AMEND 0001_08232021.pdf

Amendment 0001 Combined Synopsis/Solicitation: 12444321Q0052 Date: August 23, 2021

Questions & Answers:

1. QUESTION 1: Page 4: "The interpretive display shall be an interactive multi-media exhibit”. Can you define this further? Does this refer to an electronic touchscreen interactive or another type of electronic audiovisual media? Or do you envision the exhibit to be physical interactive-, artifact-, and display-based?

RESPONSE: The exhibit is to use a combination of interactive interpretive methods, which could range from interactive touch screen or other electronic audiovisual media to physical interactive display based exhibits that involve physical and tactile engagement by the public.

2. QUESTION: Do you anticipate contractor travel to each of the nations for collaboration?

RESPONSE: No, we do not anticipate travel to each nation being required. We anticipate virtual collaboration will be sufficient.

3. QUESTION Has a project budget or range been established for this work?

RESPONSE: This solicitation is a Request for Quotation (RFQ) in accordance with FAR parts 12, Acquisition of Commercial Items, and 13, Simplified Acquisition Procedures.

Interested vendors must be capable of independently developing a quote as estimates and ranges are not permitted to be released as this is not a construction project.

4. QUESTION: Have the eight tribal nations to be represented and their spokespersons for this project been identified?

RESPONSE: Yes. The Forest Service will continue to collaborate with Tribal Historic Preservation Offices representing each participating nation.

5. QUESTION: Does any AV footage exist to describe their relationship with the Seneca Rocks region exist?

RESPONSE: The Forest Service does not have possession of AV footage describing these relationships.

6. QUESTION: Have any other questions and answers or addendum been issued?

RESPONSE: Interested vendors are responsible for monitoring the solicitation for any amendments. All amendments are posted to the specific contract opportunity.

7. QUESTION: Are there any additional outlines or papers that the AmeriCorps members and Forest Service worked to document the collaborative effort?

RESPONSE: Yes. Drafts and previous correspondence will be made available to the successful vendor, but vendors should assume collaboration is complete. It will continue through the life of the project.

8. QUESTION: Is there any more description as to what specific objections Nations had about existing exhibit?

RESPONSE: The existing exhibit is not satisfactory because it does not include tribal perspective or representation from sovereign nations.

9. QUESTION: Will any extension of the due date for the RFP be considered?

RESPONSE: The due date for quotes is as stated in the contract opportunity and no extension is anticipated.

10. QUESTION: What are the current power and data conditions of the space?

RESPONSE: The facility currently has Wi-Fi for visitors to use. It is made available through a cooperating association.

11. QUESTION: If there is data, how far does it run to the AV rack?

RESPONSE: Approximately 76 feet. Vendors are encouraged to schedule a site visit to make their own measurements based on their design concept.

12. QUESTION: Does the scope of work include architectural changes such as adding power and data?

RESPONSE: The outcome needs to be an effective and dynamic product. Such changes could fit within the scope of work if it is required for the design. Vendors are encouraged to schedule a site visit to inform proposals.

13. QUESTION: Is the new exhibit intended to be strictly digital or are you anticipating graphics and other static elements to be included in this scope?

RESPONSE: We encourage vendors to consider all elements for the exhibit. We expect the exhibit to be a combination of elements.

14. QUESTION: Are there other site restrictions that we should be aware of as it relates to adding power and data? (Can the stone wall include power or does power need to come from the floor?)

RESPONSE: There are no restrictions we are aware of related to power and data within the building. The SRDC facility is within a frequency protection zone related to Green Bank Observatory. There is no cell phone service in the area. Wi-Fi is available for visitors within the facility.

15. QUESTION: The attached Personnel Form is not mentioned in the text of the RFQ. Is it optional if the required information is included, like the Past Performance & Experience Form?

RESPONSE: The optional Personnel Form was provided as an option for vendors to include in organizational capabilities supporting information as required in the solicitation. The form is optional. Attached is an updated copy containing an equipment sheet as well. Reference attachments.

16. QUESTION: Required information from subcontractors is not listed in the RFQ. For subcontractors, do we need to include anything besides key personnel information, examples of previous work from the last three years, a detailed methodology, and a price quote?

RESPONSE: Reference the changes section of this amendment. If subcontractors will be utilized if awarded a contract resulting from this solicitation, this information is required for subcontractors as well. Reference revised synopsis and solicitation section (viii)52.212-1 Instructions to Offerors – Commercial Items (JUL 2021) (Provision);

Addenda to provision 52.212-1.

