Instruction_to_Quoters.docx

Instructions to Quoters

Notes to Contractors and Submission Requirements

Contractors are advised to carefully review their submission requirements specified in this section and the provision 52.212‐2, Evaluation – Commercial Items. The Government may evaluate solely on the information provided in the submission and will not assume that any contractor possesses capabilities that are not specifically identified in their submission. Failure to comply with the requirements of the solicitation may result in a quote receiving no further consideration for award. It is the Contractors responsibility to ensure completeness of their submission. In order for a contractor to have a complete package, the following must be submitted to the Contracting Officer to be considered acceptable.

For any questions regarding this solicitation, please contact Kimyen Tu, Contracting Specialist, at 612-336-3602, kimyen.n.tu@aphis.usda.gov.

· A signed copy of the SF 1449 Form (included with solicitation posting) along with the price schedule. Pricing shall include shipping, FOB destination.

· Technical Capability/Pre- Award Sample. Technical capability will be evaluated by how well the proposed products meet the Government’s requirement. Provide statement of capabilities that clearly says how you will meet the statement of work specifications and also provide pre-award samples of the product offered. It is required that interested contractors send two (2) single bales (50lbs bales) of hay to be evaluated prior to solicitation close. The samples will be evaluated to ensure that the product being offered will meet specifications listed in the Statement of Work. Quoters will not be reimbursed for the samples.

Samples shall be sent to the following address: USDA APHIS New York Animal Import Center, 474 International Blvd., Rock Tavern, New York 12575 on or before Solicitation close date 9/22/2017. Please make the samples under Attention of Thomas Smith.

· A currently active Federal Contractors Registration at http://www.sam.gov. Contractors shall include a printed copy of the first page of the SAM listing, or a DUNS number if the SAM application is in progress. The online Certification and Representations for business size determination should use NAICS code 111940. Please note that registering in the SAM database is free of charge. Free SAM registration assistance can be obtained by calling the help desk toll free at 866-606-8220. Free assistance can also be found at your local PTAC office, http://www.aptac-us.org/new/Govt_Contracting/find.php.

· A copy of the completed provision 52.212-3, Offeror Representations and Certifications—Commercial Items. Contractors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov for NAICS code 111940.

· Past Performance References. Contractors shall submit customer references from the last 24 months including contact information and/or previous contract numbers with the USDA.