JOFOC.pdf

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

USDA, AMS, Cotton and Tobacco Programs 3275 Appling Road Memphis, TN 38 133

2. Description of Action:

A firm fixed price contract will be awarded to Hewlett-Packard Company. The contract will be for a base year and two option periods . This contract will include hardware, software and professional services to upgrade our Integrity 2 100/2200 processors to the 2300 series.

3. Description of Supplies/Services:

This contract is for hardware, software and professional services to upgrade our Integrity 2 100/2200 processors to the 2300 series. The contract also includes hardware and software maintenance on the thirteen Integrity servers for the base year and up to two option years. The total estimated value is - for hardware, software, installation services and maintenance for the base year and up to two option years. The maintenance includes NonStop Kernel Operating System software updates/patches wh ich can only be provided from HPE.

4. Authority Cited:

FAR 6.302-1, 41 U.S.C. 253(c)(1) - Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited:

The Cotton and Tobacco Program has owned the HPE equipment for approximately 28 years. HPE is the only vendor capable of providing both software and hardware maintenance on the NonStop servers. We currently use the J.06.19.02 version of the NonStop Kernel Operating System. This is a proprietary Operating System that nobody else can maintain, patch and/or update.

The optional software (e.g. NonStop SQL, Pathway, Cobol85, TAL, TCP/1Pv6, etc.) is also proprietary for the NonStop server and the only vendor capable of providing maintenance is HPE. The existing 2100 and 2200 series processors are at the End of Service Life (EOSL). The Programs ' applications and databases wil l migrate to the 2300 series with few, if any, changes required. For these reasons, migration to the next generation of the NonStop 2300 series processors is in the Cotton and Tobacco Programs' best interest.

6. Efforts to Obtain Competition:

HP has stated that "The total solution outlined on these quotes contains both HW and SW components, none of them which can be sold by a third. Only HPE is able to sell these to you." HPE has agreed to give the Cotton and Tobacco Program full credit for the existing software licenses with the procurement of the 2300 series processors. No other vendors can offer the HPE processor upgrades and existing software licenses. This will allow the Cotton and Tobacco Program to realize a savings of $1,483,212.00.

7. Actions to Increase Competition:

NIA - Other than moving to a different computer platform, there is nothing we can do to increase competition.

8. Market Research:

We have conducted research online, attended trade shows and discussed maintenance with other vendors. Only HPE can provide both software and hardware support for our Non Stop servers and the hardware, software and services required for migration to the Integrity 2300 Series processors.:

9. Interested Sources:.

System Connections has contacted us in the past for maintenance of the S-Series hardware. We informed System Connections that our requirement was for both hardware and software maintenance. We were not going to split the requirement into two separate requirements. No vendors have contacted us concerning their ability to provide processor upgrade services to include hardware, software and professional services.

I 0. Technical Certification:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Tony Ocampo Date: 1/8/2019 ----'-~~~-

Title: Deputy Director, Information Technology Division

E Lvl E OCAM Po Digitally signed by ELVIE OCAMPO Signature: Date: 2019.01 .09 os:20:2s -06'00'

11. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

HP is providing a GSA standard discounts of 20% discount on hardware and 20% on software.

Typed Name: ___ ;;=B=e.,_ve=r ..... ly<--=B.:...:ro"'""w""'"n~ ___ Date: ---"'"'"I /-=-8/""'2""'"0-'-l 9 ____ _

Ti tie: -----'C~o=n=tr=a=c=ti=n .... g ~O'--'ffi=1=c=er'-----

BEVERL Y BROWN =....,...,.....,

signature: ______ ... _r_,._""_'"'_""_5'_"_°'_"" __

12. Contract Specialist Certification: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval. Include the following statement:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: -----=B=-e=-v'--'e=r"""ly_B=-'-'ro=-w~n _ _ _ Date: ----"l-'--'/8"""/2=-0"""'l-'-9_

Title: -~C=o=n=t=ra=c=t ... in'-g._O==ffi""'1c=e-=-r ___ _

BEVERL y BROWN ~~-0,IMIIU signature: ______ ... _r_,._,,._, ... _,._J'_ ..... _ • .,,_

Approval

Based on the foregoing justification, I hereby approve the procurement of HP Hardware/Software maintenance on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 253(c)(I), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Date: January 9, 2018

Title: MRP Competition Advocate Signature: ----------