken, badly weathered, or otherwise of distinct low quality.

H.) Moisture percentage: At time of delivery, moisture percentage will be no less than 12 percent and no greater than 20 percent.

I.) Injurious foreign material: Shall be free of injurious foreign material.

J.) The hay shall be delivered in solid, rectangular bales, tied with plastic strapping. These Bales will be packaged in what the industry calls half-cuts, these are bigger bales that are cut in half and compressed. Each bale shall weigh approximately 60 pounds. These bales will be palletized on wooden pallets in one ton units.

NOTE: Full tractor trailer loads will be accommodated. Hay shall be delivered directly from storage facilities via clean vehicles not used in the transportation of livestock.

DEFINITIONS

1. Foreign material: Will be any, but not limited to: a) weeds; b) certain grasses, if mature, such as wild-rye, annual brome grass, pigeon grass (foxtail);

c) sedges/rushes that are coarse and woody; and d) other objectionable matter which occurs in May.

2. Non-injurious foreign material: Will be any of the following, but not limited to: a) weed, b) coarse or woody plants, c) cornstalks or corn stubble, and d) other objectionable material in the hay.

3. Injurious foreign material: Includes, but is not limited to, hardware, such as wire, nails and other materials considered harmful to livestock.

4. Color: Percentage of green color means the amount of green color in field cured hay computed as a percentage, based on the amount of green color remaining after allowing for maturity, sun bleach, and dew.

INSPECTION

Inspection will take place within 5 working days from receipt of delivery, at the consignee's premises. Deliveries that are deemed not to be in compliance with the specifications are to be removed by the contractor within 5 calendar days. Replacement hay shall be delivered at the time the rejected hay is removed.

DELIVERY ORDERS

Delivery orders will be placed for the full year for a specific quantity. Actually delivery of hay will be done on an as needed basis. Coordination of delivery for ordered hay can be placed by phone or email. The person who will be coordinating deliveries is:

Thomas Smith

PH: 845-838-5500

Thomas.W.Smith@aphis.usda.gov

Deliveries shall be made within 7 calendar days after coordination of delivery. Deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding Federal holidays.

Deliveries may be required, in an emergency, on Saturdays, Sundays, or Federal holidays.

Deliverables and acceptance of deliverables will be at USDA APHIS New York Animal Import Center, 474 International Blvd., Rock Tavern, New York 12575.