(End of Q&A)

CHANGES:

1. Addenda to provision 52.212-1 is hereby revised as follows and replaces the previous version in its entirety:

FROM:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. Registration is free and the SAM website is:

https://www.sam.gov https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include a technical proposal, a priced quote, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2 and below. Optional use past performance and experience and technical sheets are attached to the solicitation. Information will be evaluated based on the following criteria, in descending order of importance:

i) Past Performance and Experience–Provide a summary of your experience and a list of similar projects completed by your firm over the past three years. Include a brief description of each project, dollar amount, year completed and project owner contact information (name, email, phone). An optional form has been included for your use; additional sheets can be added as needed.

ii) Project Methodology - Explain in detail your methodology for completion of this project, including use of labor, materials, tools, transportation, permits and superintendence. Specifically describe how you plan to accomplish this project, what your proposed schedule of work is and include any other pertinent factors that you feel would provide a better understanding of what your offer includes.

iii) Organizational capabilities: Including available support staff and facilities, relevant software and equipment, and demonstrated project management capabilities as reflected in a work schedule.

b) Priced quote– Include the following: 1) the completed price schedule contained in section v of this solicitation, 2) Acknowledge any amendments issued on beta.sam.gov for this solicitation by completing and signing the posted SF-30.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24 and 52.212-3 found in this solicitation. Copy and paste the completed provisions onto your company letterhead and include your DUNS number.

3) Submit offer by email to ashley.a.witmer@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain attachments in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer.

4) Address questions about this solicitation by email to ashley.a.witmer@usda.gov.

mailto:ashley.a.witmer@usda.gov

TO:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. Registration is free and the SAM website is:

https://www.sam.gov

2) Quotes submitted in response to this solicitation shall include a technical proposal, a priced quote, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2 and below. Optional use past performance and experience and technical sheets are attached to the solicitation. Information will be evaluated based on the following criteria, in descending order of importance:

i) Past Performance and Experience–Provide a summary of your experience and a list of similar projects completed by your firm over the past three years. Include a brief description of each project, dollar amount, year completed and project owner contact information (name, email, phone). If subcontractors will be utilized if awarded a contract resulting from this solicitation, this information is required for subcontractors as well. An optional form has been included for your use; additional sheets can be added as needed.

ii) Project Methodology - Explain in detail your methodology for completion of this project, including use of labor, materials, tools, transportation, permits and superintendence. Specifically describe how you plan to accomplish this project, what your proposed schedule of work is and include any other pertinent factors that you feel would provide a better understanding of what your offer includes. If subcontractors will be utilized if awarded a contract resulting from this solicitation, this information is required for subcontractors as well.

iii) Organizational capabilities: Including available support staff and facilities, relevant software and equipment, and demonstrated project management capabilities as reflected in a work schedule. If subcontractors will be utilized if awarded a contract resulting from this solicitation, this information is required for subcontractors as well.

https://www.sam.gov/SAM/

b) Priced quote– Include the following: 1) the completed price schedule contained in section v of this solicitation, 2) Acknowledge any amendments issued on beta.sam.gov for this solicitation by completing and signing the posted SF-30.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24 and 52.212-3 found in this solicitation. Copy and paste the completed provisions onto your company letterhead and include your DUNS number.

3) Submit offer by email to ashley.a.witmer@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain attachments in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer.

4) Address questions about this solicitation by email to ashley.a.witmer@usda.gov.

(End of Changes)

(End of Amendment 1) mailto:ashley.a.witmer@usda.gov

PAST PERFORMANCE & EXPERIENCE FORM

List projects completed over the past 3 years that are similar to the solicited requirements.

Title and Location of Project

Year Completed

Project Owner (agency or firm that work was done for)

Project Owner Point of Contact Name and Phone Number

Brief Description of Project and relevance to this contract. Indicate scope, size, cost, principle elements, special features, & whether you were the prime or sub on this project.

OFFEROR'S NAME:___________________________________________ DATE: ________________________________________________

EQUIPMENT FORM

List all equipment that will be used to complete the project requirements.

MAKE

MODEL YEAR DESCRIPTION/SPECIFICATIONS

OFFEROR'S NAME:___________________________________________ DATE: ________________________________________________

PERSONNEL FORM

List personnel assigned to the project.

NAME

POSITION

YEARS OF

EXPERIENCE

BACKGROUND/EXPERIENCE/SKILLS

OFFEROR'S NAME:___________________________________________ DATE: ________________________________________________